U-SU EVENT REQUEST FORM

SPONSOR TYPE* This field is required.

RECOGNIZED CLUB/ORG

CAL STATE LA DEPARTMENT

OTHER

OFF CAMPUS ORGANIZATION

Upload Approved Event Registration Form* This field is required.CLUBS/ORGANIZATIONS: OUR OFFICE WILL NOT PROCESS THIS REQUEST WITHOUT AN APPROVED COPY OF YOUR EVENT REGISTRATION FORM.

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Max. file size: 10.6MB

DOA Name* This field is required.Please name designated individual to authorize payments for your department

First Name

Last Name

DOA Email* This field is required.Please provide valid Cal State LA email

example@calstatela.edu

Chart Field* This field is required.Account used to pay for reservation

BILLING ADDRESS* This field is required.OFF CAMPUS ORGANIZATIONS MUST PROVIDE THIS INFORMATION

Street Address

Street Address Line 2

City

State / Province

Postal / Zip Code

Country

EVENT INSURANCE CAN BE PROVIDED* This field is required.

YES (If YES, sponsor must name the University-Student Union, the State of California, the Trustee of the California StateUniversity, the California State University, Los Angeles, and their officers, agents, employees and volunteers as additional insured. The general liability limit must be of no less than one million dollars $1,000,000).

NO (If NO, sponsor will be required to complete Event Insurance Assessment Form schedule B).

GENERAL EVENT INFORMATION* This field is required.

TYPE OF REQUEST

U-SU MEETING ROOM REQUEST

U-SU OUTDOOR EVENT REQUEST

U-SU INFORMATION TABLING REQUEST

GENERAL EVENT INFORMATION* This field is required.

HOW MANY PEOPLE ARE YOU EXPECTING FOR THIS EVENT?* This field is required.

INFORMATION TABLING LOCATION* This field is required.

U-SU PLAZA SPACE

U-SU WALKWAY

U-SU EVENT LOCATION* This field is required.

BOARDROOM NORTH (303B)

BOARDROOM SOUTH (303A)

BOARDROOM NORTH/SOUTH (303A/B)

ALHAMBRA (305)

SAN GABRIEL (313)

LOS ANGELES ROOM (308A)

LOS ANGELES ROOM (308B)

LOS ANGELES ROOM (308C)

LOS ANGELES ROOM (308AB)

LOS ANGELES ROOM (U-SU308BC)

LOS ANGELES ROOM (308ABC)

U-SU THEATRE (106)

MONTEBELLO (309)

PASADENA (307)

SPECIAL LOCATION

Other

U-SU OUTDOOR LOCATION* This field is required.

U-SU OUTDOOR ALL

U-SU PLAZA STAGE

U-SU PLAZA STAGE 1

U-SU PLAZA STAGE 2

U-SU PLAZA SPACE #

U-SU PLAZA ALL

U-SU WALKWAY #

U-SU WALKWAY ALL

PLAZA WEST

PLAZA SOUTH

PLAZA NORTH

WALKWAY LOCATIONSETUP COMES WITH 1 CANOPY, 1 6'X18' AND 2 EXTERIOR CHAIRS

WALKWAY 1

WALKWAY 2

WALKWAY 3

WALKWAY 4

WALKWAY 5

WALKWAY 6

WALKWAY 7

WALKWAY 8

WALKWAY 9

WALKWAY 10

U-SU PLAZA SPACESETUP COMES WITH 1 6'X30' AND 2 EXTERIOR CHAIRS

PLAZA 1

PLAZA 2

PLAZA 3

PLAZA 4

PLAZA 5

PLAZA 6

PLAZA 7

PLAZA 8

SETUP TYPE* This field is required.NOTE: ROOM SETUPS ALREADY COME WITH TABLES AND CHAIRS

THEATER STYLE

CONFERENCE STYLE

BANQUET STYLE

CLASSROOM STYLE

RECEPTION STYLE

DISCUSSION CIRCLE

SPECIALIZED

OUTDOOR SETUP

INFORMATION TABLING

WILL YOU NEED ADDITIONAL EQUIPMENT?* This field is required.NOTE: ROOM SETUPS ALREADY COME WITH TABLES AND CHAIRS CHECK YES IF "OUTDOOR SETUP" WAS SELECTED

YESNO

ADDITIONAL EQUIPMENT OPTIONS*THESE OPTIONS WILL REQUIRE APPROVAL OR A MEETING WITH OUR EVENT SERVICES COORDINATOR SKIP TO NEXT PAGE IF NOT APPLICABLE

6'X18' EXTERIOR TABLE

6'X30' EXTERIOR TABLE

6'X18' INTERIOR TABLE

6'X30' INTERIOR TABLE

60" ROUND TABLE

66" ROUND TABLE

COCKTAIL TABLE (Up to 12 - 30" Tall or 42" Tall)

EXTERIOR CHAIRS

LOS ANGELES CHAIRS

MEETING ROOM CHAIRS

WHITE RECTANGLE LINEN ($10 each)

GOLD RECTANGLE LINEN ($10 each)

WHITE ROUNND LINEN ($10 each)

GOLD ROUND LINEN ($10 each)

WHITE COCKTAIL LINEN ($10 each)

GOLD COCKTAIL LINEN ($10 each)

TABLE SKIRT (Black - $10 each)

BLUE CANOPY (Up to 2)

RED CANOPY (Up to 10)

UNITED STATES FLAG

CALIFORNIA FLAG

TENSABARRIER (Up to 4)

EASEL (Up to 4)

WHITE BOARD

DANCE FLOOR

EXTERIOR RISER

INTERIOR RISER

RISER STAIRS

CURTAIN BACKDROP

PLEASE PROVIDE DETAILS FOR ALL THE ADDITIONAL EQUIPMENT OPTIONS NEEDED* This field is required.*APPROVAL OR A MEETING WITH OUR EVENT SERVICES COORDINATOR WILL BE REQUIRED

WILL YOU NEED MEDIA FOR YOUR EVENT?* This field is required.Media includes A/V equipment such as projectors, microphones, clickers, etc.

NO MEDIA NEEDED

MEDIA FOR OUTDOOR EVENT - (Events in the U-SU Plaza)

MEDIA FOR INDOOR EVENT - (Events in the U-SU Meeting Rooms)

MEDIA FOR THEATRE EVENT - (Events in the U-SU Theatre)

AMP SOUND LEVEL NEEDED* This field is required.FOR EVENTS IN OUR U-SU PLAZA ONLYMAXIMUM OF 2 CONSECUTIVE HOURS MON-FRI: 10AM-9PM | SAT: 10AM-6PM

LEVEL 1 - (For announcements only; no music)

LEVEL 2 - (For announcement and background music)

LEVEL 3 - (For live performances, bands and DJs)

AMP SOUND LEVEL TIME* This field is required.FOR EVENTS IN OUR U-SU PLAZA ONLY MAXIMUM OF 2 CONSECUTIVE HOURS MON-FRI: 10AM-6PM

UNION PLAZA MEDIA EQUIPMENT * This field is required.FOR EVENTS IN OUR U-SU PLAZA ONLY

BASIC PA II - (Wireless Mics, Wired Mics, i-pod Connection, Satellite Speaker, DI Box)

PLAZA CONCERT PA - (Wired Mics, On-Stage Monitors, i-pod Connection, DI Box, Bluetooth Audio)

ADDITIONAL PLAZA EQUIPMENT - (Digital Movie Cart and Plaza Podium)

BASIC PA II* This field is required.

Wireless Mic

Wired Microphone 1

Wired Microphone 2

ipod Connection

Satellite Speaker

DI Box

PLAZA CONCERT PA* This field is required.

Wired Microphone 1

Wired Microphone 2

Wired Microphone 3

Wired Microphone 4

Wired Microphone 5

Wired Microphone 6

Wired Microphone 7

Wired Microphone 8

Wired Microphone 9

On-Stage Monitor 1

On-Stage Monitor 2

i-pod Connection

DI Box 1

DI Box 2

Bluetooth Audio

ADDITIONAL PLAZA EQUIPMENT* This field is required.

Digital Movie Cart: LCD Projector with sound, DVD Player and Movie Screen

Plaza Podium

MEDIA FOR INDOOR EVENT OPTIONS* This field is required.

NON-SMART ROOM MEDIA EQUIPMENT - (For Board Room South, Pasadena Room and Montebello Room)

SMART ROOM MEDIA EQUIPMENT - (For Board Room North, Board Room North/South, LA Room A, LA Room B, LA Room C, LA Room AB, LA Room BC, LA Room ABC, Alhambra Room and San Gabriel Room)

NON-SMART ROOM MEDIA EQUIPMENT* This field is required.THESE ROOMS COME WITH A BUILT-IN AUDIO AND VISUAL SYSTEM. NOTE: THE U-SU DOES NOT PROVIDE LAPTOPS FOR ANY EVENT.

MEDIA CART - (LCD Projector, Sound Connection, MP3 Playback and Bluetooth Audio)

NON-AMPLIFIED PODIUM

LASER POINTER/POWER POINT CLICKER

HDMI ADAPTOR

MAC ADAPTOR

USB TYPE-C ADAPTOR

SMART ROOMS MEDIA EQUIPMENT* This field is required.THESE ROOMS COME WITH A BUILT-IN AUDIO AND VISUAL SYSTEM. NOTE: THE U-SU DOES NOT PROVIDE LAPTOPS FOR ANY EVENT.

BOARD ROOM NORTH PODIUM

ALHAMBRA PODIUM

SAN GABRIEL PODIUM

LOS ANGELES A PODIUM

LOS ANGELES B PODIUM

LOS ANGELES C PODIUM

LOS ANGELES AB PODIUM

LOS ANGELES BC PODIUM

LOS ANGELES ABC PODIUM

LOS ANGELES CONCERT PA (For Bands Only)

PODIUM OPTIONS* This field is required.

3.5mm Jack for Audio Connection

Podium Microphone

Wireless Microphone 1

Wireless Microphone 2

Wireless Microphone Lavalier (clip mic) 1

Wireless Microphone Lavalier (clip mic) 2

i-phone Music Playback

CD Music Playback

DVD Presentation

VHS Presentation

Laser Pointer/Power Point Clicker

MAC Adaptor

HDMI Adaptor

USB Type-C Adaptor

LOS ANGELES ROOM SCREEN OPTIONS* This field is required.

LOS ANGELES A SCREEN

LOS ANGELES B SCREEN

LOS ANGELES C SCREEN

LOS ANGELES C SIDE SCREEN

LOS ANGELES ROOM CONCERT PA OPTIONS* This field is required.

Wireless Microphone 1

Wireless Microphone 2

Wireless Microphone 3

Wireless Microphone 4

Wireless Microphone 5

Wireless Microphone 6

Wireless Microphone 7

i-pod Connection

DI Box

U-SU THEATRE PACKAGES* This field is required.*ALL EVENTS IN THE U-SU THEATRE REQUIRE A MEETING WITH THE MEDIA COORDINATOR

BASIC SOUND - CD/Mp3 Player, 1 Wireless Mic, Podium, and Bluetooth Audio

FULL SOUND - CD/Mp3 Player, up to 5 Wireless Mics, up to 2 DI Boxes, and Bluetooth Audio

HD CINEMA - Projector, Blue-Ray, THX, DVD/VHS Player, up to 2 Wireless Mics, Computer/Sound Connection, and Bluetooth Audio

PRESENTATION - Projector, Computer/Sound Connection, Podium, up to 3 Wireless Mics, Blue-Ray/DVD/VHS Player, and Bluetooth Audio

DISCUSSION PANEL - Podium with Mic, up to 5 Table Top Wireless Mics, Projector, Computer/Sound Connection, and Bluetooth Audio

BASIC STAGE LIGHTING - Stage Wash

FULL STAGE LIGHTING - Stage Wash, Side Light, Down Wash, LED, Cyc Wash, Follow Spot (Requires tech at hourly rate)

LAPTOP ADAPTOR - MAC

LAPTOP ADAPTOR - HDM

LAPTOP ADAPTORS - USB Type C

WILL YOU NEED ADDITIONAL MEDIA EQUIPMENT?* This field is required.

YESNO

ADDITIONAL MEDIA OPTIONS*THESE OPTIONS WILL REQUIRE APPROVAL OR A MEETING WITH THE MEDIA COORDINATOR

BASIC PA III - Satallite Speaker, up to 4 Wired Mics, DI Box, and iPod Connection

BASIC PA I - Satallite Speaker, up to 2 Wired Mics, and iPod Connection

16mm FILM PROJECTOR

35mm SLIDE PROJECTOR

OVERHEAD PROJECTOR (Transparencies)

PORTABLE PROJECTOR SCREEN

ELECTRONIC PIANO

UPRIGHT PIANO

CONFERENCE PHONE

HANDHELD HORN

CD PLAYER

TABLE MIC STAND

MUSIC STAND

WILL YOU HAVE FOOD AS PART OF YOUR EVENT?* This field is required.ONLY ON OUTDOOR LOCATIONS OR "TO-GO"

YESNO

FOOD OPTIONS* This field is required.ONLY ON OUTDOOR LOCATIONS OR "TO-GO" STYLE

UAS

FOOD TRUCK

CAMPUS VENDOR

OFF CAMPUS VENDOR

PREPACKAGED

WILL YOU HAVE OFF-CAMPUS VENDORS/SPEAKERS PARTICIPATING IN YOUR EVENT?NOTE: GUESTS DO NOT FALL UNDER THIS CRITERIA

YESNO

EVENT INSURANCE CAN BE PROVIDED* This field is required.APPLICABLE TO OFF-CAMPUS VENDOR/PARTICIPANTS PARTICIPATING IN YOUR EVENT

NO (If NO, sponsor will be required to complete Event Insurance Assessment Form schedule B).

HOW MANY OFF-CAMPUS VENDORS/SPEAKERS WILL COME OR PARTICIPATE IN YOUR EVENT?* This field is required.NOTE: GUESTS DO NOT FALL UNDER THIS CRITERIA

WILL THERE BE A REGISTRATION FEE, ADMISSION FEE OR DONATIONS BEING ACCEPTED* This field is required.NOTE: IF YES, PLEASE PROVIDE DETAILS, AMOUNT AND METHOD OF PAYMENT

WILL ALCOHOL BE SERVED?* This field is required.NOTE: IF YES, PLEASE PROVIDE DETAILS AND WE WILL REQUIRE AN APPROVED REQUEST TO SERVE ALCOHOLIC BEVERAGES FORM TO CONFIRM THE EVENT

IS THIS EVENT DIRECTLY RELATED TO THE EDUCATIONAL MISSION OF THE UNIVERSITY?* This field is required.NOTE: IF NO, PLEASE PROVIDE DETAILS

IS THIS EVENT SPONSORED OR PROMOTED BY A NON-UNIVERSITY OR OFF-CAMPUS ORGANIZATION?* This field is required.NOTE: IF YES, PLEASE PROVIDE DETAILS

IS THIS EVENT A PROFIT-MAKING VENTURE* This field is required.NOTE: IF YES, PLEASE PROVIDE DETAILS

WILL YOU PLACE DECORATIONS, BANNERS OR SIGNS FOR THIS EVENT?* This field is required.NOTE: IF YES, PLEASE PROVIDE DETAILS

WILL YOU FILM OR RECORD THIS EVENT?* This field is required.NOTE: IF YES, PLEASE PROVIDE DETAILS

WILL YOU NOTIFY MEDIA ABOUT THIS EVENT?* This field is required.(EX: NEWSPAPERS, TELEVISION, RADIO STATIONS, ETC) NOTE: IF YES, PLEASE PROVIDE DETAILS

WILL YOU SHOW A MOVIE/ FILM/ DOCUMENTARY AT THIS EVENT?* This field is required.NOTE: IF YES, PLEASE PROVIDE DETAILS AND WE WILL REQUIRE VIEWING RIGHTS TO CONFIRM THE EVENT

IS THIS EVENT CO-SPONSORED BY THE U-SU OR AN ON CAMPUS DEPARTMENT?* This field is required.NOTE: IF YES, PLEASE PROVIDE DETAILS

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ADDITIONAL EVENT DETAIL NOTES

SHORT SUMMARY DESCRIBING YOUR EVENT* This field is required.

RESERVATION AGREEMENT* This field is required.

PLEASE SIGN TO SUBMIT YOUR REQUESTNOTE: If request is not submitted with 10 business days in advance, our office does not guarantee the request will be processed in time.

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U-SU EVENT REQUEST FORM