Minute Book Form
It is a requirement that all Canadian incorporated companies have a minute book
Legal Business Name
Trade Name/DBA
If Applicable
Who are the Shareholders
List Shareholders
Name
Address
Date of Birth
(YYYY/MM/DD
SIN
Shareholder 1
Shareholder 2
Shareholder 3
Shareholder 4
Select the preferred Title, Class and % of each shareholder
Title
Class
Percentage
(must equal 100)
Shareholder 1
Director
President
Secretary
Treasurer
Class A - voting
Class B - voting
Class C - non voting
Class D - non voting
Shareholder 2
Director
President
Secretary
Treasurer
Class A - voting
Class B - voting
Class C - non voting
Class D - non voting
Shareholder 3
Director
President
Secretary
Treasurer
Class A - voting
Class B - voting
Class C - non voting
Class D - non voting
Shareholder 4
Director
President
Secretary
Treasurer
Class A - voting
Class B - voting
Class C - non voting
Class D - non voting
Who has signing authority? (Click all that apply)
Shareholder 1
Shareholder 2
Shareholder 3
Shareholder 4
Physical Address
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Mailing Address if different from above
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Do you require a shareholders agreement?
Yes
No
If yes, would you like S&J Management's assistance?
Yes
No
Will you be operating your business outside of the province you are incorporating in?
Yes
No
If yes list the province
Please list all business activities and the percentage
Business Activity
Percentage
Business Activity
Percentage
Business Activity
Percentage
Business Activity
Percentage
Transfer agreement required? (Transfer of sole assets to incorporation)
Yes
No
Do you require a corporate seal? (ALBERTA ONLY - it is not necessary however many banks, landlords, insurance companies, land titles and/or if the corporation is entering into contracts with parties outside of the province sometime requires a corporate seal)
Yes
No
Are any of the shareholders under the age of 18?
Yes
No
Cost of shares
Are you up to date on your provincial annual returns?
Yes
No
If yes please provide copies of all filed annual returns
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Additional notes:
Signature
Date
-
Month
-
Day
Year
Date
Submit
British Columbia Specific
Have you completed a name reservation?
Yes
No
If yes what is the NR Number?
Should be Empty: