Seafood Festival - Cart Vendor Application

Cart Vendor Application

EVENT DATE: SEPTEMBER 23-25 ----- No refunds after August 19th
VENDOR INFORMATION

The cart vendor category consists of any vendor making and serving food or dessert items onsite, that requires a space 10x10 or SMALLER. Cart vendor menus must consist of three items OR LESS. Examples include: snow cones, ice cream, roasted nuts, etc.
Booth Name *
Address *

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code Country
Owner/Manager *

Prefix First Name Last Name
Phone Number *

Area Code Phone Number
Secondary Phone Number

Area Code Phone Number
E-mail *
SETUP
SETUP *
Setup Type
If Other, please specify here
Vendors utilizing a tent must obtain a tent permit through the City of Pensacola to present to the Fire Marshal during the festival.
Please provide measurements in feet. The length and depth measurements must be an accurate measurment of your setup.
Setup Length *
Setup Depth *
Setup Height *
POWER REQUIREMENTS
Please indicate the quantity of 20 amp receptacles you will require. We are NOT responsible for calculating and/or balancing your load. Power to vendors is available with widely varied types of receptacles. It is your responsibility to have the correct male plug or be prepared to hardwire your equipment. Water service is provided by a limited number of hose bibs with male threads (like an outside home faucet). All 110 volt cords must be round grounded 12-3 and are furnished by the vendor.
Below, please indicate the total number of amps requested.

Note: Higher voltage is not guarenteed based on application
110 volts
Total 20 amp Receptacles requested
All hoses must be approved for potable water and must be furnished by the vendor.
SPECIAL REQUIREMENTS

If special requirements/requests are needed, please advise below with description as you will be billed for additional services
Special Requirements, if applicable
Requirements/requests are not guaranteed but will be strongly considered
PROPOSED MENU

Please attach a proposed menu that includes prices
Proposed Menu *
CART VENDOR RULES

By submitting this application, I certify that I have read the following and checked each item to indicated my acceptance of vendor rules
Please read and check EACH ITEM *

By definition, cart vendors typically sell items such as kettle corn, boiled peanuts, ice cream, or any other small á la carte items or snacks. Cart Vendors typically require a tent/trailer - 10 foot by 10 foot or less. If your setup exceeds these dimensions, you must apply as a Food Vendor. In order for my application to be complete, I must submit a signed Cart Vendor Application, Initialed and signed Cart Vendors Rules along with a signed Cart Vendors Contract. I must also supply a maximum of three photos representing my booth space. My application will not be reviewed without all of the required vendor materials. Submission and/or past participation does not guarantee acceptance. Vendor Fees are due at the time of submission. If you are not accepted, the vendor fee is refundable minus a small administrative fee of $50.00 To sell only approved items from the proposed menu list on my application as agreed to by the Seafood Festival Food Vendor Committee. I will be asked to close if any additional items are being served AND forfeit my entire paid amount. To operate only during the following hours: Friday, September 23 from 11 A.M. to 10 P.M., Saturday, September 24 from 10 A.M. to 10 P.M., and Sunday, September 25 from 11 A.M. to 5 P.M. Please note, closing times for Friday and Saturday nights differ from regular festival hours and will be strictly monitored. I must SETUP and BREAK DOWN only at my designated time. Failure to comply will result in me not be accepted to the festival next year and loss of my deposit. To be covered by $1,000,000 of recovery General Commercial Liability insurance. I will provide an original copy of my certificate of liability insurance policy with the Fiesta of Five Flags Association, Inc. dba Pensacola Seafood Festival named as additional insured. My application is NOT complete without this certificate. I will also provide copies of the certificate during the event. To pay for ANY additional expenses that require any repairs, such as an electrician to repair my connections. To accept the location assigned by the committee, stay within the allotted area and to make sure there are no leaks into the food service area. (Vendors may not request specific location sites) On-site advertising will be restricted to signs attached to your booth, with prices clearly marked and only the items which have been approved for sale by the committee. Under no circumstances will placards be allowed in the vending pedestrian area. I must keep the area around my cart clean of litter during festival hours and at the close of each day. Failure to do so will result in the loss of my $100 deposit. I must provide AT LEAST ONE LARGE TRASH BARREL and empty it AS NEEDED during the entire Festival. Must be emptied in the appropriate receptacle/dumpster I will NOT use any generator that my food service unit may be equipped with. (City Ordinance Sec. 8-1-16 Noise Ordinance) I will NOT use any public address systems or musical amplifiers. To pay a deposit of $150.00 to ensure compliance with the rules of the festival. Deposit will be refunded by mail, after a reasonable amount of time following the festival, if all rules associated with this contract are honored, as determined by the Pensacola Seafood Festival Committee, Chairman and Fiesta Staff. To provide appropriate containers for bleaching, washing and rinsing. I must properly dispose of “grey water”during the Festival in the appointed water holding tanks (if applicable). To bring appropriate containers to utilize for grease disposal, and remove all grease containers from the festival. I must properly dispose of grease during the Festival in the appointed grease disposal unit. Failure to do so and to properly cleanup any grease spills will result in the loss of my deposit. To provide a working, up to date, class “ABC” fire extinguisher and, if frying, a working, up to date class “K” fire extinguisher in my unit. All propane deep fat fryers must be self-contained (enclosure of open flame) and be controlled by an accurate thermostat (if applicable). To review and abide by the enclosed Helpful Hints for Safe Food Handling. To cooperate at all times with the members of the Pensacola Seafood Festival Committee. The Fiesta of Five Flags Association, Inc. and the Pensacola Seafood Festival Committee reserve the right to close any vendor not complying with Festival rules.
Name *

First Name Last Name
Signature *

Clear
Date *

Month Day Year
CART VENDOR CONTRACT
I understand and agree with the rules and regulations that are set forth in this application and agree to abide by and fully comply with said rules. I understand and agree that the Fiesta of Five Flags Association, Inc., (henceforth known as "Fiesta Pensacola"), its related entities and the Pensacola Seafood Festival Committee are not responsible in any way for damage, loss or theft of me, my firm or of my customers and employees and agree to indemnify and defend and hold harmless Fiesta Pensacola, its related entities and the Pensacola Seafood Festival Committee against such loss, damage or theft. I understand that I will sell only approved menu items which do not contain imitation seafood. I hereby submit my signed application for the 2022 Pensacola Seafood Festival. I understand that failure to follow all rules to the satisfaction of the committee may result in the forfeit of my deposit and the closing of my cart.

In the event that Fiesta Pensacola and the Pensacola Seafood Festival Committee are unable to hold the 2022 Pensacola Seafood Festival as scheduled by reason of war, acts of God, global pandemic, or acts of nature (rain, inclement weathers, etc.), or any other reason, or the Festival is interrupted in any way, no refund shall be made and it is agreed that all contracts are null and void.

There shall be no responsibility or liability on the part of Fiesta Pensacola, its related entities or the Pensacola Seafood Festival Committee for any losses sustained by any person caused by such event. Fiesta Pensacola and Pensacola Seafood Festival Committee in no way guarantees any return or benefits to vendor.

It is further agreed and understood that Fiesta Pensacola, its related entities and the Pensacola Seafood Festival Committee assume no liability for any injury or death to person, property or any other damages or losses occurring in the Festival premises during the Festival. I agree to forever indemnify and defend and hold harmless Fiesta Pensacola, its related entities and the Pensacola Seafood Festival Committee, officers, directors, employees, and volunteers from and against any and all claims actions, causes of action, and lawsuits for loss, death or damage of person, property and any other loss whatsoever arising out of any act, omission or negligence in the operation or conduct of myself/business, including violation of any law, ordinance, code, rules and regulations, and all attorney's fees and costs incurred by those parties.

All the foregoing is agreed to in consideration of and as a condition precedent to Fiesta Pensacola and the Pensacola Seafood Festival Committee providing to me/my business the applied for vendor space. The indemnification provisions shall survive after the 2022 Pensacola Seafood Festival.
Name *

First Name Last Name
Signature *

Clear
Date *

Month Day Year
PHOTOGRAPHY RELEASE
By submitting an application to Fiesta Pensacola, the applicant and/or Artist, Business, or Group participating in the Pensacola Seafood Festival hereby irrevocably agrees and consents that his/her photograph, video digital or audio recordings, images, likenesses, comments and any displayed, dealt in and copyrighted by Fiesta Pensacola or its successors and assigns, and by any other person, corporation or association duly authorized by Fiesta Pensacola, with any restriction or limitation, for advertising and revoked by trade of every kind and any other purpose. This release is applicable now and in the future and cannot be revoked by applicant. It is understood and agreed that said photograph, picture, film, video, digital or audio recordings, images, likenesses, comments and any reproductions thereof, as well as any materials connected there with and the rights arising therefrom and thereunder, are the exclusive property of Fiesta Pensacola binding upon heirs, next of kin and personal representatives.
Name *

First Name Last Name
Signature *

Clear
Date *

Month Day Year
HELPFUL HINTS FOR SAFE FOOD HANDLING
We remind you that in accordance with Florida law, all food vendors must be compliant with current Florida guidelines for Temporary Food Service Events. Please review the following helpful hints which will help to assure your booth will meet current Florida regulations:

TO PREVENT FOODBORNE ILLNESS
- Obtain foods from an approved source. Home prepared food is not allowed.
- Wash hands thoroughly before and after handling foods.
- Maintain hot foods at temperatures of 135 degrees Fahrenheit or above.
- Maintain cold foods at temperatures of 41 degrees Fahrenheit or below.
- Cook ground beef to a minimum of 155 degrees Fahrenheit.
- Cook chicken to a minimum of 165 degrees Fahrenheit.
- Take frequent food temperatures.
- Heat foods quickly and cool foods rapidly.
- Keep raw and cooked food separate.
- Thaw foods properly: completely submerged under running water not longer than four hours, as part of a cooking process, or through refrigeration.
- Use single service articles wherever possible.
- Keep foods covered and protected from dust, dirt, insects, vermin, and human contamination.
- Minimize handling of foods before, during and after preparation.
- Do not use swollen, leaking, or damaged canned goods.
- Store all food product and equipment at least six inches off the ground.
ITEMS REQUIRED AT A TEMPORARY EVENT
- Sanitizer
- Probe thermometer
- Chemical test strips (for measuring sanitizer concentration)
- Hair restraints such as a hat or hair-net
- Adequate supply of back up utensils
- Adequate supply of potable water
- Soap and single service towels
- Fire extinguisher (properly tagged and correct type)
- Adequate facilities and equipment to maintain food at the proper temperatures
- Adequate protection from flying insects, vermin, dust and dirt
- Adequate protection for food displayed, prepared or stored
If you have any questions regarding these guidelines, please contact the Division of Hotels and Restaurants, Florida Department of Business and Professional Regulation at (850) 487-1395.
Signature

Clear
BOOTH PHOTO UPLOAD

If you are having trouble uploading your images due to their size, please email them to mdwest@fiestapensacola.org
Booth Photo #1
Booth Photo #2
Booth Photo #3
CERTIFICATE OF LIABILITY INSURANCE

with Fiesta of Five Flags Association, Inc. dba Pensacola Seafood Festival as additional insured
Certificate of Insurance
CART VENDOR PAYMENT

$850.00 per cart (electricity included) | $100.00 refundable deposit | $50.00 nonrefundable administrative fee | TOTAL: $1,000.00
Cart Vendor Payment *
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Cart Vendor Payment $ 1,000.00
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Cart Vendor Application

VENDOR INFORMATION

SETUP

POWER REQUIREMENTS

SPECIAL REQUIREMENTS

PROPOSED MENU

CART VENDOR RULES

CART VENDOR CONTRACT

PHOTOGRAPHY RELEASE

HELPFUL HINTS FOR SAFE FOOD HANDLING

BOOTH PHOTO UPLOAD

CERTIFICATE OF LIABILITY INSURANCE

CART VENDOR PAYMENT