Cancellation Policy

For all therapy appointments, in the event that you are unable to keep either a face-to-face appointment or a Telehealth/virtual appointment, you must notify me at least 48 business hours in advance. If such advanced notice is not received, you will be financially responsible for the session you missed. Please note that insurance companies do not reimburse for missed sessions and missed sessions will be charged at my private pay rate.

 

Your appointments are very important to me. I hold your appointments just for you. With proper notice, I will be able to adjust my schedule accordingly and I may be able to accommodate clients on my waiting list. I do, of course, understand that unavoidable issues come up and will do my best to work with you in case of an emergency as I would like the same compassion in return. However, if you don’t call and don’t show, that is listed as a no show appointment and there are no exceptions to no shows. Always notify me if you cannot make an appointment.

 

For Medication Management Appointments:  If you are scheduled to have a medication refill appointment and cancel that appointment, medications will not be refilled until you have scheduled a next appointment. At that point, you will only be given enough medication to get you to the next appointment. If you cancel the following appointment, no refills will be given until you have your next appointment.

 

For illness, if either one of us is sick and still able to have the appointment time, we will move from face to face sessions to telehealth for that day at the same scheduled time for safety reasons. If either one of us is sick and cannot make the scheduled appointment, a good gesture of leniency will be made to reschedule without fees involved as long as it does not become a consistent problem.

All no-shows and cancellations for medication management/psychiatry within 48 hours will be charged $150.

Frequent Cancellation Policy

 

Therapy Clients:

If you have a standing appointment time, frequent cancellations or rescheduling, even when done outside the required 48-business-hour notice window, can put that tanding time at risk. "Frequent" is defined as canceling or rescheduling more than 25% of your scheduled appointments over a given period, for any reason, unless the change is made at the conclusion of your current session (e.g., booking your next appointment in person).

If this pattern occurs, your therapist will discuss it with you directly. At that point, you will either:

Be charged a $100 administrative fee for each subsequent late cancellation, or
risk losing your standing appointment time.

Questions about this policy should be directed to your therapist.

 

For Psychiatric/Medication Management Patients:

Consistent attendance at medication management appointments is essential for safe and effective care. If you cancel three medication refill appointments in a row, or no-show three times, you may be dismissed from the practice and unable to continue obtaining medications through our office.

If you anticipate needing to reschedule, please contact our office as early as possible so we can help you stay on track with your care.

Late/Tardy Policy
I will always try my best to accommodate you. Things happen as a part of life and I completely understand. However, your tardiness can impact the session time, proper time allotted for effective treatment, slowed progress, diminished results in meeting your goals, and time wasted. Generally, clients are allowed a 10-15 minute grace period to continue with the appointment. However, after that grace period, the session is considered missed and you will be charged for the appointment.

 

For medication management appointments, because of the length of sessions, you will only have a 5 minute grace period.

ALWAYS call/email if you may be late and we will do my best to accommodate. It is important to note, if you are using insurance, insurance companies have a required amount of time to bill, meaning, we can only bill for the amount of time spent in session. We cannot bill for the amount of time reserved for you. This means if we have to bill a reduce time, you will be billed privately the pro-rated amount of the session time missed. We also regret that late arrivals within the grace period will not receive an extension of the session time.

 
Note: If you have any questions or concerns about this policy, your therapist will be happy to discuss in session with you.