Enrolment Fee (application fee) is not refundable under any circumstances.
1. Refund due to Student Default
1.1 Visa Refusal:
a. If the student was refused a student visa and the refusal was a reason for the student’s failure to start the course on the agreed
starting day for the course, or withdrawing from the course on or before the agreed starting date, course fee (tuition fee and the
non-tuition fee) minus the lesser of the following will be refunded.
a. 5% of the amount of course fees received by the provider in respect of the student before the default date
b. AU $500.00
b. If a student was refused a student visa after the student commenced the course and that refusal has resulted in either the student
withdrawing from the course or the student failing to pay an amount that he / she is liable to pay VIT to undertake the course, the
tuition fee for the weeks in default period (unspent tuition fees) will be refunded. Non tuition fee paid will not be refunded.
Refund amount = weekly tuition fee x weeks in default period
1.2 Prior to commencement (other than visa refusal)
a. If written notice of withdrawal is received from a student more than 60 days prior to the initial course commencement, total course
fee (tuition fee plus non tuition fee) less AU $500.00 is refundable.
b. If written notice of withdrawal is received from a student less than 60 days but more than 28 days prior to the initial course
commencement, 50% of the tuition fees plus 100% of the non-tuition fee is refundable.
c. If written notice of withdrawal is received from students less than 28 days prior to commencement of course date or failed to
commence the course on an agreed commencement date, no refund will be issued.
d. If students defer their course commencement date and then apply for a refund, no refund will be issued.
1.3 Post commencement (other than visa refusal)
Under the following circumstances, no refund will be issued to students.
• Students cancel their enrolment in a course after their commencement date (this includes abandonment of course enrolled in
before its completion)
• In the event that students seek and are granted approval by VIT to transfer to another provider prior to completion of six months
study of the principal course
• In the event that the student’s enrolment is cancelled because of infringement with Victorian Institute of Technology’ Disciplinary
Policy or breach of student visa conditions or fail to make scheduled payment of their fees and charges
1.4 If there is no written refund agreement
If VIT didn’t enter into a written refund agreement with student, VIT will refund the unspent tuition fees to the student. The refund
amount will be calculated as below:
Refund amount = weekly tuition fee x weeks in default period
2. Refund due to Provider Default
2.1 Provider Default occurs in the following circumstances:
• The course does not commence at the location on the agreed commencement date (or)
• The course ceases to be provided at any time after it commences but before it is completed (or)
• If a sanction has been imposed and VIT was prevented from providing the course
2.2 In the case of a Provider Default, VIT will discharge its obligation to the students within 14 days from the day of the default. The
student will be given the following options to choose from.
• Receive a refund of tuition fees for the weeks in default period (unspent tuition fees)
Refund amount = weekly tuition fees x weeks in default period
• Receive placement in an alternative course with VIT or another provider at the provider’s expense. If students choose this option,
students must accept the offer in writing. All the unspent tuition fees will be transferred to the new course.
2.3 If VIT fails to discharge its obligations (fails to provide a refund or place students in an alternative course), the Tuition Protection
Service will be responsible for placing students in a suitable alternative course or refund the unspent tuition fees. More information on
the Tuition Protection Service is available on www.tps.gov.au website.
3. Refund of OSHC, Airport Pickup and Accommodation charges
• If the students’ refund application has been approved prior to course commencement, VIT will refund the Overseas Student Health
Cover (OSHC) amount paid by students to VIT. If students have commenced their studies and require a refund of OSHC, they will be
required to apply to the OSHC provider directly for reimbursement of amount paid.
• If the student’s refund application has been approved prior to course commencement, VIT will refund any amount, which has not
been paid to the accommodation provider, Accommodation Placement Fee and Airport Pickup. In other circumstances, where the
money has been paid, students are required to apply directly to the accommodation provider and Airport Pickup service providers
for a refund.
• VIT does not take responsibility and is not liable for the refund policies of those service providers.
4. Applying for a refund
• To apply for a refund, students must complete the Refund Application Form and attach any evidence or documentation relevant to
the refund application. Students must submit the form to Admissions for refunds prior to arrival/commencement; or Student
Services for refunds after commencement.
• Students will be notified of the outcome of their refund application in writing and paid any refund calculated as per the policy within
10 working days of the receipt of the Refund Application Form.
Note: If students are dissatisfied with the outcome of their refund application, he/she can lodge an appeal under the VIT’s Complaints
and Appeals Policy. To request the Complaints and Appeals Policy, please email info@vit.edu.au
5. The Refund Policy and the Complaints and Appeals Policy does not remove the right for a student to take further action under
Australia’s Consumer Protection Laws.
Visa Entitlement Verification Online (VEVO) Authorisation
I authorise VIT to use my personal information to access the VEVO for my enrolment and during my course at VIT to determine my Australian Visa status
and Visa conditions that apply to my visa.
Privacy Notice
Under the Data Provision Requirements 2012, VIT is required to collect personal information about you and to disclose that personal
information to the National Centre for Vocational Education Research Ltd (NCVER).
Your personal information (including the personal information contained on this form and your training activity data) may be used or
disclosed by VIT for statistical, regulatory and research purposes. VIT may disclose your personal information for these purposes to third
parties, including:
• School – if you are a secondary student undertaking VET, including a school-based apprenticeship or traineeship;
• Employer – if you are enrolled in training paid by your employer;
• Commonwealth and State or Territory government departments and authorised agencies;
• NCVER;
• Organisations conducting student surveys; and
• Researchers.
Personal information disclosed to NCVER may be used or disclosed for the following purposes:
• Issuing a VET Statement of Attainment or VET Qualification, and populating Authenticated VET Transcripts;
• facilitating statistics and research relating to education, including surveys;
• understanding how the VET market operates, for policy, workforce planning and consumer information; and
• administering VET, including program administration, regulation, monitoring and evaluation.
You may receive an NCVER student survey which may be administered by an NCVER employee, agent or third party contractor. You may
opt out of the survey at the time of being contacted.
NCVER will collect, hold, use and disclose your personal information in accordance with the Privacy Act 1988 (Cth), the VET Data Policy
and all NCVER policies and protocols (including those published on NCVER’s website at www.ncver.edu.au).
Student Declaration and Consent
1. I declare that the information I supplied on this form is correct and complete.
2. I have read and understood VIT (Victorian Institute of Technology) current Prospectus and/or relevant information on VIT’s website.
I have read and understood VIT’s policies on “Student Fees and Refund Policy”, “Deferment, Suspension or Cancellation of Study
during Enrolment”, “Complaints and Appeals”, “Transfer between registered providers”, “Monitoring Course Progress”, “Re
Assessment” and other policies that are published on the VIT’s website and in Student’s Handbook.
3. I understand that VIT reserves the right to discontinue or alter any course, subject, unit of competency, fee, admission requirement,
staffing or other arrangement without prior notice. VIT reserves the right to cancel or not offer a program. If any program is
cancelled or not offered VIT will refund all tuition fees in accordance with the provision of Sections 27 and 29 of Education Services
for Overseas Students Act 2000. This agreement does not remove the right to take action under Australia’s consumer protection
laws.
4. I understand that all personal information collected by VIT is confidential and may be made available for the relevant
Commonwealth and State agencies, and the Fund Manager of the ESOS Assurance Fund. This information includes personal and
contact details, course enrolment details and changes, and the circumstance of any suspected breach by the student of the visa
condition.
5. I declare that I am a genuine temporary entrant and genuine student and that I have read and understood conditions relating to
these requirements on https://immi.homeaffairs.gov.au/visas/getting-a-visa/visa-listing/student-500/genuine-temporary-entrant
6. I am aware of the course fee and living costs of my stay in Australia and have the financial capacity to meet such costs for the
duration of my course. I will make timely payments of any fees or associated costs.
7. I consent to the collection, use and disclosure of my personal information as above