LEARNING CENTER/C.H.A.M.P.S. PARENT INFORMATION SHEET/POLICIES
To foster a love for learning in children, help them reach their full potential, and create a safe space for them to develop social and emotional skills that facilitate success in life.
The Learning Center is located at the HUB and runs Monday-Friday from 2:45-5:30pm for Pre-K-3rd Grade students. As a class, students will eat a healthy snack, be active in our gym, and participate in different group activities each day.
C.H.A.M.P.S. is located at Wayman Tisdale and runs Monday-Friday from 2:45-5:40pm for 4th/5th Grade students. As a class, students will eat a healthy snack, be active in the gym, learn leadership skills, and participate in different group activities each day.
Holidays and Bad Weather
The Learning Center and C.H.A.M.P.S. follow the Tulsa Public Schools holiday calendar. The Learning Center and C.H.A.M.P.S. will also be closed if Tulsa Public Schools is closed for bad weather or holidays.
Check-in/Check-out Procedures, Transportation, Authorization for Pick-up
Pre-K-3rd Grade students attending Learning Center from Wayman Tisdale Fine Arts Academy will be bussed by a TPS school bus to the Northwest Tulsa HUB every day after school where they will be checked in by their Learning Center teacher. No child is permitted to walk to the HUB from Wayman Tisdale Fine Arts Academy. The parent/guardian of students who choose to walk will be notified immediately and expected to pick the child up from the HUB.
If your child will not be attending Learning Center, please do not let them ride the bus to the HUB and pick them up from the HUB. They must be picked up from school.
Parents/legal guardians for both Learing Center and C.H.A.M.P.S. will identify on their child’s registration form who can and cannot pick up their child. The Learning Center is dedicated to the safety of the children in our programs and will be requiring adults to show their ID upon pickup.
If a parent or legal guardian wishes to add more people to the “Can pick up” or “Cannot pick up” list, they will need to provide the notice in writing, by delivery or email to firstname.lastname@example.org. This policy is in place to maintain the safety of the children in our programs.
The Learning Center and C.H.A.M.P.S. use a checkout system to ensure that every child is picked up by a safe and approved individual. Children will not be allowed to leave HUB programming without an approved individual. Upon pick-up, a staff member or volunteer will require that each individual show proper identification to ensure they are on the approved pick up list. We take very seriously the safety of the children in our programs and will not release a child to any individual we do not recognize without a proper identification card.
Late Pick-up Policy
The Learning Center closes at 5:30pm and C.H.A.M.P.S. closes at 5:40pm. Therefore we ask authorized adults to arrive by the time our programs close. If an on-time arrival is unlikely on occasion, parents will need to call the Learning Center at (539) 867-3692 so a staff member can speak to the child about the delay. Three late pickups without notifying the HUB will result in your child’s enrollment being discontinued.
The program manager will be in contact with Wayman Tisdale Fine Arts Academy every day to maintain daily attendance information. If a child does not attend school, they cannot attend our program the day the absence occurred. If a child has chronic absenteeism from school (10 percent or more of school days, or around 18 days during a school year) we will unenroll them from our program. We are a partner with Wayman Tisdale Fine Arts Academy and want to encourage good attendance at school. Since we cannot confirm the attendance of children who attend Virtual Academy or other schools, parents/guardians of those children will be asked to make sure their child is attending their school, and to not send them to the HUB if they did not attend.
If a child misses three days in a row, or five total days without explanation, the program manager will remove them from Learning Center programming.
Sending Home Policy
The HUB reserves the right to send students home early from after-school program if staff believe that they are endangering others, or if they continuously show disrespect to other students and staff. If a student is asked to leave the HUB due to behavior/safety issues three separate times, they will be permenantly removed from the after-school program. This policy is in place to ensure the safety of all who enter the HUB.
Other After-School Activities
Wayman Tisdale provides many after-school programs for its students. The Common Good encourages students to sign up for and attend other programs in addition to ours!
Our staff is dedicated to promoting the well-being of your child. All staff members have passed a background check and are CPR and First Aid certified.
Children will be well supervised, and trained staff and volunteers will remain with children at all times.
Care of Children Who Are Ill
Children who become ill while in our care may be sent home if:
• The child’s illness is keeping him or her from comfortably taking part in activities,
• The sick child needs more care than the staff can provide without affecting the health and safety of other children, or
• Other children could get sick from being near the sick child.
• See our Covid-19 Response form to learn about our policies and procedures around Covid-19.
The Learning Center has developed and practices emergency plans for:
• Serious injuries or illnesses
• Lost or abducted child
• Poison exposure, including exposure to toxic substances
• Potentially violent situations in the program, including individuals with threatening behaviors and intruders on campus
• Natural disasters, including tornado, blizzard, flood, or earthquake - The Learning Center will not be in session if Tulsa Public Schools cancels school for bad weather.
• Disruption of utilities, including loss of electricity, gas, water
Entrances are protected from unauthorized visitors by remaining locked from the outside. During enrollment parents can write the names of adults who are not allowed to pick up their child(ren).
Methods of Communication
· Feel free to share any concerns or questions that may arise.
· You may call the HUB at any time at (539) 867-3692.
· You can request a meeting with Jane Rogers, the program manager at any time.
There are no weapons permitted at the facility. The HUB has a “No Weapons on Site” policy.
Every child’s information will be kept confidential. The Common Good will not share a child or a family’s personal information unless child abuse or neglect is reported or suspected.
Review and Revision of Policies, Plans, and Procedures
The policies and procedures are revised and updated as we learn new information and as we receive input from families, so feel free to provide input or ask questions at any time.
I have gone over these policies and by signing this I agree to follow the policies set forth.