Large venue and outdoor space request

Main Library and outdoor space at all Library locations

Use this form to request space for large venues at Main Library and all locations' outdoor space.
The McMaster Family Center for Lifelong Learning offers a theater or lecture style experience. The McMaster Lobby is connected to the McMaster Center and is an ideal space for networking events and more.

The Large Glass Community Room is an open space that can be designed in many ways to accomodate a diverse range of uses. The Annex is an open area outside of the Large Glass Community Room and is perfect for networking events and more.

Exterior spaces at all Library locations are generally not available to outside organizations for use. That being said, organizations are welcome to submit a request to be reviewed.

The Library is not available to rent for organization fundraising or donor cultivation events, weddings, reunions, parties, or other social activities.
Organization name*
Contact person*

First nameLast name
Phone number*
Phone number*
Email*
Mailing address*

Street address

Street Address Line 2

CityState

ZIP code
Are you a 501(c)(3)?*

YesNo
Please attach your IRS determination letter*

Cancelof
Are you a government organization?*

YesNo
What type of government organization?*

FederalStateCountyCityOther
What space would you like to reserve?*

McMaster Center (includes Lobby): 225 theater seats, 322 overflowMcMaster Lobby only: up to 168 seatedLarge Glass Community Room only: up to 108 classroom seating, or 235 theater seatingLarge Glass Community Room & Annex: up to 300 theater seatingParking Garage: 300 parking spacesExterior outdoor library space
To reserve Self-Serve Community rooms at any branch, such as the Fred H. McDonald, please visit our website.
Which location for your Exterior Outdoor Library Space?
Requested date*

MonthDayYear
Is your date flexible? Please provide alternative dates.*
Requested time (please include your setup and teardown time)*

AM/PM Option

Until
until

AM/PM Option
Event time*

AM/PM Option

Until
until

AM/PM Option
Name of event*
Event description (how do you plan to use the space)*
Please provide a tentative agenda for your event - include individuals or organizations that will be presenting*
Is your event open to the public?*

YesNo
Would you like the podium included in your setup? (Microphone attached)*

YesNo
Do you need tables setup in the Lobby or in McMaster Center? How many 8ft tables?*
Do you need additional chairs set up in the Lobby or in McMaster Center? How many?*
Do you have Audio Visual needs?*

YesNo
A/V Needs - please check all that apply

Screen & ProjectorHandheld Microphone (Handheld/Lapel)
How many lapel microphones for McMaster?*

0

1

2

3

4

0 is Number, 4 is Needed
How many lapel microphones for the Large Glass meeting room?*

0

1

2

3

4

0 is Number, 4 is Needed
How many handheld microphones for McMaster?*

0

1

2

3

4

0 is Number, 4 is Needed
How many handheld microphones for the Large Glass meeting room?*

0

1

2

0 is Number, 2 is Needed
Is there a ticket fee to attend this event?*

YesNo
Are you selling any products or services?*

YesNo
Are you cultivating donors or asking for donations?*

YesNo
Will there be financial sponsors for this event?*

YesNo
Please provide details on the sponsorship.*
Will you be partnering with any other organizations?*

YesNo
Please provide details on the partnering organizations.*
Will there be vendor fees for this event?*

YesNo
Please provide details on the vendor fees.*
Will you be serving food?*

YesNo
If yes, is there a charge to the attendees to cover food costs?*

YesNo
Will you need access to the catering kitchen?*

YesNo
Will you be serving alcohol?*

YesNo
Do you expect media attendance?*

YesNo
Expected attendance*
Should be Empty:

Main Library and outdoor space at all Library locations