Large venue and outdoor space request

Main Library and outdoor space at all Library locations

Use this form to request space for large venues at Main Library and all locations' outdoor space.
The McMaster Family Center for Lifelong Learning offers theater style seating for up to 225 with desks and power at each seat. The McMaster Lobby serves as the entryway for McMaster Center and is ideal for pre-event receptions, networking and more.

The Large Glass Community Room is an open space with rolling furniture that can be endlessly arranged to suit your needs. This room is commonly configured in theater style (up to 200) or classroom (108.)

The Annex is an open extension of the Large Glass Community Room, ideal for lunches and other gatherings that don't require closed-door privacy from public spaces.

Exterior spaces at all Library locations are generally not available to outside organizations for use. Organizations are welcome to submit a request for review.

The Library is not available to rent for organization fundraising or donor cultivation events, weddings, reunions, parties, or other social activities.
Contact Details

This person will be the primary contact throughout the event coordination process.
Contact person*

First nameLast name
Contact person email*
Contact person phone number*
Format: (000) 000-0000.
Organization Details
Organization name*
Organization phone number*
Format: (000) 000-0000.
Organization mailing address*

Street address

Street Address Line 2

CityState

ZIP code
YesNo
Please attach your IRS determination letter*

Cancelof
YesNo
FederalStateCountyCityOther
Request Space
McMaster Center (includes Lobby): 225 theater seatsLarge Glass Community Room only: up to 108 classroom seating, or 235 theater seatingLarge Glass Community Room & Annex: up to 200 theater seatingExterior outdoor library space
Can't find the space you're looking for? Visit our website to see a list of self-serve meeting rooms and community spaces.
Which location for your Exterior Outdoor Library Space?*
Requested event date & event start/end time*
If your requested date is unavailable, please list at least (1) alternative. If your event cannot be rescheduled, please relist your requested date and time.*
Set up time required (minutes)*
30 minute intervals only
Tear down time required (minutes)*
30 minute intervals only
Event Details

Please be as detailed as possible!
Event title*
Shown to public
Expected attendance*
Estimate to the nearest 10
YesNo
YesNo
Short event description (How will the space be used?)
i.e. job fair for veterans, employee compliance training
Please provide a tentative agenda for your event. Be sure to include arrival times for the contact person, presenters, media, catering and other important groups or individuals.*
YesNo
YesNo
Briefly describe your A/V needs. *
YesNo
External organizations may not charge ticket fees in Library spaces. This request cannot be processed.
YesNo
External organizations may not sell products or services in Library spaces. This request cannot be processed.
YesNo
External organizations may not cultivate donors, ask for, or collect donations in Library spaces. This request cannot be processed.
YesNo
External organizations may not charge vendor fees in Library spaces. This request cannot be processed.
YesNo
How are sponsors contributing to this event? Will representatives be present?*
YesNo
How are these organizations contributing to this event? Will representatives be present?*
YesNo
YesNo
YesNo
Name of catering service
YesNo
External organizations may not charge for food in Library spaces. This request cannot be processed.
YesNo
External organizations may not serve alcohol in Library spaces. This request cannot be processed.
Should be Empty:

Main Library and outdoor space at all Library locations

Contact Details

Organization Details

Request Space

Event Details