Food Vendor Questionnaire

Thank you for your interest in being a food vendor at our Jazz and More on the River event on July 28th 2023. Asher Legacy Group is committed to providing you with the best experience while offering our guests a celebration of black culture events. We are  back for our 6th year and our third year for the jazz event. Last year we had over 1200 attendees and this year the expectation is greater. This event is FREE and welcomes everyone.

Jazz and More on the River- Location: Ah Nab Wen Park 220 Park AVE NW Grand Rapids, MI 49503Date: Friday, July 28, 2023 Time: 6pm to 10:00PM (food sales end at 9:30pm)

Please read and understand these policies and procedures. If accepted as a vendor, you will be expected to comply with all of them, as well as other policies listed throughout this document. Failure to comply with these policies and procedures will result in you not being allowed to return as a vendor, and/or your participation being terminated on the spot.

Set Up and Parking: Please plan to load-in (off Michigan Ave) north of Ah Nab Wen Park to your assigned space by 4pm on Friday, July 28th by. You can then park at or close to your area to unload prior to moving your vehicle(s) to park elsewhere.  All vendor vehicles should be moved off load in area by 5:30pm on the day of the event. Please click for information on parking in the downtown area: http://downtowngr.org/get/parking.

You are responsible for the clean up of your area during and following the event. Please bring your own cleaning supplies. There will be dumpsters/ trash receptacles available for your trash. Please keep the area around your booth clear of all trash and debris. Any damage to property of park and surrounding area assigned to you and result of your actions will be the responsibility of the vendor. Thank you!

The Vendor agrees to obtain the proper sales tax license and agrees to be responsible for the payment of any sales tax or any other taxes and shall pay taxes to the proper government authority. Vendor agrees to hold the Organizer, City of Grand Rapids, owners, event staff, volunteers, and lessees of the property upon which the Jazz and More At the Circle is conducted harmless of any form of liability or claim for injury, damages, theft or any other cause whatsoever. The Organizer shall provide public security during operation time of the festival (Friday, July 28, 2023); however, Vendor agrees that the Organizer is not responsible for any theft, damage or injury whatsoever of vendor, volunteers, associates, or items or equipment.

Equipment:Vendors must bring their own equipment and supplies. There are no electrical outlets provided. Generators and propane are alternatives for you to consider at your own cost and receipt.Tear Down:Load-out after the festival can begin at 9:30pm on Friday, July 28th (NO EXCEPTIONS). Exit times/instructions will be assigned in advance, please clean up your workstation thoroughly, take your trash and left over food to the nearest dumpster,  and make sure to check out with one of our food vendor leads before you leave. Any Questions? If you have any questions about the application, please contact Angela Mathews  517 862-9458 You can also email us at Info@asherlegacygroup.com  

Food Vendor Using Your own Tent: $375 Food Vendor requiring table/weights $400 Tent Weight requirement: Vendors bringing their own 10*10 tents must meet the required guidelines including having tent weights which include a minimum of 25 pounds for each corner (100 pound weights minimum). Tents weights are available for rent for $25

Checks payable to Asher Legacy Group. Mail to PO Box 8534 Kentwood, Michigan 49548

Marketing materials will be provided to you. PLEASE share them via social media, network, and platforms. We want to get as many attendees as possible to the event, and you are a big part of helping us do that!

Please read the following terms and conditions before submitting this form.Please read the following terms and conditions before submitting this form. • Due to limited vendor booths availability please apply as soon as you get this form. *Vendor booths  availability is on a “First come, First served” basis (assigned by order of received responses of completed form and payment received).•    The cost for the 10*10 merchandise vendor booths/space is $350 with your own tent.  •    Vendors  bringing their own 10*10 tent must meet the required guidelines including having tent weights which include a minimum of 25 pounds for each corner (100 pound weights minimum). Tents weights are available for rent for $25 •    Payment is due upon your registration, and vendor  registrations will be closed on Monday , July 8th  •    Vendors are to remain open and staffed for business for the duration of the event.•    Vendor space cannot be reassigned, divided, given, sublet, or leased to any other party, nor can vendors relocate their assigned positions. •    All vendors must have hand sanitizer for their customers•    It is the responsibility of each vendor to read, understand, practice and follow all MDHHS health and safety guidelines pertaining to Covid19 ( https://www.michigan.gov/coronavirus) to ensure their own safety and safety of others.•    Every vendor must sign the attached/enclosed Covid19 consent form (see page 2) CANCELLATION POLICY:•    Following receipt of vendor fees, any cancellations prior to July, 14th 2023, 5:00 pm EST will be refunded 50% of the total vendor fees. Cancellation requests received after July 14th, 2023 will not receive a refund.

Vendor’s electronic signature (via checkbox below) verifies that the above information is complete and accurate. For good and valuable consideration received, the undersigned agrees to indemnify and hold harmless Asher Legacy Group and its members, officers, directors, employees, volunteers and agents from any and all liabilities, damages and fees. The undersigned recognizes hazards of participation and assumes all risks. RELEASE AND WAIVER OF LIABILITY PLEASE READ CAREFULLY. GENERAL RELEASE/WAIVER OF LIABILITY: In consideration of being permitted to participate in this Asher Legacy Group event, and other valuable and sufficient consideration, the receipt of which I acknowledge, I do, on behalf of myself, my heirs, executors, administrators, legal representatives, guardians and assigns (collectively referred to as the “Vendor's” or “Releasors,”) freely, voluntarily, and without duress, hereby release, waive, forever discharge, and hold harmless the following parties (collectively referred to as “Releases”) from any and all liability, claims, and demands of whatever kind or nature, either in law or equity, for any resulting loss or damage, and from any claim or account of injury to my person or property, even injury resulting in death, whether caused by the negligence of the Releasees or otherwise, which arise or may hereafter arise from the Vendor's participation in Asher Legacy Group. INDEMNIFICATION: The Releasors shall defend, hold harmless and indemnify the Releases from and against any and all liability, loss, claims, damages, costs, attorneys’ fees and expenses of whatever kind or nature that the Vendor's may sustain, suffer, incur or be required to pay in connection with my participation in this Asher Legacy Event. Asher Legacy Group will not be held liable for the loss of product or sales due to any acts of God including weather conditions and/or event cancellation or thievery. FIRST AID: The Releasors understand the Releasees do not assume any responsibility for or obligation to provide financial assistance or other assistance, including but not limited to medical, health, or disability insurance in the event of injury or illness. The Releasors also release and forever discharge the Releasees from any claim whatsoever which arises or may hereafter arise on account of any first aid, treatment, or service rendered in connection with the Releasors acts or omission relative to Asher Legacy Group. RELEASE AND AUTHORIZATION TO PHOTOGRAPH: By submitting this form, the Vendor agrees to be photographed, videotaped, and/or recorded by any of the Releasees for no charge or consideration. The Vendor does hereby grant and convey unto the Release any and all rights, titles and interests in any and all photographic images and video or audio recordings made by the Releases, including, but not limited to, any royalties, proceeds, or other benefits derived from such photographs or recordings. The Vendor releases the Releasees from any and all claims, including libel, slander, invasion of privacy or any other claim and any damages in connection with any photo or video created by or for the Releasees and used for promotional purposes. The Vendor agrees to let the Releasees use social media images for promotional purposes. By submitting this form, The Vendor agrees that he or she has read this agreement, fully understands its terms, understands he or she has given up substantial rights by signing it, and has signed it without inducement. Further, if the Vendor is acting as an agent for others in submitting this form, the Vendor acknowledges that he or she is in possession of a signed copy of this Release from each registrant. Further, the Vendor has read, understood and agrees to abide by all Asher Legacy Group rules, regulations, terms and conditions as stated. The Vendor understands that failure to follow the set rules can mean expulsion from this Asher Legacy Group event and/or future events. Asher Legacy Group reserves the right to make final interpretations of rules, regulations, terms and conditions, and may amend or restate the same without notice. I HAVE READ THE ABOVE RELEASE AND WAIVER, UNDERSTAND I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT,AND SIGN IT VOLUNTARILY.

I, the undersigned, have reviewed this Food Booth Application for accuracy and completeness. By signing below, I agree that I have the authority to list the official menu items, prices and other information, and I agree to become a Food Booth Vendor at Asher Legacy Group Event Jazz and More at the River July 28, 2023 at Ah Nab Wen Park, Grand Rapids, Michigan. I also confirm that I have read and I agree to meet  all the above  general informed consent requirements.Your signature/name  below shows that you agree to these terms and conditions.

If you have any questions about the application, please contact Angela Mathews  517 862-9458 You can also email us at Info@asherlegacygroup.com