List of Positions for Parent Robot Org. (PRO)
We require parents to hold at least one position to help during the season. Time....
PRO President/Chairman - Overseas all PRO officers. Leads quarterly board meetings and monthly parent meetings. The president can audit financial accounts and make purchases. Writes job descriptions for all board and non-board volunteer positions. Works closely with VP, fundraising chair, treasurer, secretary, travel director, communications director, team head coach and senior mentors.
PRO Vice President - Oversees non-board positions/committees. Assists president in conducting board/parent meetings. Works closely with president, travel director, treasurer, secretary, recruiting officer and team head coach. Has executive voting powers. Can audit financial accounts. Reports to president.
PRO Treasurer - Oversees all financial accounting. Collects receipts and works with staff accountant and conducts a monthly audits of finances. Provides updated financial reports to the board, team head coach, assistant coach, school administrative representative, current donors, and potential donors. Delivers monthly report at board/parent meetings. Works closely with team head coach. Has executive voting powers. Reports to president.
PRO Fundraising Chair - Works with corporate fundraising officer to seek new corporate donors and continue relations with current ones. Completes fundraiser applications. Coach turns them in to the school. Overseas all fundraising volunteers/committees. Also works closely with president, treasurer and team coach. Delivers monthly report at board/parent meetings. Reports to president.
Fall STEM Community Event (3 People) - Group of at least 3 people working with other board members and staff to plan for roughly 3-4 months before out event in October for the community that acts as outreach and fundraising.
Spring "Palooza" (Roborama & DaVinci Golf Outing) (3 People) - Group of at least 3 people working with board members and staff to plan for 4 months before event to help get the Mini Golf event and Golf Outing ready to host and raise funds.
Corporate Fundraising - Seeks out new corporate donors and continues relations with current ones. Maintains/updates corporate donor database, sponsorship form(s), and direct sponsorship letters. Works closely with team head coach and senior mentors to determine the team needs list. Reports to fundraising chair.
Local Business Fundraising - Generates leads of local small/medium-sized businesses with the potential to donate funds and goods/services. Reports to fundraising chair.
Friends and Family Fundraising - Update packet of information including a sponsorship/donation form, team brochure, and an envelope.
Candy sales coordinators - Research latest candy fundraisers. Work with fundraising chair to determine which products students can sell to raise money for their fees. Deliver sales forms to students/parents. Coordinate paperwork, orders, and deliveries. Maintains candy/products in secure location. Works closely with team coach, students, treasurer. Reports to fundraising chair.
Restaurant fundraiser coordinators - (2 people) Each season, we hold fundraisers at local restaurants, Coordinators will work with head coach and lead mentors to establish dates. Then create partnerships with restaurants to hold fundraisers. Supply information to communications team. Attend fundraisers. Coordinate receipts with treasurer. Reports to fundraising chair.
News Release Writer - Produces electronic news releases to promote upcoming events, competitions, awards, and other team needs as directed by communications officers. Coordinates w/news media. Works closely with communications officer. Reports to director of communications.
Videographers - Shoot/edit video of competitions. Post to website, social media. Works closely with team coach. Our goal is for video professionals non-engineering parents to work together on video. We welcome anyone who can contribute to video production in any way. Reports to director of communications.
Still Photographers - Take still photos of competitions. Post to website, social media. Works closely with team coach. But we can always use more professional photographers. Reports to director of communications.
Travel Director - Oversees all transportation/lodging for our team trips. Works closely with hotel planner, transportation coordinator, and treasurer. Delivers monthly reports at parent meetings. Works closely with head coach. Reports to vice president.
Hotel Planner - This position is responsible for booking hotel rooms for students, mentors, and parents for each competition. Reserve rooms far in advance for travel events. Works closely with team head coach and treasurer. Reports to travel director and vice president.
Meal Coordinators for build season and competitions - This person(s) constructs a schedule for all the team parents to provide lunches for the students and mentors on the six Saturdays during build season (Early January –Mid February). Divide up the six dates among all of the parents, send schedules to parents, and then call parents who will be providing lunches that weekend earlier in the week as a reminder. Also researches restaurants near competition venues as well as meal plans at events. Makes reservations and meal orders as needed. Works closely with team head coach. Reports to travel chair.
Team Shirt/Spirit-wear Coordinator - Works closely with team coach, treasurer and marketing/communications teams. Responsible for taking orders and purchasing team shirts and spirit wear. Follow up with sponsors for latest logos. Reports to vice president.
Hospitality Coordinator - Works closely with Team Coach to provide 'thank-you' cards to sponsors and other partners. This position also handles 'well wishes' for those who are very sick and flower arrangements for close family and friends who pass away. Reports to the secretary.
Awards Banquet Committee - This position coordinates the awards, food, and set up for the year-end awards banquet. This includes working with the school to provide a podium and public address system. Works closely with Team Coach and treasurer. Reports to vice president.