It is the policy of Mentoring Partners of Cincinnati to protect the confidentiality of its participants and their families. With the exception of the limitations listed below, program staff will only share information about mentors, mentees, and their families with other Mentoring Partners' professional staff and the Board of Directors. Further, all prospective mentors, mentees, and parents/guardians should be informed of the scope and limitations of confidentiality by program staff. Additionally, mentors are required to keep information about their mentee and his/her family confidential. In order for Mentoring Partners of Cincinnati to provide a responsible and professional service to participants, it is necessary to ask mentors, mentees, parents/guardians, and other outside sources to divulge extensive personal information about the prospective participants and their families, including: Information gained from mentors and mentees, written or otherwise, about themselves and/or their families, in application to and during program participation Participants' names and images gained from participants themselves, program meetings, training sessions, and other events Information gained about participants from outside sources including confidential references, school staff, employers Records are, therefore, considered the property of the agency, not the agency workers, and are not available for review by mentors, mentees, or parents/guardians.
Information from mentor and mentee records may be shared with individuals or organizations as specified below under the following conditions:
Information may be gathered about program participants and shared with other participants, individuals, or organizations only upon receipt of signed "release" forms from mentors, mentees, or parents/guardians. Identifying information (including names, photographs, videos, etc of program participants may be used in agency publications or promotional materials only upon written consent of the mentor, mentee, and/or parent/guardian.