VORTEX XR LAB Equipment Lending Form

VORTEX XR LAB Equipment Lending Form - Internal

Updated May 2025
Submit Request at Least 7 Days Before Pick-Up

Please note: As of April 2024, all equipment loans are limited to a maximum of 3 days to ensure fair access for all Taylor's Community
Basic Information

Let us know a bit about yourself
Taylor's University StudentTaylor's College StudentTaylor's University LecturerTaylor's College LecturerNon-Academic Staff
Name of Borrower*

First NameLast Name
Staff / Lecturer / Staff ID*
Email of Borrower*
example@example.com
Phone Number*

Area CodePhone Number
Select Your Approved XR Initiative (For Priority Booking)*
Priority is given to bookings aligned with initiatives
School of Architecture, Building and DesignSchool of Computer ScienceThe Design SchoolSchool of EngineeringTaylor's Business SchoolSchool of Accounting & FinanceSchool of Law & GovernanceSchool of MedicineSchool of PharmacySchool of BioSciencesSchool of Hospitality, Tourism and EventsSchool of Food Studies and GastronomySchool of Media and CommunicationSchool of Liberal Arts & SciencesSchool of EducationTaylor's Culinary InstituteVorteXR ClubOther
A - LevelAustralian MatriculationFoundation in ScienceFoundation in EngineeringFoundation in DesignFoundation in ComputingFoundation in BusinessFoundation in ArtsFoundation in Natural and Build EnvironmentsDiploma in AccountingDiploma in BusinessDiploma in CommunicationDiploma in Early Childhood EducationDiploma in Information TechnologyDiploma in Interior DesignACCA Foundation in AccountancyACCA Taylor's CollegeMICPAOther
MarketingCommunicationsDigital, Tech & ContentStrategy & InsightsLearning Innovation and DevelopmentCampus CentralImpact LabSchool MarketingStudent RecruitmentOther
Is this under any Subject or Module?*
Module Code (If Applicable)*
Module Title (If Applicable)*
Lecturer Name*

How familiar are you with Extended Reality (XR) such as Augmented Reality (AR), Mixed Reality (MR) and Virtual Reality (VR)

	1	2	3	4	5

1 is Not Familiar at all, 5 is Very Familiar

Kindly share your previous experience with XR
Equipment Loan Information
Purpose of Loan*
Products to loan*
prevnext( X )
Meta Quest 2/3
VR Headset for Immersive Learning Experiences

$ Free Quantity



Pico 4
High-Resolution VR Headset

$ Free Quantity



Insta360 One X2
Compact 360 Camera

$ Free Quantity



Microsoft HoloLens 2
Mixed Reality Headset

$ Free Quantity



Matterport Pro 2
High-Fidelity 3D Scanner (Must have completed XR Onboarding Program)

$ Free



Insta 360 Pro 2
Professional-Grade 360 Camera (Must have completed XR Onboarding Program)

$ Free
Do you require any Onboarding or Training to use the devices?
If Yes, Please state when in the notes section below.
Date of Loan Start*

DayMonthYear
Date of loan start
Date of Loan End*

DayMonthYear
Date of loan end
Loan Duration
No longer than 3 days
Additional Notes
Date of Loan
Application Utilized (If Applicable)
Location Equipment will be utilized*
Emergency Contact Person Name*

First NameLast Name
Emergency Contact Phone Number*

Area CodePhone Number
Terms and Conditions of Equipment Loan
The purpose of this form is to formalize our understanding regarding your intention to loan certain equipment from VORTEX XR LAB and to set forth our mutual understandings regarding the care, custody and disposition of such equipment. The Borrower identified above certifies and warrants that it has free and clear title to such equipment and that it intends to transfer custody only and to retain ownership and title to equipment during the Loan Period. The Equipment that is covered by this Agreement ("VORTEX Equipment Loan Form) shall be identified as Exhibit A.
The Borrower will loan the equipment from VORTEX XR LAB on the terms and conditions of this agreement.The equipment loan period shall be from what was written in the previous section.The loan period may be extended or terminated by written mutual consent of both parties. No variation or amendment of this agreement will be effective unless it is made in writing and signed by both parties.
Collection and Delivery of Equipment

The Loaned Equipment will be picked up at VORTEX XR LAB, on the first day of the stated loan period. At the end of the loan period, or any mutually agreed-upon extensions thereto, the Loaned Equipment will be returned to VORTEX XR LAB by the Borrower, at the Borrower's direction and expense.
Payment

The equipment is being loaned free of charge.
Responsible for Loss or Damage

The borrower is responsible for any loss or damage to the Equipment from the time Borrower takes possession of it until it is returned to the possession of VORTEX XR LAB.
Termination

Either Party may terminate this Agreement at any time by giving 1 day's written notice to the other Party. In Addition, VORTEX XR LAB may terminate this Agreement immediately in the event of the Borrower's failure to comply with any of the terms and conditions of this Agreement.
Assignment

This Agreement is personal and Borrower shall not assign this Agreement or any privileges granted hereunder without the prior written consent of VORTEX XR LAB.
Do you agree to the Terms and Conditions above?*
Borrower Signature*
Should be Empty:

VORTEX XR LAB Equipment Lending Form - Internal

Submit Request at Least 7 Days Before Pick-Up

Please note: As of April 2024, all equipment loans are limited to a maximum of 3 days to ensure fair access for all Taylor's Community

Basic Information

Equipment Loan Information

Terms and Conditions of Equipment Loan

Collection and Delivery of Equipment

Payment

Responsible for Loss or Damage

Termination

Assignment