8H000 Request to Purchase

Date:

Form Preparer Name

Form Preparer Email

example@example.com

Is this item being requested for another person

Name of person requesting purchase:

Email of person requesting purchase:

example@example.com

Name of person placing the order:

Is this a routine preapproved purchase for the office? *Kitchen items such as drinks, cleaning, paper products, etc... *Office Supplies such as paper, pens, batteries, folders, postage, etc ... *Drinks and snacks for visitors and meetings.

Select Purchase Approver

Select Business Officer (Bus Officer & Supervisor CANNOT be the same person)

Approval Flow-

Requester Email

example@example.com

Purchase Approver Email

example@example.com

Business Officer Email

example@example.com

Reconciler Email:

example@example.com

If this is an event, select event START DATE:

Select event END DATE:

Is this a request for an urgent purchase or reimbursement (purchase that has already been made)?

Reason why preapproval wasn't obtained.

Please provide the business justification for this order that defines how this purchase will benefits your research, the department, and/or UK.

Vendor/Reimbursee

Would you like to include the vendor address?

Vendor Contact Info (optional) - include contact name.

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Note:

SIO, if needed

Account #

Request to Purchase

Rows	Description of Item	Estimated Amount	Expense Type	Acct#
Item #1
Item #2
Item #3
Item #4
Item #5
Item #6
Item #7
Item #8
Item #9
Item #10

Total

Enter item # and weblink, if needed.

Attach Documents, if needed. Note: If requesting a reimbursement, please attach the Employee Reimbursement Form (link below).

Link to Employee Reimbursement Form

Business Office approval is to ensure that all transactions are:

• authorized in accordance with the established approval authority,
• in compliance with University policies and procedures,
• allowable within the grant/contract budgets and/or the account being charged,
• recorded in the correct account, g/l, and cost object,
• recorded in a timely manner to the correct accounting period