The Wood Valley Swim & Racquet Club Clubhouse is available for rental throughout the year to both Members and Non-Members. The facility is 30 feet x 34 feet, and will support 100 people standing and/or 60 people seated (under normal circumstances*). Monday through Thursday rentals will not be permitted June 1st through July 31st due to swim and dive meet schedule conflicts. Amenities include a complete kitchen including a stove, microwave and standard sized refrigerator; Wi-Fi; and Audio/Video Systems. Rental periods of the clubhouse are for up to four (4) hours unless additional fees are paid, and/or otherwise negotiated. Clubhouse rental DOES NOT include use of the pool. *Capacity may be limited and Club rules regarding masks and social distancing must be followed per Wake county guidelines.
FEES: WVSRC Members (in good standing): $250/rental period, plus a $50 cleaning fee. Non-members: $400/rental period, plus a $50 cleaning fee. Security Deposit: $200 for all non-member rentals and $100 for all member rentals. **This desposit will be returned after an event if no problems are found after rental.
CLUBHOUSE RENTAL INFORMATION: Rentals of this facility are made on a first come, first-served basis. A completed rental agreement form, a rental fee payment, and a refundable deposit (if applicable) MUST be received within ten (10) days from the date of confirmation of availability, to secure a rental.
CANCELLATION POLICY: Any cancellations must be received in writing. A complete refund will be issued for reservations cancelled at least 30 days before the date of the rental. For reservations cancelled less than 30 days before the scheduled rental date, a $50 cancellation fee will be withheld from the refund. A $100 cancellation fee will be withheld from the total rental for cancellations made within seven (7) days of the scheduled rental date.
PRE-RENTAL PROCEDURES: For a confirmed rental in which full payment has been made, you will receive an email with the code to the lock box containing the key to the clubhouse at least one day before the rental date. On the day of the scheduled rental event, a period of two hours pre-rental time and post-rental time will be given for all rentals to both prepare for your event and also to clean up after your event. If additional time is needed for before or after the scheduled rental time, this can be negotiated before signing the rental agreement.
RENTAL RULES AND RESPONSIBILITIES: In addition to the Club’s general rules (linked here), the following rules apply to all clubhouse events:
- The individual(s) renting the clubhouse are liable for the actions of their guests.
- All parties must end by midnight, and guests must vacate the premises unless the WVSRC board approves otherwise, in writing, in advance of the event. No smoking in the Clubhouse or on the pool deck.
- No illegal activities.
- Parties must be courteous of our Wood Valley neighbors at all times, and keep noise at a reasonable level. No music (including DJs, bands) or loud noises allowed after 11:00 pm.
- No defacing of any walls or damaging the facilities in any way.
- No wet bathing suits in the clubhouse main room.
- Maximum # of guests is 133 standing/seated in chairs or 62 while seated at tables.
- No pool furniture in the clubhouse, and no clubhouse furniture on the pool deck.
- Do not prop any of the doors open to the clubhouse.
- For WVSRC Member Rentals, no one is allowed on the pool deck or in the pool unless a pool rental fee has been paid and lifeguards are on duty. For WVSRC Member Rentals, when renting the pool, no one is allowed on the pool deck or in the pool after the pool closes at its normal scheduled time, unless the WVSRC board approves, in writing, in advance of the event.
- Failure to comply with any one of these rules forfeits your deposit and may result in an event being shut down immediately.
- Clubhouse Clean-Up & Check-Out Procedures: It is the renter’s responsibility to follow the clean-up checklist to ensure that the facility is cleaned upon departure. Failure to do so will result in a loss of the rental deposit. Tables cleaned, folded, and stacked in the closet. 9 – 6ft rectangular tables / 8 – 48” round tables are available Chairs cleaned and stacked in the closet. 60 padded, stacking chairs / 20 additional stacking chairs are available Carpet is vacuumed, floors are swept, kitchen area mopped (if used) All trash is bagged and place in outside trash bins. All inside trash cans should be empty with clean trash liners (new liners are located under the kitchen sink). All bathrooms are clean, toilets are flushed, and faucets are turned off. Kitchen is clean and the oven / stove are turned off. All trash on the pool deck is cleaned up and throw in trash bins (if applicable) Heating / Cool system is returned to the original settings (68 during winter months, 78 during summer months) Exit the building via the main clubhouse doors and ensure all exterior doors are securely locked. Return the key to the key box If you encounter any issues during your rental, or have suggestions for improving WVSRC rentals, please email rental@woodvalleysrc.com.