Agent Retainer Agreement Logo
  • Our goal is to help our agent partners navigate the complexities of the transaction process by being a dependable mainstay that leverages the agent's business and contributes to their overall success.  

    This form will constitute an agreement between the agent and Mainstay Leverage LLC.

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  • Below are the package descriptions and minimum level of services provided.

  • Compliance Package: 

    • Review contract
    • Confirm all required disclosures are signed by all parties
    • Calendar syncing of all contractual key dates
    • Upload all broker-required documents into agent's compliance system
    • Submit file for broker approval
    • Request commission disbursement agreement and ensure delivery to title

    Contract to Close Package:

    • Review contract 
    • Confirm all required disclosures are signed by all parties 
    • Calendar syncing of all contractual key dates 
    • Draft Amendments (verbiage must be provided by agent), route for signatures, track completion, and deliver to all required parties 
    • Ensure existing survey & notarized T47 are delivered to all parties (tracking of new survey order and delivery as needed) 
    • Monitor delivery of title commitment and tax certificate 
    • Utility Helpers concierge utility help to clients
    • Upload all broker-required documents into the agent's compliance system 
    • Submit file for broker approval 
    • Request commission disbursement agreement and ensure delivery to title

    Contract Plus Package:  (not available for commercial transactions)

    • Offer drafting available or pre-listing services
    • Review contract and confirm lender has received a copy 
    • Confirm all required disclosures are signed by all parties 
    • Calendar syncing of all contractual key dates 
    • Draft Amendments (verbiage must be provided by agent), route for signatures, track completion, and deliver to all required parties
      Ensure existing survey & notarized T47 are delivered to all parties (tracking of new survey order and delivery as needed) 
    • Monitor delivery of title commitment and tax certificate 
    • Utility Helpers concierge utility help to clients
    • Ensure appraisal has been ordered and follow up regarding delivery 
    • Track progress of loan approval and clear-to-close 
    • Confirm order of association documents and track delivery 
    • Monitor delivery of invoices and proof of repair completion per the agreement amendments 
    • Upload all broker-required documents into the agent's compliance system 
    • Submit file for broker approval 
    • Request client review on provided review platform (once approved by agent)
    • Request commission disbursement agreement and ensure delivery to title 
    • Online seller questionnaire providing seller or listing agent helpful information for the buyer 
    • Review final approved closing disbursement
  • The below selection is the fee agreement and authorization to perform work. The agent will have the choice of level of service per executed contract. The below selection will be the default level of service if the agent does not indicate preference upon delivery of the executed contract.
  • The agreed-upon fee listed above is per SIDE of the transaction (not per file). A discount will be applied to cash files and intermediary no-appointment files as described below:

    Total file fee for Intermediary, no-appointment files will be: 
    Compliance - $300, Contract to Close - $525, Contract Plus - $750

    Total file fee for Cash, non-intermediary files will be:
    Compliance - $200, Contract to Close - $350, Contract Plus - $400

  • Preferred level of service fee schedule and other terms of service:

    • The parties agree to this fee schedule for file management services. 
    • Transaction coodinator is contracted on retainer at will, executed "contract-to-contract" basis by the agent.
    • No sign-up, onboarding or termination fees. 
    • Due to the time sensitive nature; drafting and routing release of earnest money and termination forms is the responsibility of the agent.
    • File Management fees are due at time of closing and funding.   Prefered payment method is through broker approved commission disbursement agreement.  If that is not an available option, agent agrees to be invoiced for services and will make payment within the same calendar month of the cloising. 
    • Either party may discontinue service at any time upon written notice of discontinuation.  All files that are mid-escrow are subject to 50% payment for services rendered to be invoiced and paid within 30 days of termination of agreement.
  • Agent Responsibilities: 

    • Email executed contracts as soon as possible with a pre-qualification letter and/or lender contact information for both Buyer and Seller files.
    • A text message or email that your buyers have done their final walkthrough and you need them to sign the final acceptance and walkthrough TXR form.
    • A text message or email when a file is terminating so the file can be closed out.
    • Reply to Commission Summary notices that they are correct, or any needed changes. 
    • The Agent must copy the Company on all electronic communication with other brokers, lenders, affiliates, title companies, inspection companies, insurance agents, clients, and other parties involved in the transaction.
    • The Agent and Broker must provide a written request for all communication logs within 60 days of the transaction being canceled or closed. The Company will not keep transaction records for more than 60 days.
    • The Agent needs to give the Company written instructions for drafting documents and approve them before they can be circulated for signature by any party.
    • Agent acknowledges that retainment of the Company does not relieve Agent of their fiduciary duties required of Agent in any capacity within any given transaction herein engaged.
    • The Company is a separate contractor and is not part of the Brokerage.
    • The Agent understands that, according to state law, all contracts related to listing or coordinating a transaction belong to the Broker and Brokerage. The Agent will follow the Brokerage's policies and procedures and provide the Company with all necessary documents to create a complete file for the Agent
      and Broker. The Agent will also give the Company a timeline of the Brokerage's requirements to ensure compliance with the Broker.
    • The specific tasks the Company will do depend on the package of services chosen for each order and/or the file processed.
    • Partner with the TC during the processing of your file!  The more we work together, the smoother the process will be for all involved! 
  • Login information

    Provide information for only the platforms we need to manage your files.  If you have a 1password account you may share your access codes to admin@mainstayleverage.com if you prefer. If  you are not a 1password account holder, the information you provide below will be entered into and masked by the admin in Mainstay Leverage's database for your security.
  • * Agent accepts all liability of shared access by providing login and password information above. Any penalty assessed and/or consequences will be the agents' responsibility.
  • Preferences for your files

    This section will let me know a little of how you like to run your business.
  • Seller Disclosures

    If you already have a Seller's Shield account, please select "Yes" below and we’ll send you an invite to connect with our TC profile — no password details needed. If you don’t have an account yet, you can sign up here or visit the link to learn more about the platform to create your account and/or learn more about the platform. (https://protect.sellersshield.com/signup)
  • Buyer/Tenant Representation Agreement

    Reminder - These are required per paragraph C when using the TXR Intermediary Relationship Notice.
  • Commission details

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  • This Agent Retainer Agreement (this "Agreement") is made effective as of the date of this agent registration and subsequent acceptance (the "Effective Date"), by and between the registering agent (the "Agent"), and Mainstay Leverage LLC, a Texas limited liability company (the "Company").

    Non-Disclosure / Non-Solicitation Provisions

    The Agent has requested and the Company agrees that the Company will protect the confidential material and information which may be disclosed between the Agent and the Company. Therefore, the parties agree as follows:

    I. CONFIDENTIAL INFORMATION

    The term "Confidential Information" means any information or material which is proprietary to the Agent, whether or not owned or developed by the Agent, which is not generally known other than by the Agent, and which the Company may obtain through any direct or indirect contact with the Agent. Regardless of whether specifically identified as confidential or proprietary, Confidential Information shall include any information provided by the Agent concerning the business, technology, and information of the Agent and any third party with which the Agent deals, including, without limitation, business records and plans, trade secrets, technical data, product ideas, contracts, financial information, pricing structure, discounts, computer programs and listings, source code and/or object code, copyrights and intellectual property, inventions, sales leads, strategic alliances, partners, and customer and client lists. The nature of the information and the manner of disclosure are such that a reasonable person would understand it to be confidential.

    A. "Confidential Information" does not include:
    - matters of public knowledge that result from disclosure by the Agent;
    - information rightfully received by the Company from a third party without a duty of confidentiality;
    - information independently developed by the Company;
    - information disclosed by operation of law;
    - information disclosed by the Company with the prior written consent of the Agent; and any other information that both parties agree in writing is not confidential.

    Customer data, client data, business practices, lead generation sources, access codes for online document storage, and other highly confidential information may be disclosed to determine ability to assist the registering agent with real estate agent licensed transaction coordinator-related services in the states of Texas.

    II. PROTECTION OF CONFIDENTIAL INFORMATION

    The Company understands and acknowledges that the Confidential Information has been developed or obtained by the Agent by the investment of significant time, effort, and expense, and that the Confidential Information is a valuable, special, and unique asset of the Agent which provides the Agent with a significant competitive advantage and needs to be protected from improper disclosure. In consideration for the receipt by the Company of the Confidential Information, the Company agrees as follows:

    A. No Disclosure. The Company will hold the Confidential Information in confidence and will not disclose the Confidential Information to any person or entity without the prior written consent of the Agent.

    B. No Copying/Modifying. The Company will not copy or modify any Confidential
    Information without the prior written consent of the Agent.

    C. Unauthorized Use. The Company shall promptly advise the Agent if the Company
    becomes aware of any possible unauthorized disclosure or use of the Confidential Information.

    D. Application to Employees. The Company shall not disclose any Confidential Information to any employees of the Company, except those employees who are required to have the Confidential Information in order to perform their job duties in connection with the limited purposes of this Agreement. Each permitted employee to whom Confidential Information is disclosed shall sign a non-disclosure agreement substantially the same as this Agreement at the request of the Agent.

    III. UNAUTHORIZED DISCLOSURE OF INFORMATION - INJUNCTION

    If it appears that the Company has disclosed (or has threatened to disclose) Confidential Information in violation of this Agreement, the Agent shall be entitled to an injunction to restrain the Company from disclosing the Confidential Information in whole or in part. The Agent shall not be prohibited by this provision from pursuing other remedies, including a claim for losses and damages.

    IV. NON-CIRCUMVENTION

    For a period of AD INFINITUM after the end of the term of this Agreement, the Company will not attempt to do business with, or otherwise solicit any business contacts found or otherwise referred by Agent to Company for the purpose of circumventing, the result of which shall be to prevent the Agent from realizing or recognizing a profit, fees, or otherwise, without the specific written approval of the Agent. If such circumvention shall occur the Agent shall be entitled to any commissions due pursuant to this Agreement or relating to such transaction.

    V.  LIMITED LICENSE TO USE

    The Company shall not acquire any intellectual property rights under this Agreement except the limited right to use as set forth above. The Company acknowledges that, as between the Agent and the Company, the Confidential Information and all related copyrights and other intellectual property rights, are (and at all times will be) the property of the Agent, even if suggestions, comments, and/or ideas made by the Company are incorporated into the Confidential Information or related materials during the period of this Agreement.

    VI.INDEMNITY

    Each party agrees to defend, indemnify, and hold harmless the other party and its officers, directors, agents, affiliates, distributors, representatives, and employees from any and all third-party claims, demands, liabilities, costs, and expenses, including reasonable attorney's fees, costs and expenses resulting from the indemnifying party's material breach of any duty, representation, or warranty under this Agreement.

    VII. ATTORNEY'S FEES

    In any legal action between the parties concerning this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and costs.

    VIII. TERM

    The obligations of this Non-Disclosure/Non-Solicitation Provisions shall survive AD INFINITUM from the Effective Date or until the Agent sends the Company written notice releasing the Company from this Agreement. After that, the Company must continue to protect the Confidential Information that was received during the term of this Agreement from unauthorized use or disclosure for an additional AD INFINITUM.

     

    TERMS OF SERVICE
    The parties agree to these certain Terms of Service regarding the services being rendered under this Agreement. Therefore, the parties agree as follows:

    IX. INDEPENDENT CONTRACTOR
    Company is acting as an independent contractor. The method and manner for performance of the services under this Agreement shall be under Company’s control.

    X. MUTUAL REPRESENTATIONS
    The parties each represent and warrant that it has the authority to enter into this Agreement and that the execution and delivery of this Agreement does not conflict in any material respect with or constitute a material breach under the terms of any agreements to which it is a party.

    XI. COMPANY INFORMATION
    Agent recognizes that Company has and will have information regarding matters such as trade secrets, customer lists, and other unique and vital information (collectively, “Proprietary Information"). Company may disclose Proprietary Information to Agent. Agent will not at any time or in any manner, either directly or indirectly, divulge, disclose, or communicate any Proprietary Information to any third party, without the prior written consent of Company. Agent will protect this Proprietary Information and treat it as strictly confidential. Agent acknowledges that use or disclosure of any Proprietary Information in a manner inconsistent with this Agreement will give rise to irreparable injury for which damages would not be an adequate remedy.  Accordingly, in addition to any other legal remedies which may be available at law or in equity, Company shall be entitled to equitable or injunctive relief against the unauthorized use or disclosure of Proprietary Information. 

    XII. LIMITATION OF LIABILITY
    IN NO EVENT SHALL COMPNAY BE LIABLE TO AGENT OR TO ANY THIRD-PARTY FOR ANY LOSS OF USE, REVENUE, PROFIT, LOSS OF DATA, OR DIMINUTION IN VALUE, OR FOR ANY CONSEQUENTIAL, INCIDENTAL, INDIRECT, EXEMPLARY, SPECIAL, OR PUNITIVE DAMAGES WHETHER ARISING OUT OF BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), OR OTHERWISE, REGARDLESS OF WHETHER SUCH DAMAGE WAS FORESEEABLE AND WHETHER OR NOT COMPANY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND NOTWITHSTANDING THE FAILURE OF ANY AGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE. IN NO EVENT SHALL COMPANY'S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT, WHETHER ARISING OUT OF OR RELATED TO BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), OR OTHERWISE, EXCEED THE AGGREGATE AMOUNTS PAID OR PAYABLE TO COMPANY UNDER THE PARTICULAR FILE IN WHICH SAID LIABILITY WAS CLAIMED TO HAVE ARISEN.

    XIII. NON-DISPARAGEMENT
    The parties acknowledge that customer reviews may be used for improper purposes such as to extract unjustified and unwarranted advantages, benefits, and concessions. Accordingly, Agent covenants and agrees to never disseminate or publish, orally or in writing, a review relating to the Company, this Agreement, or the herein services that is unlawful, defamatory, libelous, slanderous, harassing, abusive, obscene, or is clearly false or misleading.

    XIV. FORCE MAJEURE
    Neither party hereto shall be required to perform any term, condition, or covenant of this Agreement as long as such performance is delayed or prevented by (i) hurricane, tornado, adverse weather conditions, (ii) war, civil commotion, civil riots, acts of terrorism, (iii) strikes, labor troubles, lockouts, (iv) material or labor restrictions imposed by any governmental authority, (v) by reason of any law of the United States of America, the State of Texas, or municipality, any political subdivision thereof and any agency, department, commission, board, bureau or instrumentality of any of the foregoing, or any quasi-governmental authority, now existing or hereafter created, or (vi) by pandemics, epidemics, or quarantines.

    XV. EARNED FEES
    All late payments beyond five (5) days shall bear interest at the lesser of (a) the rate of 0.5% per month or (b) the highest rate permissible under applicable law, calculated daily and compounded monthly. Agent shall also reimburse Company for all costs incurred in collecting any late payments, including, without limitation, attorneys; fees. Agent must make payment in full of any earned fees due on services rendered by Company prior to Agent terminating this Agreement.

    XVI. GENERAL PROVISIONS
    Any amendments must be in writing and signed by both parties. This Agreement shall be construed under the laws of the State of Texas. This Agreement shall not be assignable by either party. Neither party may delegate its duties under this Agreement without the prior written consent of the other party. The confidentiality provisions of this Agreement shall remain in full force and effect at all times in accordance with the term of this Agreement. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the remaining portions of this Agreement shall remain in full force and effect and construed so as to best effectuate the original intent and purpose of this Agreement.

     

     

  • This is not a term contract, this is a fee agreement to authorize Mainstay Leverage LLC to perform work. This entire Agreement shall be executed by the registering agent as acceptance of the terms. The Agreement, including, but not limited to, the Preferred Level of Service, Best Practices, and Non-disclosure/Non-solicitation Provisions, and Terms of Service is confidential, and shall not be disclosed to any individual who is not a party to the Agreement.

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