Castro Street Fair 2022 Exhibitor Application Form

CASTRO STREET FAIR

Sunday, October 2, 2022

EXHIBITOR APPLICATION

APPLICATION DEADLINES:

September 2, 2022 for Food & Beverage Booths

September 16, 2022 for Exhibitor Spaces (no food or beverage)

This application and the fees paid are for SPACE ONLY; you must provide your own booth structure and everything else necessary to conduct business. See Operator Instructions and Exhibitor Agreement sections below for more information.
Contact Person for this Exhibitor Space *

First Name Last Name
Organization, Group or Business Name *
As it will appear in our exhibitor directory.
E-mail *
All information regarding this application, including day of show instructions, will be sent to this email address.
Phone Number *
Day of Show Phone Number
Please provide the best number to reach you on the day of the Fair, if different from the phone number provided above.
Address *

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code Country
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EXHIBITOR AND OPERATOR INSTRUCTIONS

DATE, TIME AND LOCATION: Sunday, October 2, 2022 from 11:00 AM to 6:00 PM.

EXHIBITOR SPACE SIZES: All booth spaces are 10' x 10', except food booths which are 10' wide x 20' deep.

EXHIBITOR PERMITS: Exhibitor permits will be emailed approximately 1 week prior to the day of the Fair. You will receive a map of the fair area including an entry/exit route. You must have a copy of your permit to enter the fairgrounds with your vehicle. If for some reason your application is not accepted, you will be notified by phone or mail.

SETUP: Vehicles will be allowed to enter the fair area between 6:00 AM and 8:30 AM, and must be removed from the fair area by 9:00 AM. Booth spaces must be claimed by 9:00 AM or your space may be reassigned to another applicant.

BREAKDOWN:

Market Street: (including all food and beverage booths): Booth must be completely disassembled and Operator's area completely cleaned of materials and debris no later than 6:30 PM. All food & beverage sales must cease by 5:00 PM.

Castro Street: Booth must be completely disassembled and Operator's area completely cleaned of materials and debris no later than 7:30 PM.

HOURS OF OPERATION:

Sales may begin when booth is set up.

Market Street: Sales must end at 5:00 PM, due to street closure requirements that stipulate that Market Street must be cleaned and re-opened to traffic by 8:00 PM. If you continue sales after closing time, your application will not be accepted in subsequent years.

Castro Street: Sales must end at 6:00 PM. If you continue sales after closing time, your application will not be accepted in subsequent years.

BOOTHS, TENTS, TABLES, CHAIRS, ETC: Operator must provide their own booth structures, tents, tables, chairs, water and/or electricity. Presentation must be contained within the operator’s exhibitor space and cannot extend beyond the borders of the operator’s booth. Operator may stand in front of booth, but must not interfere with operations of neighboring exhibitors.

CORNER SPACE: A corner space means two sides of your booth are open. A corner does not mean that your booth is located at a street intersection in the fair. Corner booth spaces are the same size as regular booth spaces.

GENERATORS: All generators must be pre-approved and will require a San Francisco Fire Department inspection fee. If approved, the generator must be contained within your exhibitor space and exhaust fumes or noise must not disturb neighboring exhibitors.

AMPLIFIED SOUND: No amplified sound, including bullhorns, will be permitted.

FOOD AND BEVERAGE EXHIBITOR REQUIREMENTS: Food and beverage applications must be complete and received by September 2. The SF Health and Fire Departments must approve all food and beverage applications. Health and Fire Department forms will be emailed to applicants and must be completed and returned to the Castro Street Fair no later than Friday, September 9. Food vendors must comply with San Francisco’s requirements regarding compostable and recyclable materials. No more than three [3] vendors will be allowed to sell the same item. Alcohol may not be sold. Food and Beverage spaces are 10' wide x 20' deep, which includes a 10' x 10' serving area and a 10' x 10' prep area.

REFUNDS: No refunds.
Acknowledgement of Exhibitor & Operator Instructions *

I have reviewed and agree to comply with the Exhibitor & Operator Instructions

EXHIBITOR AGREEMENT

Applicant/Operator (Operator) desires to operate a booth space at the Castro Street Fair to be held on 10/02/2022 in the vicinity of Castro Street and Market Street in San Francisco; and CSF, INC. desires to permit Operator to use such booth space, on the terms and conditions described in this agreement. In consideration of the promises made in this agreement, the parties agree that:

1)   CSF, INC. agrees that upon its acceptance of the completed application submitted by Operator, along with full payment for booth space rental, as set forth in that application, that it shall allocate a booth space location for use by Operator on above date according to the terms and conditions of this agreement.

2)   Operator agrees that Operator, or agents, employees or independent contractors of Operator ("agents"), shall conform with the requirements as set forth in the "Operator Instructions" attached hereto, which is incorporated by reference and made a part of this agreement.

3)   Operator agrees to indemnify, hold harmless, and defend CSF, INC from all liability from loss, damage, or injury to persons or property arising from the negligence or wrongful conduct of Operator or its agents.

4)   Jurisdiction: This agreement is entered into and shall be governed by the laws of the State of California, and any dispute shall be resolved in a court of law in San Francisco, California.

5)   This agreement may not be assigned by either party without the prior written consent of the other party.

6) Castro Street Fair requires that exhibitors maintain General Liability insurance with coverage not less than $1M per occurrence / $2M aggregate, naming the Castro Street Fair as additional insured. Certificates of insurance showing proof of coverage should be sent to the Certificate Holder: Castro Street Fair, PO Box 14405, San Francisco CA 94114.
Acknowledgement of Exhibitor Agreement *

I have read and agree to all the specified terms and conditions set forth in this application. I further release, indemnify and hold harmless, Castro Street Fair, Inc. (CSF) its clients and affiliated organizations or entities, directors, officers, agents or employees, or any of the above from any and all liabilities, demands, claims, damages or costs to property or persons as a result of my participation in the 2022 Castro Street Fair. I further release and indemnify CSF and all of its duly appointed representatives of all liability and responsibility for any injury, damage or loss sustained by exhibitors, guests or any other participants before, during or after the 2022 Castro Street Fair as a  result of the display of my work, equipment or materials. I understand that CSF reserves the right to remove anything that does not meet the standards set forth in this application. I understand that there are no refunds or rain checks. In consideration of acceptance of my application, I agree to accept all decisions  of CSF and agree to allow them use of photographs and video taken at the event for the purposes of promoting the events this year and in future years.

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