VORTEX XR LAB Booking Form

VORTEX XR LAB Facilities and Equipment Use Form

Updated January 2025
IMPORTANT NOTES!
- Submit at Least 14 Days Before Approval
- 1 Application for 1 Booking Date
- For multiple sessions, please book separately
  - this is to ensure there are no clashes in sessions
Student - Taylor's UniversityStudent - Taylor's CollegeLecturer - Taylor's UniversityLecturer - Taylor's CollegeNon-Academic Staff

Form Category

Type of applicant
Choose:-
- Facility Usage Form - for XR Adoption and Lab Facilities Usages
- Visitation / Event Form - for visitations or events
Purpose*

Basic Information

Let us know a bit about yourself
Name*

First NameLast Name
Student / Lecturer / Staff ID*
Email*
example@example.com
Phone Number*

Area CodePhone Number
Faculty / School / Department*
Select Your Approved XR Initiative (For Priority Booking)
Priority is given to bookings aligned with initiatives
School, Module, & Lecturer*
Module Code / Subject / Project
Lecturer Name*
Kindly attach module information (If applicable)

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MarketingCommunicationsDigital, Tech & ContentStrategy & InsightsLearning Innovation and DevelopmentCampus CentralImpact LabSchool MarketingStudent RecruitmentOther
School of Architecture, Building and DesignSchool of Computer ScienceThe Design SchoolSchool of EngineeringTaylor's Business SchoolSchool of Law & GovernanceSchool of MedicineSchool of PharmacySchool of BioSciencesSchool of Hospitality, Tourism and EventsSchool of Food Studies and GastronomySchool of Media and CommunicationSchool of EducationSchool of Liberal Arts & SciencesTaylor's Culinary InstituteVorteXR ClubOther
A - LevelAustralian MatriculationFoundation in ScienceFoundation in EngineeringFoundation in DesignFoundation in ComputingFoundation in BusinessFoundation in ArtsFoundation in Natural and Build EnvironmentsDiploma in AccountingDiploma in CommunicationDiploma in Early Childhood EducationDiploma in Information TechnologyDiploma in Interior DesignACCA Foundation in AccountancyACCA Taylor's CollegeMICPAOther
Degree of Post-Graduate*
Degree Program*
Post-Graduate Program*
College Program*
Semester*
Is this under any Subject or Module?*
If yes, please specify
Module Code (If applicable)*
Module Title (If applicable)*

Kindly share your previous experience with XR
Lab Facility Usage Information
Purpose of Usage*
Please write here the details of your utilization of the facility
Production / Usage Brief or any supporting document

Browse Files

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View our booked schedule here
Session Date and Time*
Duration of Visit / Event*
15 Min Visitation Date *
30 Min Visitation Date *
1 Hour Event Date*
2 Hour Event Date*
4 Hour Event Date*
All Day Event Date*
Facilities and Equipment to Utilize*
prevnext( X )
VR Usage INSIDE Vortex
To be conducted in Vortex XR Lab. VR Headsets available - Meta Quest 3, Pico 4, HTC Vive Pro

$ Free Num of VR HeadsetApplication



VR Usage OUTSIDE Vortex
To be conducted in Lecturer Theatres, Classrooms, etc. VR Headsets available - Meta Quest 3, Pico 4

$ Free Num of VR HeadsetApplication



XR Stage for XR Production
Our XR Production Setup - Zero Density Reality Engine, Korad Anyset Virtual Production

$ Free TypeStudent Num



HoloLens Usage
For HoloLens 2 utilization

$ Free QuantityLocation



3D Scanner
For use of our 3D scanner - Matterport Pro 2

$ Free



High Res 360 Capture / Recording
Insta 360 Pro 2

$ Free



Simple 360 Capture / Recording 2
Insta 360 One X2

$ Free Quantity
Other Notes
Application Utilized (If Applicable)
Emergency Contact Person Name*

First NameLast Name
Emergency Contact Phone Number*

Area CodePhone Number
Number of Pax/Visitors*
How many people are coming?

Terms and Conditions of Facility and Equipment Use
The purpose of this form is to formalize our understanding regarding your intention to utilize certain spaces at VORTEX XR LAB and to set forth our mutual understandings regarding the care, custody and disposition of space and equipment usage. The Client identified above certifies and warrants that it has free and clear title to such facility and that it intends to allow usage of selected Facility and Equipment for the allocated Time Period, within the proximity of VORTEX XR LAB. The Facilities and Equipment that is covered by this Agreement ("VORTEX XR LAB Facilities and Equipment Use Form) shall be identified as The Premise.
The Client will utilize the facilities and equipment at VORTEX XR LAB on the terms and conditions of this agreement. The facilities and equipment usage period shall be from what was written in the previous section. The usage period may be extended or terminated with the written mutual consent of both parties. No variation or amendment of this agreement will be effective unless it is made in writing and signed by both parties.
The Client may utilize the facility and equipment of VORTEX XR Lab as stated in the above segment, ONLY with the supervision of a personnel of VORTEX XR Lab at all times of usage.
The Client may NOT adjust or change the facility or equipment settings or setup without acknowledgement and agreement of a personnel of VORTEX XR Lab on site.
The Client may bring their own equipment for additional or self recording or any other purposes related to use of facility and equipment purposes. VORTEX XR Lab personnel will not be held responsible for any external equipment usage within VORTEX XR Lab.
Payment

The facility and equipment are being utilized free of charge for academic purposes.
Responsible for Loss or Damage

The Client is responsible for any loss or damage to the Equipment during the time of utilization of the facility and equipment if The Client physically handles the equipment or utilizes the equipment without supervision of a VORTEX XR Lab personnel.
Termination

Either Party may terminate this Agreement at any time by giving 1 day's written notice to the other Party. In Addition, VORTEX XR LAB may terminate this Agreement immediately in the event of the The Client's failure to comply with any of the terms and conditions of this Agreement.
Assignment

This Agreement is personal and The Client shall not assign this Agreement or any privileges granted hereunder without the prior written consent of VORTEX XR LAB.

Important Booking Information

By submitting this form, you confirm your understanding that:
- All facility bookings require review and approval by the Vortex XR Lab team to ensure the availability of facilities, equipment, and staff.
- Bookings aligned with approved XR initiatives may receive priority.
We strive to accommodate all requests but recommend submitting bookings well in advance to increase chances of approval.
Do you agree to the Terms and Conditions above?*
Borrower Signature*

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VORTEX XR LAB Facilities and Equipment Use Form

IMPORTANT NOTES!

Form Category

Basic Information

Lab Facility Usage Information

View our booked schedule here

Terms and Conditions of Facility and Equipment Use

Payment

Responsible for Loss or Damage

Termination

Assignment

Important Booking Information

By submitting this form, you confirm your understanding that:

All facility bookings require review and approval by the Vortex XR Lab team to ensure the availability of facilities, equipment, and staff.

Bookings aligned with approved XR initiatives may receive priority.

We strive to accommodate all requests but recommend submitting bookings well in advance to increase chances of approval.