Health Fair Application

MISSION

At G. A. Carmichael Family Health Center, our Community Outreach Department's mission is driven by a commitment to Operational Excellence—a principle that guides us in bridging gaps in healthcare, empowering individuals through awareness and education, and building healthier futures by bringing essential medical services directly to the communities we serve.

PARTICIPATION REQUEST POLICY

Purpose

The purpose of this policy is to outline the guidelines and procedures for requesting participation from G. A. Carmichael Family Health Center (GACFHC) in community events, including health fairs, outreach initiatives, and related engagements.

Commitment to Community

GACFHC is committed to supporting community initiatives that align with our mission to promote health and wellness. While we strive to accommodate as many requests as possible, please note that due to the high volume of invitations received, we may not be able to attend every event.

Submission Requirements

All event participation requests must be submitted at least two (2) weeks prior to the scheduled event date.
Upon receipt of the request, an acknowledgment will be sent to the applicant.
Please allow up to three (3) business days for review and approval.

Event Attendance Guidelines

Once an event has been confirmed, GACFHC will guarantee participation for a maximum duration of three (3) to four (4) hours within the timeframe specified by the event host.
GACFHC will provide services requested, appropriate educational materials, marketing collateral, and staffing as applicable.

Rescheduling and Cancellation Policy

In the case of extreme weather conditions or any other unforeseen circumstances, the event host must either
Provide an appropriate indoor venue to ensure the safety and comfort of our staff and attendees, or
Reschedule the event to a later date, subject to GACFHC availability.
The event host is required to notify GACFHC of any cancellations or rescheduling at least 24 hours in advance.
Failure to provide a timely notice may impact future participation opportunities.

Agreement to Terms

Submission of the event participation request constitutes acknowledgment and acceptance of the terms outlined in this policy. By submitting a request, the applicant agrees to abide by all guidelines set forth by G. A. Carmichael Family Health Center.

If you agree to the terms and policies outlined above, please proceed by completing the form below.

YES

EVENT INFORMATION

Please specify the name of your organization.*

Please provide the name of the event.*

Please indicate whether the event will take place indoors or outdoors.*

Will the event organizers be providing chairs, tables, and tents?*

Could you please describe the nature and purpose of your event?*

Do you intend to market this event? If so, please specify whether you plan to use our name and logo. Please note that prior authorization is required!*

Please select the date of your event.*

Date

Please select the start time of your event.*

Hour Minutes

AM/PM Option

Please select the end time of your event.*

Hour Minutes

AM/PM Option

Please provide the name of the location or venue.*

Please provide the physical address of the event.*

Street Address

CityState / Province

Postal / Zip Code

Please provide the number of people expected to attend the event.*

Event Contact Information*

First NameLast Name

Phone Number*

Please enter a valid phone number.Format: (000) 000-0000.

Email*

example@example.com

How did you hear about us?*

At G.A. Carmichael, we are Genuine Always, committed to exceeding expectations through operational excellence.

Thank you for your submission!

HEALTH FAIR APPLICATION