Hodag Heritage Festival Vendor Form:

Saturday May 20, 2023

Vendors open from 9 am to 6 pm (Food till 7pm or Later)

Pioneer Park, Rhinelander, WI

Presented by the Rhinelander Area Chamber of Commerce,
the Pioneer Park Historical Complex, and The Hodag Store

 

Vendor Booth
Single: 10' x 10 $40
Double: 10' x 20' $55
Triple: 10' x 30' $70

Food Vendor
Single: 10' x 10 $100
Double: 10' x 20' $200

• The Chamber reserves the right to make booth location adjustments as deemed necessary for the successful operation of the event.
• Booth spaces may not be transferred, sold or sublet.
• No electricity or security is provided.
• All sales activities and displays must be confined to exhibitor booth space.
• All participants are responsible for making sure their exhibition area is clean of waste during and after the show.
• Exhibitors shall furnish their own tables, chairs and tent canopies.
• All participants will refrain from the operation of any machine, or to project sound at a level, which might be objectionable or interfere with the overall success and enjoyment of the event.
• All participants will provide any safety guards, shields, or precautions to prevent possible injury to event attendees, residents and visitors (includes tent weights We strongly recommend food vendors have a working fire extinguisher in the booth.
• All participants agree not to distribute any dangerous or harmful articles of any kind.
• No refunds will be issued. Event held rain or shine.

 

 

• Early Set Up is Prohibited
• ALL PARTICIPANTS MUST CHECK IN at the Chamber booth BEFORE setting up.
• Exhibitors may park on the grass near their booth for unloading.
• Vehicles must be moved to designated area immediately after unloading.
• Vehicles must be parked no later than 11:30 a.m. in designated parking areas/
• Certain areas will be barricaded for concession & safety purposes.
• Please Be Cooperative and Respectful of Fellow Exhibitors

 

Non-Food Vendor Tear Down 6 pm
Food Vendor Tear Down 7 pm or Later

• No tables or materials may be removed before 6:00 p.m.
• Exhibitors may park near their booth for loading AFTER 6:00 p.m.
• Vehicles must be moved immediately after loading or they will be towed at the owner's expense.

 

The Chamber reserves the right to question, deny and remove any exhibitor and/or products that do not comply with the rules and integrity of the event.

Failure to comply with the rules may result in
expulsion from the show without refund.

• Exhibitor booths must contain only items in the categories of Hodags, cryptid culture, Rhinelander, or Northwoods of Wisconsin.
• Comply with all State, County and City ordinances which govern the operation of public events.

 

• Exhibitor Application Acceptance Exhibitors must send pictures of the products to be sold, to the Chamber with their application in order for the Hodag Heritage Committee and Chamber staff to deem products acceptable. Food Vendors must provide a complete list of items to be sold.
• If Exhibitors participated in a previous show, photos are not required.

 

BOOTH SPACES WILL BE ASSIGNED WHEN YOU CHECK IN WITH THE CHAMBER UPON ARRIVAL.

FULL PAYMENT MUST BE INCLUDED TO RESERVE BOOTH SPACE. NO EXCEPTIONS. 

By signing this application, I assume all responsibility for my exhibit and hereby release the Rhinelander Area Chamber of Commerce, Chamber employees and volunteers, the event sponsor and its employees and volunteers, the City of Rhinelander and Oneida County from claims of loss or damage of any kind.  I have read the terms of the Hodag Heritage Festival and I understand and agree to comply with the requirements and rules. 

By signing this application, I hereby release and agree to hold harmless the Rhinelander Area Chamber of Commerce, Chamber employees and volunteers, the event sponsor and its employees and volunteers, the City of Rhinelander and Oneida County from any damage to my property or any personal injury which I or my employees/helpers may sustain while participating at the Hodag Heritage Festival.  Further, I agree to abide by the rules for participation as listed in this agreement.  I understand that failure to follow the policies and guidelines may result in expulsion from the Hodag Heritage Festival and face any legal action that may result from the Exhibitor’s actions.  I agree to be responsible for all applicable local, state and federal taxes.  I understand that the Chamber and related organizations do not carry insurance to cover personal property, and that all exhibit materials and products related to the Hodag Heritage Festival are stored and displayed at the my own risk.  The Rhinelander Area Chamber of Commerce suggests all Exhibitors maintain their own insurance.  The Chamber will not be responsible for the safety of property from theft, damage from fire, water, storm or any other causes. Participants are advised to carry insurance for loss and public liability.  Participants are charged with knowledge of all applicable laws, ordinances and regulations. The Chamber reserves the right to restrict exhibits because of noise, method of operation, materials, or for any reason that becomes objectionable. The Chamber also reserves the right to prohibit or evict participants who may detract from the general character of the Hodag Heritage Festival as a whole. The Chamber will not provide any refunds. In the event of flood, fire, strike, riot, civil commotion, and act of God, other uncontrollable circumstance, the Chamber may decide to cancel the event. Otherwise, the festival will be held rain or shine on Saturday, May 20, 2023. THERE IS NO RAIN DATE.

 

715-365-7464                      www.RhinelanderChamber.com/Hodag-Heritage