Parent Request for Program Credits Use

This form to be completed for requests to use Program Credits for extended troop/group travel, service unit events, partner events, or when a registrar asks for a Program Credits virtual card form to be submitted.

Form should be submitted at least 30 days prior to when payment is needed. Submitting this form does not guarantee registration for event. Contact event registrar separately for registration confirmation.

1. Service unit or volunteer organized events/camps - Submit Program Credits virtual card information directly to registrar.

OR

2. Partner Events not sponsored by Girl Scouts of Western Washington.

• Due to IRS regulations, payments may only be made directly to vendors – caregivers cannot be reimbursed.

OR

3. Extended troop travel. Requirements for extended troop/group travel:

• Approved Intent for Extended Travel Application and/or Travel Application for Extended Trips or Travel Application for Destination Trips on file with Girl Scouts of Western Washington.

• Due to IRS regulations, payments may only be made directly to vendors – caregivers cannot be reimbursed. For troop travel, troops may request for Program Credits to be deposited into the troop bank account.

• Covered costs include: Commercial or public modes of transportation, Lodging, Program fees, such as GSUSA events, World Centers, GSWW or other Girl Scout council events and travel packages.

•Attach copies of any invoices, bills, confirmations, etc. from the commercial or public modes of transportation, lodging or program provider to this request form. These must include the cost per person or a breakdown of the costs therein.Please note that if not all required paperwork is received with the request form, it may delay payment to vendor.

**ATTENTION**
EF Educational Tour Payments: If payment is going directly to EF Educational Tours, please include your EF Educational Tours Number so payment can be applied directly to your account. Ex: EF Educational Tours-12345678.

Please note it can take a full 30 days for payment to be processed by GSWW to EF Tours, and it can take an additional 4-6 weeks for EF Tours to allocate that payment to your account. If payment is due quickly, please reach out to ProgramCredits@girlscoutsww.org prior to submitting the below form.

WorldStrides/Explorica Payments: If payment is going directly to WorldStrides/Explorica, please include your Tour Center ID code so payment can be applied directly to your tour. Ex: Worldstrides/Explorica- Smith-12345

4. For other uses or questions, please contact Customer Care at CustomerCare@GirlScoutsWW.org.

Group/Troop Number*

Name of Event/Destination*

Girl Scout Name*

Youth First NameYouth Last Name

Girl Scout Date of Birth*

MonthDayYear

Send Payment To*

**ATTENTION**For EF Educational Tours or WorldStrides/Explorica payments, please see information in section 3 above for required information.

Contact Name*

Please include travel contact information should we need to reach them with any payment related questions. If using EF Education Tours or WorldStrides/Explorica, this will be your tour coordinator.

Contact Email*

example@example.com, please include email of travel contact.

Address (for mailing checks)

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Caregiver Name*

First NameLast Name

Caregiver Email*

Phone Number*

Area CodePhone Number

Event Flyer, Invoices, and other documentation*

Do not need to include your travel applicaiton as GSWW is required to have that on file. We will verify this infromation internally. Please only submit documentation mentioned above.

Event Link or other additional documentation

Prior to entering Program Credits virtual Crowded card information below, please ensure:

- Card number begins with a 4

- Amount of available Program Credits is greater than or equal to amount requested

Program Credits Card Information*

USDDescription

Payment Method
Credit

Credit Card
First Name	Last Name
Credit Card Number	Security Code
Expiration Month	Expiration Year
Billing Address
Street Address
Street Address Line 2
City	State / Province
Postal / Zip Code	Country

File Upload

Caregiver Request for Program Credits Use