This form to be completed for requests to use Program Credits for extended troop/group travel, service unit events, partner events, or when a registrar asks for a Program Credits virtual card form to be submitted.
Form should be submitted at least 30 days prior to when payment is needed. Submitting this form does not guarantee registration for event. Contact event registrar separately for registration confirmation.
1. Service unit or volunteer organized events/camps - Submit Program Credits virtual card information directly to registrar.
OR
2. Partner Events not sponsored by Girl Scouts of Western Washington.
• Due to IRS regulations, payments may only be made directly to vendors – caregivers cannot be reimbursed.
OR
3. Extended troop travel. Requirements for extended troop/group travel:
• Approved Intent for Extended Travel Application and/or Travel Application for Extended Trips or Travel Application for Destination Trips on file with Girl Scouts of Western Washington.
• Due to IRS regulations, payments may only be made directly to vendors – caregivers cannot be reimbursed. For troop travel, troops may request for Program Credits to be deposited into the troop bank account.
• Covered costs include: Commercial or public modes of transportation, Lodging, Program fees, such as GSUSA events, World Centers, GSWW or other Girl Scout council events and travel packages.
•Attach copies of any invoices, bills, confirmations, etc. from the commercial or public modes of transportation, lodging or program provider to this request form. These must include the cost per person or a breakdown of the costs therein.Please note that if not all required paperwork is received with the request form, it may delay payment to vendor.
4. For other uses or questions, please contact Customer Care at CustomerCare@GirlScoutsWW.org.