2022 Craft Vending Application

Thanks for your interest in vending at the Hangtown Music Festival. Please review the following information carefully, and fill out the application below.

PLEASE NOTE THESE IMPORTANT DATES IN YOUR CALENDAR:

• Monday, August 29th, 2022:  Application deadline. Late Applications will not be accepted.
• Monday, September 5th, 2022:  Application status sent via email
• Monday, Sept 22nd, 2022:  Payment deadline (or the vendor space will be forfeited).

NEW THIS YEAR:

• No camping in or behind booth spaces
• Booth fees include parking in the campground for (1) Regular sized vehicle (no RV).  RV Parking must be purchased separately.  

 

Booth size: Three booth sizes are available based on your retail space footprint. 

Fee structure is as follows:

Size	Fee	Tickets
10 x 10	$775	(2) 4-day passes (1) vehicle parking pass (under 20')
10w x 20d	$875	(2) 4-day passes (1) On-site vehicle parking pass (under 20')
20x20	$1750	(4) 4-day passes (2) On-site vehicle parking passes (under 20')
Premium corner add on	$200

Passes:  One additional 4-day worker pass is available per booth for $250. Children 5 - 12 must purchase kids tickets ($55 for four day pass) through our ticketing site. Ages 4 & under are free.

Camping: There is NO CAMPING anywhere on the “Innergrounds” of the festival.  This includes anywhere Craft Vending booths are located.  Camping for vendors will be in a designated area of the campground.

Parking: (1) On-site Parking Pass for a vehicle not to exceed 20' in length is included with each single sized booth. RV Passes must be purchased separately.  If you have a box truck or vehicle that will be left vacant for the duration of the weekend, you may park it in a designated area (near the race track) on the other side of the fairgrounds after load in at no extra cost.  Please let us know in advance about this option.

No re-entry. Once vehicles are in the festival grounds, they must stay parked for the entire weekend.

Electricity: *Limited* electricity is included; we ask that electrical usage be limited to only what is required to operate your booth. All cords mut be grounded 3-prong plugs. Maximum Electricity allowance per vendor is 120v, 20amps. We recommend bringing 100’ of outdoor electrical extension cord. 

Liability Insurance: All accepted vendors will be required to carry liability insurance.Your COI must include this language under “Description of Operations”:  

“That the State of California, the California Fair Services Authority, the District Agricultural Association, County Fair, Nevada County, Hangtown Festival LLC, Citrus Fruit Fair, or California Exposition and State Fair or Entities (public or non-profit) operating California designated agricultural fairs, their directors, officers, agents, servants, and employees are made additional insured, but only insofar as the operations under this contract are concerned.”

Prohibited items for sale:  tobacco, cannabis products, or illicit substances of any kind, or audio recordings is strictly prohibited.

Easy Ups and Shade Structures: All Tents must be Registered Flame Resistant Product. Tents will be checked by Fire Marshal before start of event. 

Email Eric Swartz at HangtownVendors@gmail.com with any other questions or concerns.

 

Submission of this application signifies your understanding and acceptance of, and agreement to abide by the Rules & Regulations of Hangtown Music Festival if invited to participate. We reserve the right to accept or reject any exhibitor at any time. By submitting this form, I agree that I have read, understand, and will abide by all guidelines. I agree not to hold Hangtown Music Festival responsible or liable for accidents, loss, theft, or claims resulting from my participation.

COVID-19 ACKNOWLEDGEMENT AND LIABILITY WAIVER

As a precondition to your admission onto the premises of Hangtown Festival LLC (“Company”) for the Hangtown Music Festival (the “Event”), you and Company agree to the following:

You understand that Company has endeavored to comply with applicable governmental and public health guidance to create a safe environment for staff, performers, attendees, and other visitors to the Event.  You understand that COVID-19 is a highly contagious disease transmitted through human contact and respiratory droplets (including through the air and via common surfaces), that it is possible that you may contract COVID-19 while at the Event, and that contracting COVID-19 could lead to sickness or death.

You assume all risk in connection with your admission to the Event.  In consideration for Company allowing you admission onto the premises for the Event, on behalf of you and all of your heirs, executors, administrators, and assigns, you hereby waive and release any and all claims that you could bring against Company, any of its affiliates, or any of Company’s or its affiliates’ respective owners, shareholders, partners, members, executives, officers, directors, employees, or other personnel (collectively, the “Company Parties”) in any arbitration or court proceeding, including any cases arising from the Company Parties’ own negligence, except as prohibited by law.  You promise not to sue any of the Company Parties in any court or arbitration based on any claim released or waived hereunder, either individually or as part of any group or class, and further promise not to authorize any other individual or non-governmental entity to pursue claims on your behalf.

You represent and warrant that (a) you fully understand the terms, conditions, and significance of this COVID-19 Acknowledgement and Liability Waiver and its binding effect; (b) you understand that you are waiving legal rights and remedies, including but not limited to any negligence or “tort” claims you otherwise could pursue; (c) you are competent to manage your affairs and enter into this COVID-19 Acknowledgement and Liability Waiver; (d) you are entering into this COVID-19 Acknowledgement and Liability Waiver knowingly, voluntarily, and without any pressure by any of the Company Parties; and (e) you have not assigned any of the claims waived hereunder to any other person or entity.

 Application is not a guarantee of acceptance. There is a high demand for all vendor spots and we make our selections carefully based on perceived quality, style and type of products, as well as appropriate fit with overall vibe of the festival.