Employee Action Form

Personnel Action Form (PAF)
Please select the appropriate personnel action item*

Request ApprovalHireChangeExit
REQUEST APPROVAL

Use this option to request approval to add a position, or fill a vacant position.
- New Faculty positions
- Adding staff positions
- Requesting permission to refill vacant staff position
HIRE

Use this option to initiate employment offer process for external/new candidates. This will capture relevant information for offer letter and onboarding set up.
- Faculty or staff hires
- Rehires
- Vacant adjunct positions
- Vacant Graduate Assistant positions
CHANGE

Use this option to officially request change for a current employee (ex. Promotion, change in title, special pay, etc).
- Transfer to another department
- Title change
- Position change
- Teaching assignment for a current staff member
- Compensation change, special pay, or honorarium
EXIT

Use this option to notify HR and administrative offices of an exiting employee.
- Resignation
- Retirement

Approval Request
Your Name

First NameLast Name
Your Email
example@example.com
Job title
Department employee will report to
Supervisor name
Supervisor email
example@example.com
Action

New, un-budgeted positionRehire of vacant position
Anticipated start date

MonthDayYear
Date
Vacant position last held by
Position classification
- Administrative Staff/Exempt employees are salary positions.
- Saff/Non-Exempt employees are paid an hourly rate.
Employment status
Benefit eligible

YesNo
Benefit eligible*

Yes
Recommended annual salary for position
Current budget available
List budget/General ledger number(s) that will be used to fund position*

0/0
Requesting new/additional benefit plan for positionCell phone reimbursement will be required
CUPA-HR job title and number
Please provided if you have matched against CUPA-HR
Please identify requested office and moving plans
Estimated costs for furniture/equipment
Estimated costs for furniture/equipment
Additional information supporting request
Upload job description / supporting documents*

Cancelof

Employee Exit Information
This form must be completed by supervisors and managers to provide details related to an employee exit. There are many employee access rights that must be deactivated in order to protect the business of the University. Completing this form alerts our administrative offices that manage these access rights and University-owned equipment. Please provide the following information so that instructions pertaining to the termination of employment may be passed along to affected offices.
Supervisor name*

First NameLast Name
Supervisor email*
example@example.com
Phone Contact*
Department*
Employee exiting*

First NameLast Name
Type of exit*
Last day of employment*

MonthDayYear
The date this is filled in on this form will reflect as the employee's last day of employment. If this date changes, please contact Human Resources directly.
Is employee a graduate assistant or student that will be continuing coursework at Greenville University?*

YesNo
Is position being eliminated?

YesNo
If employee has submitted a letter of resignation, please attach and forward to Human Resources

Letter of resignation
Cancelof
Will employee be under consideration for official emeritus status?

YesNo

Phone
Exiting employee's phone extension*
Please type N/A if no extension was assigned
Phone handling
How do you want to handle calls to exiting employee's extension?

Technology Accounts
IMPORTANT NOTES TO SUPERVISOR:
- Accounts will be disabled at end of business hours of last day of employment, as indicated above. The employee will lose access to email and network at this time. For special circumstances where access to accounts or buildings will be different from the last day of employment, please indicate in the "Other Concerns or Needs" field below to be reviewed by HR and IT.
- Auto-responder provided below will be set on the exiting employee's email account.
- Account will be terminated and removed permanently after 30 days.
- The employee's email account can be shared to supervisor or manager indicated below.
Employee email*
example@example.com
Message for email auto-responder*
Network shared drive employee's personal network storage should be saved to
Who should have access to the email account?
Computers and equipment should be turned in to HR on the last day before the employee leaves campus.
SOCIAL MEDIA ACCOUNTS

If your office manages official Greenville University social media accounts, you will want to ensure access is removed, or passwords are changed to accounts to protect content and prevent unauthorized access

BUILDING AND OFFICE KEYS

All building and office keys should be routed to HR so that inventory and assignments can be properly updated by Facilities.
Other concerns or needs
Any special notes or circumstances concerning accounts or access, please note here.

Finalize Submission
Please click on the SUBMIT button below to finalize the information provided on this personnel action form. Your submission will alert HR for next steps and send appropriate information to administrative offices.

If you have any questions about the process, please contact hr@greenville.edu. Thank you!
Should be Empty:

Personnel Action Form (PAF)