8H200 Travel Request & Approval Form

Date

Traveler Name *

First Name Last Name

Traveler Email *

example@example.com

Traveler Type: *

Faculty Staff RA/TA Student Fellowship

Supervisor's Name *

Supervisor's Email *

example@example.com

Supervisor will receive an email to electronically approve travel.

CME TRAVEL EMAIL

example@example.com

Account Number *

Travel Destination: *

Start Date *

Date

Return Date *

Date

Purpose of Travel *

provide business purpose of trip, conference name/workshop and how it benefits YOUR work/research in the department:

Are you a speaker at a conference or presenting a paper/poster? *

Yes No

Title or paper/poster:

Will a university PROCARD be used for this travel? *

Yes No

Will you have any personal travel during the trip? *

Yes No

If personal travel is included: The ProCard may not be used for airfare and a valid cost comparison from Concur must be obtained for what the airfare would cost if traveler were flying only on official UK business. The cost comparison must be completed and printed on the same day the airline ticket is purchased.

Will you miss any classes during the travel?

Yes No

Name of contact person (faculty or grad student) who will be covering your classes during your absence.

First Name Last Name

If using any departmental resources (as opposed to grant or contract funds) for this travel, please document the justification and any prior correspondence with the Chair. Unless you specifically request departmental resources and get approval inadvance, you must have grant or other funds that will cover your expenses.

UK Travel Reimbursement policy can be found at: http://www.uky.edu/EVPFA/Controller/files/BPM/E-5-l.pdf

To ensure coverage under UK's International Insurance plan, all university travel outside the United States, and all university travel to U.S. territories (i.e. American Samoa, Guam, Northern Mariana Islands, Puerto Rico, and U.S.
Virgin Islands), should be registered here. https://ihss.uky.edu

Airfare Expenses? *

Yes No

Airfare

	Vendor	Estimate	Payment Method
Airfare
Booking Fee
Pre-Approved Comfort
Internet
Baggage

Total Airfare

Ground Transportation Expenses? *

Yes No

Ground Transportation Breakdown

	Vendor	Estimate	Payment Method
Taxi/Uber/Lyft/Transit
Car Rental
Parking
Mileage

Total Ground Transportation

Meal Expense? *

Yes No

Meals

	Vendor	Estimate	Payment Method
Per Diem
Other
Other
Other

Total Meals

Miscellaneous Expenses? *

Yes No

Miscellaneous Expenses Estimate

	Description	Vendor	Estimate	Payment Method
Misc1
Misc2
Misc3
Misc4

Total Miscellaneous Expenses

Total Estimated