WEDDING HARP SERVICES, Susan Haas, Austin Harpist

WEDDING Harp Services

Susan Haas, Austin Harpist, www.soloharp.com
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This is a Fillable doc. Please click SUBMIT after completing. Please read in FULL, including the large box at the end, before signing. If this is simply an inquiry for a quote, fill in as much information as needed for now. You will still click SUBMIT. Notify me by email at susanhaasharp@gmail.com or TEXT/Call Susan at 512-766-4166 with any technical concerns or questions. When you CLICK Submit you'll receive a THANK YOU message confirming its receipt as well as an email copy of your document.
CLIENT INFORMATION
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EVENT INFORMATION
What type of event is this? (check all that apply to this booking):
Date of the Event

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Time of the Event as it will appear on the invitation
For the following questions if the content doesn't apply to your event you can skip or mark it N/A:
Base ceremony rate for Weddings in 2026 is $800, regardless of time. Included is 30 minutes of Prelude Music prior to the ceremony start time as guests are seated. I include 5-10 minutes of music after the ceremony as guests leave the ceremony site. I also arrive early on-site to set up, but do not charge for my set up or break down time. How long do you expect your ceremony to be-- from the aisle walk ins of your wedding party to the grand exit from the ceremony site? A guess is fine. Foreign language translation, or online streaming of the event may double the timeframe so please advise.
Do you want to add on music after the ceremony (Cocktail Hour? Reception?) Provided it will be at the same property, the music is $200 per hour, for the first hour, and $150 for subsequent hours. These add ons, after the ceremony, can be pro-rated to the half hour. Please add the duration of time for "after music" :
If this request is for a Reception ONLY - an Engagement Dinner or Rehearsal Dinner (not including the ceremony), please fill in the amount of time you expect to need music. There is a flat rate for the first two hours of music $750 if the event is held on a weekend (Fri, Sat, Sun). This can include a cocktail hour plus dinner-- whatever amount you need.
Please add the name of the venue by name and full address, including a website and name/cell of the best venue contact, if available:
When involving my live harp music, will this be held OUTDOORS/INDOORS or BOTH?
If playing for both the ceremony and the reception, are they located at the same venue? (If NO, please tell me more in the "anything else I should know" box below)
In general, what type/genre/style of music do you desire for your wedding or reception? If you have the titles of requests, please name them here. Add in the artist/band that made the song popular, if clarity is needed:
Name of the Officiant

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Name of your Planner, if applicable

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Expected Number of Guests
Are you interested in learning more about the HARP and FLUTE DUO for your event? If so, which part or parts? (Ceremony, Cocktail Hour and/or the Reception)
Your Answer: be as specific as possible. I'll be in touch with availability and a quote
Do you want to know more about me playing my harp with backing track accompaniment? This is a one hour set of a popular, top 40 type playlist with a 3 piece band sound where my harp becomes the vocal line. (This is best suited for an upbeat Cocktail Hour. The rate is $250, rather than the usual $200 due to techy stuff)
Is amplification of the harp desired? I have a built in microphone and provide a sound system free of charge with every booking. I do not need a power outlet. I highly recommend this for an outdoor event, but it helps in any venue for the sound to carry well.
Is there anything else I should know about your plans? If there is a difficult or long entrance to the spot where the harp will be located please tell me more here. (a steep hill or gravel walkway, a set of stairs or steps either up or down to the ceremony site, a rocky uneven surface, etc)
Who was I referred by? (so I can thank them!)
FINANCIAL INFORMATION

This is a fill in the blank format based on our rate agreement. Please read the important details below before signing. A 50% retainer holds the date/time for you with the signed contract. The retainer is refundable up to 120 days prior to the event date, MINUS a $50 processing fee. The remainder is due a month prior to your wedding date. A Late Fee of $25 is due if the balance is not paid on time and possible revocation of our contract if unpaid prior to the wedding date.
We are choosing (X on one or both and fill in the rate):
CEREMONY MUSIC $     and/or RECEPTION MUSIC $  Type a label + TRAVEL FEE $  Type a label   = TOTAL amount contracted: $ blanks .
START TIME and END TIME FOR THE LIVE MUSIC: Type a label

50% RETAINER: $blank
The balance of  $ Type a label   is due 1 MONTH prior to the event date.
FURTHER IMPORTANT DETAILS

Communication in advance is key! In order for us to provide you with an optimal performance, please note the following:

WEATHER CONCERNS of Precipitation, Heat/Cold and Wind:

**The harp must be placed on a stable, secure, flat surface. It is the client’s responsibility to ensure that such a place exists in your chosen venue. If there is a sprinkler system, the client must ensure that the venue does not water immediately before set up time for the harp. The harpist may choose to provide a 4’x5’ surface to provide for these conditions if there is any question as to suitable dryness or security for the base of the harp.

**The harp cannot be placed in direct sunlight on a day above 85 degrees. You will need to arrange shade with your venue if none naturally exists. A large Patio Umbrella or canopy often works well. If nothing exists on site and you arrange in advance, we can provide a 10’ x10’ white canopy for $100 (the set up and breakdown time is extra) Likewise, the harp cannot be played outdoors in temperatures below 55 degrees.

**The harp cannot be outdoors in heat conditions above 95 degrees, even in the shade. For all outdoor weddings between June 1st through September 15th we will need a consultation prior to booking to discuss your venue location, the shade available and your indoor "Plan B" options in case of extreme heat on your wedding day.

**The harp cannot be exposed to rain, mist or extreme weather conditions such as high winds. For rain or mist, the canopy mentioned above will be used for a charge of $100, except in the case of high winds where a canopy can be blown away. The harp cannot be exposed to temperatures below 55 degrees or extreme heat, above 95 degrees, in which case playing may be impossible.

DIFFICULT LOADING or ENTRY ZONES:

**Please advise me in advance if your venue has stairs, steps, gravel paths, rocky walkways or steep walkways to gain access to your ceremony or party site. Spiral staircase? Do tell! This includes advance notice if your event is on a boat that may require a "jump" to load. Most commercial venues have disability access and wheelchair ramp accommodations. If someone in a wheelchair can get to your ceremony or party site, then I can wheel my harp in on my hand truck. If not? Please discuss this with me ahead of time.

** In some cases a smaller harp may be appropriate for your venue, be it difficult access, like a spiral staircase or a chairlift, or on a boat, for example. The repertoire is limited on a smaller harp but you can still have lovely music at your event. If you have any concerns about access, please discuss this option with me.

OVERTIME:

**The Start time and the End time are noted at the time of our booking. If you have questions about how to figure this time frame, let me know. The End time must also be the time that I am able to fully exit with my harp and sound gear and also have access to the my loading/unloading zone in order to leave the venue. If your event runs over time, including me not being able to exit, you will receive an invoice and be responsible for $100 per 30 minutes of overtime.

Examples: 1) if your ceremony ends and I am packed up but unable to exit the site because your wedding party is taking photos in a place that impedes my exit via the wheelchair ramp, this is considered overtime. 2) if your ceremony start runs 1 hour late, I will continue playing prelude music for your gathered guests, but will charge $200 for this as overtime. 3) if I am booked to begin playing at 5:30 pm for your cocktail hour and reception, but I must be set up 2 hours prior due to your ceremony being held in the exact same site, this is not overtime. It is an important consideration and does involve my time. We need to discuss this in advance, but it will not be charged at an overtime rate as we can all plan ahead for this conflict and decide on a discrete way to allow for my set up prior to your event start.

OTHER MUSICIANS/REHEARSALS:

**If an additional musician of the client’s choosing requires a rehearsal it will be held in a timely manner before the event at the ceremony location. If the musician requires a rehearsal at a separate time, the rehearsal will take place in my home studio and a $50-$100 fee will be charged to the client, depending on the time and complexity of the rehearsal and music selected.

**I do not usually attend the rehearsal. If I am requested to attend the wedding rehearsal and am available, there is at least a $200 fee for my time, without the harp, and more if the location requires travel outside of Austin.

OTHER:

**If the actions of a guest or the wedding party put my harp or sound equipment in jeopardy, inflicting damage whether intended or unintended, the client is responsible for a charge of $500. Damage to my instrument can result in up to 6 months of a loss of use if it needs to be shipped to Chicago for factory repairs. Examples include but are not limited to: Firework fallout, Champagne spray or Bubble Machine fluid damage to the laquer finish or soundboard of the harp or moisture damage to my amplifier, someone knocking the harp over or otherwise hitting the harp with a solid object that damages it.

**If under any circumstances the musician is unable to fulfill their contractual obligation, the fees already paid shall be refunded or the musicians will do all that is reasonably possible to find you a qualified, professional substitute and transfer the initial funds to them directly.

**If the wedding is postponed, a new contract will be required

By signing above I agree to these terms.
By signing below, I am agreeing to all terms, including the terms below this box. Client's Signature and Date
PAYMENT OPTIONS include: Credit Card via STRIPE (below) ; VENMO use Susan-Haas-6 (using -3267 as the last four #) ; ZELLE use susanhaasharp@gmail.com ; PAYPAL use susanwhaas1@comcast.net

STRIPE PAYMENT OPTION

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WEDDING Harp Services

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CLIENT INFORMATION

EVENT INFORMATION

FINANCIAL INFORMATION

PAYMENT OPTIONS include: Credit Card via STRIPE (below) ; VENMO use Susan-Haas-6 (using -3267 as the last four #) ; ZELLE use susanhaasharp@gmail.com ; PAYPAL use susanwhaas1@comcast.net

STRIPE PAYMENT OPTION