Owner FILL - New property

New Property Worksheet

This form should be filled out by Owner. Please be as detailed as possible so we can accurately set up you and your property in your system. This form usually takes most Owners about 30 minutes to complete. We are unable to move forward with setting up your property until this form is completed.
Owner Details
Owner Name
Usually as listed on Assessor's information
Email address for Owner
example@example.com
Phone Number

Area CodePhone Number
Are there any additional Owners of the property? (please proved their name & email address) If the property is owned by a business/LLC please provide that information here.
What is your mailing address?
Property Details
New Property Address (the address of the property you want us to manage)
Is this a multi unit property? What are the unit numbers?
Is the new property currently vacant?
If the property is not vacant please list tenant name, address, phone number, and email address. Note: we will need a copy of all existing tenant data including leases, ID, tenant ledger/payment information, etc.
Anticipated Availability Date (if vacant)

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
# of Bedrooms
# of Bathrooms
Square Feet
Year Built
Security Alarm Code
Parking
Size of Garage
Garage Door Code
Amenities (what is included in this property)

Other
Heating Source
If you selected "Forced Air" as a heat source, please provide the filter size.
Water Heater
Dryer power source
Disclosure of Adverse Material Facts or Defects
Anything that could significantly impact a property's desirability that needs to be disclosed to potential tenants. Examples: lead based paint, radon, pest infestations, leaks, mold, pets, illegal drug usage or manufacture, non-working appliances/fixtures, etc.
Disclosure of Stigmatized Property
Any known condition or feature that might cause the property to be psychologically stigmatized. Examples: death of an occupant, murder, suicide, criminal activity, and such other similar events or activities that may psychologically stigmatize a property.
Billing

Please indicate who you would like to be responsible for each bill. If you are going to continue to pay the bills, please mark it as "Bills Paid by Owner" (usually Mortgage, taxes, insurance, etc). If you want us to pay the bill on your behalf, mark it as "Bills Paid by Owner but Handled by Eclipse (Agent)". If you want the tenant to be responsible for the bill, mark it as "Bills Paid by Tenant".
Bills Paid by Owner
Bills Paid by Tenant
Bills Paid by Owner but Handled by Eclipse (Agent)
Utility Providers

Please give us as much information as possible regarding who is providing the utility service so we can contact them to update billing and management of the utility. If something doesn't apply, mark the box with "N/A".
Who provides the Electricty?
Who provides the Gas or Propane (if applicable)?
Who provides the Water?
Who provides the Sewer (if applicable)?
Who provides the Trash?
Who provides Lawn Care or Irrigation Maintenance (if applicable)?
Please provide any additional information we may need regarding utility providers or utilities in general.
Insurance, Mortgage, & HOA Information
Insurance Company Info - Include Company, Agent, Policy #, Contact Info
Mortgage Company Info - Include Company, Loan #, Contact Info
Is your mortgage a federally backed mortgage? (Most mortgages are federally backed but this matters for evictions and compliance notices)
Is the Property in an HOA?
HOA Info - Include Mailing Address, Contact #, Dues Amount, Dues Payment Schedule (if applicable)
Maintenance
Items which may require Recurring Maintenance (select all that the property has, not selecting an item means the property doesn't have that system)

Other
Additional Info We Need To Know Regarding Recurring Maintenance (if applicable).
Preferences
Vendor Preferences - If there are specific vendors we need to use, please include their contact info here and what they do. Include plumbers, electricians, lawn care, sprinklers, etc.
Starting Rent Amount (if vacant): If you have an opinion on how much we should list the unit for rent, please list that amount here.
Minimum Starting Rent Amount (if vacant): If you never want us to list the property for less than a certain amount, indicate that amount here. This should not be the same as the amount listed above. Please give serious consideration to what your bottom dollar is. Keep in mind that we will not share this with a potential client, & we will always strive to rent the unit for the most we can, but we need to know how much room we have to negotiate or react to the market.
Pets Allowed?
College students Allowed?
Additional Information
Additional Information Regarding the Property
Once a management agreement has been signed we will begin setting up your property. Please keep a few things in mind:
- We might need more information from you about the property.
- We will need your Tax payer ID (a W9)
- We will need property insurance information
- We will need payment information (bank account / routing number) for payments to you.
- Other property information such as HOA covenants, bill/utility information, etc.
Please go ahead and send us these things so we can get your property fully setup.
Attachments

Browse Files

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Should be Empty:

New Property Worksheet

Owner Details

Property Details

Billing

Utility Providers

Insurance, Mortgage, & HOA Information

Maintenance

Preferences

Additional Information