General Sanction Information
As a condition of obtaining such a sanction or approval, I and the organization which I represent, agree to abide and govern this event under the rules and regulations of USA Swimming and Oklahoma Swimming, Inc., and all other terms and conditions upon which this sanction may be granted.
These terms specifically include all local rules and regulations and those set forth in Article 202 of the current edition of the USA Swimming Rules and Regulations. Rule 202.4.1,.2,.3,.4,.5,.6,.7,.8,.9. A, B, C, D, E, F, G, H, I, J, K, and L. Specific reference to Article 202.4.9. J and K and thereof, which provides that: “Held under the sanction of USA-Swimming (and locally Oklahoma Swimming, Inc.”) is listed at the header of the Meet Book. Also, the following must be included: “It is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.” If you want to include the LSC, your club, the facility, volunteers, officials etc. then this sentence must be used as follows: "It is further understood that Oklahoma Swimming Inc., and XXX club etc. etc. etc. shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.”
Officials: Officials for this event should be qualified persons as certified by USA Swimming and Oklahoma Swimming, Inc., and a list of such officials will be submitted one week prior to the event, if requested.
Conditions of Sanction: Applicant is responsible for the compliance with all current and any new USA-S Rules which may have become effective after this form was last revised.
No sanction application will be accepted or processed until the sanction fee has been invoiced to the club, and confirmed via this approval process to the Sanctioning Chair.
Pre Meet, Post Meet and Financial Reporting Requirements
USA-S Rule 205.3.1 F: with the exception of championship and open water meets, the program in all other age group competitions shall be planned to allow the events for swimmers twelve (12) years and younger to be completed in four (4) hours or less for a timed finals session or in a total of eight (8) hours or less per day for a preliminaries and finals meet.
OKS continues its practice to monitor the session length of timed finals meets. The Meet Director or designee is required to provide pre meet reports produced 48 hours prior to the start of the first session of competition from the meet operations data-base. These should be submitted using the OKS Pre Meet Reporting form.
The Meet Director or designee is required to provide a post meet reports from the meet operations data-base within 24 hours of the conclusion of the meet. These should be submitted using the OKS Post Meet Reporting form. Times will not be uploaded to SWIMS until this form is submitted by the Meet Director or designee.
The Meet Director or designee is also required to submit post-meet financial reporting using the OKS Meet Financials form. OKS will use this form to invoice the host club for appropriate splash fees.
Fines
No meet announcement, Meet Book or Meet Information may be posted, distributed or provided that is not reviewed and sanctioned by OKS. A $250.00 fine for failure to follow this requirement payable to OKS will be invoiced to the Host Club.
See the OKS Pre Meet Reports Form and the OKS Post Meet Reports Form for required reports and fines associated with not submiting timely. OKS will invoice Host Clubs for any fines.
Certification
By submitting this form, the Club Representative, Applicant or President and Meet Director agree to adhere to the procedures and requirements that are required to be formatted in the Meet Announcement (Meet Book, Meet Letter, Meet Announcement, or Meet Info). These items are outlined in the sanctioning guidelines by Oklahoma Swimming. The host also agrees to adhere to the pre and post event guidelines adopted by Oklahoma Swimming, Inc.