8H700 Request to Purchase

Business Officer Use Only:

Table for Request to Purchase & Payroll Add/Delete/Change

Date:

Enter Form Preparer's Name*

Grad Student/Other Form Preparer's Name

Enter Form Preparer's Email*

Please Verify Email

PI Information:

STUDENTS: ON THE NEXT QUESTION, UNLESS YOU HAVE APPROVAL FROM TROY HOWELL, PLEASE SELECT "OTHER ACCOUNT", NOT "MAIN DEPARTMENT ACCOUNT".

This purchase will be charged to:*

Other account (grant, startup, salary savings, STUDENT GROUPS, etc...)Main Department Account (only choose if CHAIR approval is needed- (students should not choose this option unless first consulting with supervisor)

Is the order total> $5,000? (You must click on Yes/No for form to route correctly.)*

YesNo

Are you the PI/responsible person for approving the charges on this account?*

YesNo

This purchase is on a department account. Is the purchase for you?

YesNo

Who is the PI/Faculty approver?*

Enter PI/Faculty approver name.*

Enter PI/Faculty approver email*

example@example.com

PI Email or Responsible Person Email*

Please Verify Email

Chair Approval

Grant expenses>$5,000 and department expenses

Business Office Email

example@example.com

Is this a request for an urgent purchase or reimbursement (purchase already been made)?*

Reason why this order is urgent/preapproval wasn't obtained. *********************If the order is URGENT, submit this form and send an email to MEbusiness@uky.edu

Click here if the supply is being charged to a grant ending within the next 90 days

Please provide a justification explaining the reason you are requesting this purchase near the end of the grant.*

Please provide the business justification for this order that defines how this purchase will benefit your research, the department and/or UK.*

Vendor/Reimbursee*

The following vendors are SRM vendors and should be considered first before using other vendors: Grainger, Sigma, Dell, CDW, Fisher, Thermo-Fisher, VWR, and Office Depot.

Amazon can be used only if you can demonstrate that it is significantly cheaper to order through Amazon than through a contracted vendor. To do so, you must provide the link with the price(s) of the UK contract vendor and a link from Amazon as well as a detailed justification.

Suggested contracted vendors:
- CDW (computing peripherals and accessories)
- Grainger (commercial and industrial supplies)
- VWR (laboratory equipment and supplies)
- Office Depot (office supplies)
- UK Supply Center (cleaning products, batteries, etc)

Notes:

· If a UK contract vendor does not carry the item but another vendor besides Amazon carries the item, then you must provide a link with the price(s) of that vendor and a link from Amazon as well as a detailed justification of why you need to use Amazon over the other vendor.

· Ordering from Amazon will cause processing delays. All Amazon orders are reviewed and approved by the Purchasing department. Furthermore, there is no guarantee that Purchasing will approve an Amazon order.

· If you make an Amazon purchase using personal funds, then you will not be reimbursed.

Would you like to include the vendor contact info?

YesNo

Vendor/Reimbursee Contact Info (optional)

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Customer Rep Contact Info:

Delivery Type

Delivery Type - Additional Info

Delivery Type

Account # (During the approval process, the PI will be required to verify account # or enter account # if vacant)

Request to Purchase

	Description of Item	Part #	Price	Qty	Unit	Total	Expense Type
Item #1
Item #2
Item #3
Item #4
Item #5
Item #6
Item #7
Item #8
Item #9
Item #10

Total

Enter web link, cart, etc....

Due to recent issues marking form approval notifications as spam, please use a link shortener when entering an Amazon link.

Attach Documents, if needed. Note: If requesting a reimbursement, please attach the Employee Expense Reimbursement Form (link below).

Browse Files

Employee Expense Reimbursement Form

JV #

Check Transmittal

Business Office approval is to ensure that all transactions are:

• authorized in accordance with the established approval authority,
• in compliance with University policies and procedures,
• allowable within the grant/contract budgets and/or the account being charged,
• recorded in the correct account, g/l, and cost object,
• recorded in a timely manner to the correct accounting period

There are unshortened Amazon links in the web links text box! Please use a link shortener to avoid having this form caught in a spam filter!

8H700 MAE- Request to Purchase