8H700 Request to Purchase

Business Officer Use Only:

Table for Request to Purchase & Payroll Add/Delete/Change

Date:

Enter Form Preparer's Name*

Grad Student/Other Form Preparer's Name

Enter Form Preparer's Email*

Please Verify Email

PI Information:

STUDENTS: ON THE NEXT QUESTION, UNLESS YOU HAVE APPROVAL FROM TROY HOWELL, PLEASE SELECT "OTHER ACCOUNT", NOT "MAIN DEPARTMENT ACCOUNT".

This purchase will be charged to:*

Other account (grant, startup, salary savings, STUDENT GROUPS, etc...)Main Department Account (only choose if CHAIR approval is needed- (students should not choose this option unless first consulting with supervisor)

Is the order total> $5,000? (You must click on Yes/No for form to route correctly.)*

YesNo

Are you the PI/responsible person for approving the charges on this account?*

YesNo

This purchase is on a department account. Is the purchase for you?

YesNo

Who is the PI/Faculty approver?*

Enter PI/Faculty approver name.*

Enter PI/Faculty approver email*

example@example.com

PI Email or Responsible Person Email*

Please Verify Email

Chair Approval

Grant expenses>$5,000 and department expenses

Business Office Email

example@example.com

Is this a request for an urgent purchase or reimbursement (purchase already been made)?*

Reason why this order is urgent/preapproval wasn't obtained. *********************If the order is URGENT, submit this form and send an email to MEbusiness@uky.edu

Click here if the supply is being charged to a grant ending within the next 90 days

Please provide a justification explaining the reason you are requesting this purchase near the end of the grant.*

Please choose if you are buying:

Drone/AirplaneBlack Powder/Hazardous MaterialsCommunications (phone, modem, router, ethernet, walkies, etc.)SoftwareOffice Supplies (allowed on grants if the grant has specific budget for office supplies)Large or heavy equipmentFurniture (not Office Depot)

Please provide the business justification for this order that defines how this purchase will benefit your research, the department and/or UK.*

Vendor/Reimbursee*

The following vendors are SRM vendors and should be considered first before using other vendors: Grainger, Sigma, Dell, CDW, Fisher, Thermo-Fisher, VWR, and Office Depot.

Amazon can be used only if you can demonstrate that it is significantly cheaper to order through Amazon than through a contracted vendor. To do so, you must provide the link with the price(s) of the UK contract vendor and a link from Amazon as well as a detailed justification.

Suggested contracted vendors:
- CDW (computing peripherals and accessories)
- Grainger (commercial and industrial supplies)
- VWR (laboratory equipment and supplies)
- Office Depot (office supplies)
- UK Supply Center (cleaning products, batteries, etc)

Notes:

· If a UK contract vendor does not carry the item but another vendor besides Amazon carries the item, then you must provide a link with the price(s) of that vendor and a link from Amazon as well as a detailed justification of why you need to use Amazon over the other vendor.

· Ordering from Amazon will cause processing delays. All Amazon orders are reviewed and approved by the Purchasing department. Furthermore, there is no guarantee that Purchasing will approve an Amazon order.

· If you make an Amazon purchase using personal funds, then you will not be reimbursed.

Would you like to include the vendor contact info?

YesNo

Vendor/Reimbursee Contact Info (optional)

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Customer Rep Contact Info:

Delivery Type

Delivery Type - Additional Info

Delivery Type

Account # (During the approval process, the PI will be required to verify account # or enter account # if vacant)

Request to Purchase

	Description of Item	Part #	Price	Qty	Unit	Total	Expense Type
Item #1
Item #2
Item #3
Item #4
Item #5
Item #6
Item #7
Item #8
Item #9
Item #10

Total

Web Link- Note: Large weblinks will not process. Please enter the weblink on a document and upload below.

Due to recent issues marking form approval notifications as spam, please use a link shortener when entering an Amazon link.

Attach Documents, if needed. Note: If requesting a reimbursement, please attach the Employee Expense Reimbursement Form (link below).

Browse Files

Employee Expense Reimbursement Form

JV #

Check Transmittal

Business Office approval is to ensure that all transactions are:

• authorized in accordance with the established approval authority,
• in compliance with University policies and procedures,
• allowable within the grant/contract budgets and/or the account being charged,
• recorded in the correct account, g/l, and cost object,
• recorded in a timely manner to the correct accounting period

There are unshortened Amazon links in the web links text box! Please use a link shortener to avoid having this form caught in a spam filter!

8H700 MAE- Request to Purchase