Information and Application for 2025 Parade Participants
Please note: The City of Winters' Business and Residents will be given priority
About the Event:
This is a vibrant Non-Profit Community Event that has flourished since its beginning in 2015, thanks to the dedication of incredible local residents and volunteers. As the event has expanded, we have recognized the need for more annual support to continue delivering a fantastic and safe experience.
In 2021, The City of Winters embraced the opportunity to enhance the event’s management by collaborating with Bay Area Pop Up Events. This partnership has been instrumental in effectively managing logistics and introducing exciting new activities while preserving the rich history and community spirit that have made this event a cherished local tradition.
We look forward to collaborating once again to ensure that the 2025 event surpasses all previous ones. If you have any questions, feel free to reach out to us at Steven@BayAreaPopUpEvents.com.
Application Process:
To successfully apply, please read through the information below thoroughly, as it outlines our policies and procedures. Complete the application provided, and upon review, we will notify you about your acceptance into the event within 7 business days. Accepted Parade applicants will receive a link to make their payment through the City of Winters Payment Portal.
Who Can Apply:
Please review the categories below and choose the one that fits your Parade Entry. Our team will review the application you provide to help us confirm and verify that you are applying for the parade at the correct level.
Commercial Entries
Parade units that are entered by small commercial businesses with 25 employees or fewer and nonprofits with more than 25 employees. If your commercial business is interested in sponsoring the event to gain additional promotion, marketing, and advertising opportunities, please review the sponsorship information link on our website and contact us.
Non-Commercial Entries
Parade units that are entered by a school, a nonprofit with fewer than 25 employees, a service club, or a youth group.
Local Individuals and Families
Parade unit entries that are from individuals and families.
Insurance:
In consideration for participating in the 2025 Tractor Parade & Festival event, the Participant hereby releases, waives, discharges and covenants not to sue the City of Winters and Bay Area Pop Up Events and each of their elected officials, officers, employees, agents and volunteers (collectively, the "Releasees") from any and all liability, claims, demands, actions and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by the Participant, or any of the property belonging to the Participant whether caused by the negligence of the Participant/Releaser, or otherwise, while participating in such activity, or while in, on or upon the premises where the activity is being conducted.
I am fully aware of the risks involved and hazards connected with the 2025 Winters Tractor Parade & Festival, and I hereby elect to voluntarily participate in said activity with full knowledge of the risks. I voluntarily assume full responsibility for any risks of loss, property damage, or personal injury, including death, that may be sustained by me or any loss or damage to property owned by me, as a result of being engaged in such activity, whether caused by the negligence of Participant/Releaser or otherwise.
I further hereby agree to indemnify and hold harmless the City of Winters and Bay Area Pop Up Events or, thier agents, volunteers and officers from any loss, liability, damage or costs, including court costs and attorney fees, that they may incur due to my participation in said activity, whether caused by negligence of Participant /Releaser or otherwise. I understand that the City of Winters and Bay Area Pop Up Events do not provide any insurance coverage for participants for any circumstances arising from their participation in this event or any activity associated with or facilitating that participation. As such, I am aware that I should review my own insurance portfolio.
Payment Policy:
Payments can be made via credit card through the City of Winters Payment Portal, money order, cashier's check, or regular check. All checks should be payable to The City of Winters, P.O Box 151017, San Rafael, CA 94915.
If paying by check, please include a printed application. A fee of $35 will be applied for any bounced or returned checks. All fees will be processed upon acceptance to the event. A processing fee will be applied for credit card transactions.
Refund Policy:
Please be aware that refunds are not available for this event. Funds are allocated to cover production, promotion, marketing, and advertising expenses. The event will proceed Rain or Shine
Promotional Release:
All participants consent to allow Bay Area Pop Up Events and The City of Winters to utilize photos and promotional materials taken at the event for marketing purposes, both for this year and in future editions.
Application Deadline & Notification:
There are no set deadlines for applications; we will process them until all spaces are filled. Once your complete application is received, you will be notified within
7 business days on your status as “Accepted,” “Waitlist,” or “Decline.” If you don’t receive a response within 7 days, please reach out, as your application may not have been received.
Three to four weeks before the event, we will send detailed instructions, including vehicle ID tags, space numbers, site plans, and general participation guidelines. After reviewing these materials, please feel free to reach out with any questions
Contacting Us:
For any inquiries, the best way to reach us is via email at Steven@BayAreaPopUpEvents.com. We strive to respond quickly and are available to assist at any time.