RHP Email/Software Parent/Guardian Consent Form

Rio Hondo Prep Email Account
Parent/Guardian Consent Form

Dear Parents/Guardians,

Rio Hondo Preparatory School recognizes that technology and Internet resources offer a wide variety of educational opportunities and tools that can enhance learning. To access those resources our students are given an RHP email account through Google’s G Suite for Education program. This educational domain is different from a personal Google account and is NOT open to the public. It is a safe and secure “self-contained” cloud-based system that is unique to our domain. Features typically available to personal Google accounts like video chat, personal profiles and social networking will NOT be accessible to our students. Administrators will have the ability to monitor everything that a student does within G Suite.

Student email accounts are governed by RHP’s Technology Safe Use Agreement and the RHP Student-Parent Handbook. Students are responsible for their own conduct at all times when using their accounts, just as they are when they use any technology resources the school offers. Students retain the intellectual property rights of any work that they create and store on the Google Drive. Google will not sell data to third parties nor will they share information in G Suite with third parties except if required to do so by law.

RHP encourages all parents to share in their child’s education by logging in with your child to see the types of activities and educational experiences that are offered. As with any educational endeavor, a strong partnership with families is essential to a successful experience.

G Suite for Education runs on an Internet domain purchased and owned by the Rio Hondo Preparatory School and is intended for educational use only.
By default, advertising is turned off for the school’s G Suite for Education domain.
No personal student information is collected for commercial purposes.
Middle School Students will only be able to send and receive email from teachers and other students in their class(es). All outside email is blocked for MS Students. (Exceptions would require separate parent/guardian approval for programs requiring students to email outside of the of the RHP domain.)
Students have no expectation of privacy on the G Suite system. School staff, and administrators all have access to student email for monitoring purposes.
Access to and use of G Suite for Education is considered a privilege and is at the discretion of Rio Hondo Preparatory School.
RHP maintains the right to immediately withdraw access and use of G Suite for Education when there is reason to believe violations of law or school policies have occurred.

As our teachers continue to integrate technology into their instruction, our students are expected to use digital resources on a daily basis. Rio Hondo Prep utilize several computer software applications and web- based services which are not operated by the school, but by third parties (i.e. software manufacturers Children under the age of 13 are protected by the Children’s Online Privacy Protection Act (COPPA), a federal law, which ensures the privacy and safety of their personal information online. Learn more about COPPA here:

https://www.ftc.gov/tips-advice/business-center/guidance/complying-coppa-frequently-asked-questions-0

This law also permits schools to obtain signed parental consent for each child, with which we can agree to the collection of personal information by these parties, in the cases where it is needed for certain software to function properly. This eliminates the need for individual parental consent to be given directly to the web site operator or vendor and allows us to provide your child with the most effective web-based tools and applications for learning. Examples include G Suite for Education (Google), Office 365, Desmos, Khan Academy, EdPuzzle, Kahoot, AP Central Classrooms and similar educational programs. For students to use some programs, “personal information” frequently means that the student’s name and email address, in the case of a Google log-in, must be provided to the web site operator.

For parents or guardians of a child under 13, please take the time to read and understand COPPA compliance. Talk with your children regularly about responsible device and Internet behavior. Educate yourself on the RHP’s guidelines available in the RHP Student-Parent Handbook. Ask your learners what they are doing with technology at home and school. Seek out and set appropriate limits that work for your family.

Please sign and return the form below: With parental permission, your student will be given a G Suite for Education email account to use only with their class(es) and teacher(s). Your signature also confirms an understanding of COPPA rules and offers your permission for RHP to issue your child an email account to use on educational websites, including but not limited to G Suite for Education, Office 365, Edpuzzle and more. It also includes consent on your behalf to RHP for submission of COPPA information to third parties.*

I have read, or I am familiar with, the Child Online Privacy Act COPPAI give permission for teachers at Rio Hondo Prep to use the personal information of my student needed to utilize the programs and apps at the school for instructional purposes.

Student's Name*

First NameLast Name

Student Date of Birth (mm/dd/yyyy)*

Date

Student's Grade Level*

Parent/Guardian's Name*

Parent/Guardian's Email*

Confirmation EmailPlease confirm you email.

Parent/Guardian's Signature*

Rio Hondo Prep Email Account Parent/Guardian Consent Form

Rio Hondo Prep Email Account
Parent/Guardian Consent Form