MS PTF Event Recap form

Middle School Committee/Event Recap Form

Thank you for volunteering! After your event, please return this completed form and your chair folder to MS PTF President. Please fill out this form with as much detail as possible.
Committee/Event
Committee Chair(s)
Committee Member(s)
Event Date

MonthDayYear
Date
Event Location
Proposed Budget
Dollar Amount
Actual Budget
Dollar Amount
# of Projected Attendees
# of Actual Attendees
Faculty Included

Teachers OnlyTeachers & AdminSpeedway Faculty & Staff onlyALL HP faculty & Staff (ES, MS, HP)NONE
Grade Levels Included

6th Grade7th Grade8th GradeAll GradesNONE
PTF(s) Included

ES PTFMS PTFHS PTFALLNONE
If PTF included, what chair/roles?
EVENT OVERVIEW
A brief description of your event
MARKETING
Provide type of advertising, communication needed before, during and after event. i.e. SignUp Genius, PTF Facebook, Panther Press, GroupMe, flyers, Grade level rep emails, school admin emails...
NUMBER OF VOLUNTEERS
WERE MORE OR LESS NEEDED
TIMELINE
Additional TIMELINE notes
BUDGET
Additional BUDGET notes
SUPPLIES
Additional SUPPLIES notes
Are there any on hand supplies that can be reused? If so, what/where can they be found?
Cash Box Needed?
CONTACTS (vendors, HP Staff, PTF Roles)
Additional CONTACTS notes
RENTALS
DONATIONS
Include any recognition for donations
SET UP INFORMATION
WHAT WORKED?
WHAT DIDN'T WORK
WHAT WOULD YOU CHANGE?
ARTWORK & GRAPHICS

Browse Files
Jpegs, invitation, design files (i.e. logos, invites, signage, etc) Cancelof
EVENT PHOTOS

Browse Files
Include photos of students and faculty Cancelof
Do you recommend any of your committee members to be a Committee or Event Chair for this event next year? If so, please provide their name(s):
Also note if you would you like to serve again next year for this event?
FORM COMPLETED BY AND DATE
On behalf of the Hyde Park Middle School PTF Executive Board, Parents and Teachers, we wish to extend our heartfelt gratitude to you and your committee members for your dedication, time, resources and talent to make this event a success for Hyde Park Schools.

Our school is so blessed to have dedicated parents like you that make up Hyde Park MS PTF and for this, we are truly grateful!

With your commitment we serve an important purpose year after year supporting Hyde Park teachers, staff and our Hyde Park families, while strengthening our sense of community. Hyde Park Schools' PTF makes possible the continuation of the rich traditions and events that make Hyde Park Schools unique and special while representing the love of Christ as we serve.
Thank you!
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Middle School Committee/Event Recap Form