VISTA Quarterly Report

VISTA Quarterly Report

This link will be used for all Quarterly Reports.
VISTA Members,

We can't express the value this data brings to our program. Although it takes time, our program would not exist without the successes and stories from your site. Thank you for your service and commitment to your community. For transparency, the VISTA team has access to your quarterly reports and are often used as intentional points of feedback, offer us an opportunity to reflect and adjust to best meet your needs throughout the program year, and report success of the program to our grantors. Please answer as honestly and candidly as you feel comfortable. If you have questions, please contact the Campus Compact VISTA Leaders.

Required Tracking Documents
In addition to this report, it is important that you're tracking the following information:
- Volunteer hours
- Students served / number of students served
- In kind donations
- Monetary donations
- Materials created (manuals, flyers, etc.)
- Community partnerships contact list
- Any materials that you've created or used to track progress in your project
VISTA Service Year*
22-23: Which Quarterly Report is this?*
21-22: Which Quarterly Report is this?*

General Information

Please fill out the required questions below.
Full Name*
Position Title*
Email Address*
example@example.com
Host Site*
Supervisor Full Name*
If you're an alumni of a college in Oregon, please list your alma mater here (write N/A if this doesn't apply)*

Volunteers & Beneficiaries

Performance Measures
Number of volunteers recruited by VISTA Member or service site as a result of your work.*
Hours of service contributed by volunteers who were recruited by VISTA Member or service site as a result of your work.*
Number of service projects coordinated or supported during this quarter.*
Please describe the service projects you coordinated during this quarter and the community impact (i.e. what, so what, now what?).*
Number of historically and systematically marginalized K-12 students and youth who were served by your program.*
Total number of K-12 students who COMPLETED a program supported by a VISTA member (you have tracked when the student started and finished the program).*
Number of individuals who were mentored through your program.*

Fundraising & Development

Performance Measures
Definitions:
- Cash Resources: Grants, donations, fundraising
- In-Kind Donations: Physical items that have been donated (do your best to guess amount of item[s] )
Dollar value of resources leveraged by CNCS-supported organizations or national service participants. *
Describe why the cash resources were generated, where it came from (name or organization and contact/website), and how it was or will be used.*
Describe why the in-kind resources were generated, where it came from (name or organization and contact/website), and how it was or will be used.*

Partnership Development

Performance Measures
Definitions:
- Partnerships: An agreement between the VISTA and the host site with a community organization, government agency, faith-based institution, etc. that advances the interest/values of both parties. An agreement can be in the form of a Memorandum of Agreement or Understanding, an agreement to co-manage an event, sharing of resources and / or information, etc. Does not include phone calls, acquaintances, or other informal interactions.
- Outreach: Efforts by the VISTA member to connect the host sites ideas, practices, and projects to the efforts of other organizations, groups, and other specific audience.
Number of community organizations that you performed outreach to this period.*
Total number of community organizations that you developed partnerships with this period.*
In what ways have you developed and strengthened partnerships (with community organizations OR higher education institutions) that address poverty alleviation and racial justice during this reporting period?*
Describe the community impact of one community partner relationship created or supported this period:*
Partnership Development {continued}

Performance Measures
Please input information about the partnerships you developed this year.

The VISTA Program performance measure overall goal is to develop 100 partnerships collectively during each program year. Your submission is meant to be back up documentation that you made partnerships throughout the year.

Only complete the number of partnerships you developed. You can scroll to the bottom when you're finished.

If you developed over 5 partnerships this quarter, please email the additional community partner submissions to vista@oregoncampuscompact.org.

Community Partner Submission

Rows
Community Organization Name
Staff Contact Name
Staff Contact Email
Organization's Mission / Focus
Neighborhood or Community Served

Community Partner Submission

Rows
Community Organization Name
Staff Contact Name
Staff Contact Email
Organization's Mission / Focus
Neighborhood or Community Served

Community Partner Submission

Rows
Community Organization Name
Staff Contact Name
Staff Contact Email
Organization's Mission / Focus
Neighborhood or Community Served

Community Partner Submission

Rows
Community Organization Name
Staff Contact Name
Staff Contact Email
Organization's Mission / Focus
Neighborhood or Community Served

Community Partner Submission

Rows
Community Organization Name
Staff Contact Name
Staff Contact Email
Organization's Mission / Focus
Neighborhood or Community Served

NOTE: If you developed over 5 partnerships this quarter, please email the additional community partner submissions to vista@oregoncampuscompact.org.

Capacity Building

Performance Measures
Number of staff & volunteers trained as a result of capacity-building services.*
Number of resources and tools that you developed during this reporting period (i.e. handbooks, tracking tools, promotional flyers, etc.).*
Please list new resources developed during this quarter (handbooks, tracking tools, promotional flyers, etc.). Include why these resources were created and how they will be used.*

Training & Technical Assistance

Performance Measures

How many hours did you spend in each of the following member development categories this quarter? (Training or professional development hours)*

Rows	Member Development Hours
On-Site Orientation
Community Outreach
Volunteer Generation/Recruitment
Effective Volunteer Management
Resource Mapping
Resource Development/Fundraising
Grant Writing
Organizational Development
Performance Measures
Tracking Systems
Information Technology
Developing Orientation and Training Plans
Other (Please specify below)

Other:
Please describe the trainings that you participated in during this period.*
Please describe any training or technical assistance needs that you still have that would benefit you on site or in your professional development.*

Narratives

Performance Measures
Describe any challenges encountered during this reporting period. Be sure to include whether these challenges have been resolved, or, if they remain unresolved, the plans to address them or what supports you would need.*
This piece of the report requires reflection and storytelling. Please use the following prompts to help you answer the following question:
- What stands out as a defining moment in your service?
- What happened that wouldn’t have happened without you?
- What change occurred as the result of your efforts?
- What are you most proud of?
- What will you remember about your service years from now?
- How do you know you are making a difference?
What makes a story great?
- It opens with a “hook”
- The audience identifies with the story
- It has a clear point
- It is about people, not organizations
- A few good stats are included
- It appeals to emotions
- It has good quotes or testimonials
***Please be mindful of ethical storytelling and do not use names of students or people without their permission. You are welcome to speak to your experience and those people involved, but be thoughtful of privacy and consent of all parties***
Please share one GREAT story that best communicates to the public how you get things done at your site and/or in your community. *
Describe in detail any additional projects or accomplishments related to building the capacity of your site to meet the needs of low-income populations.*

Supplemental Documents

Upload your supplemental documents such as flyers, pictures, newspaper articles and any other documents that support telling the story of your work.
Click below to upload, or drag and drop files directly into the box.

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Review & Submission

You are able to review your report before submitting.
After you select the "Submit" button, this Quarterly Report will be sent to your Site Supervisor for their review and approval.

Once approved, it will be sent to the CCOR VISTA Team to log your completion. If your report is denied by the Site Supervisor, you will be able to edit your report and re-submit.
Should be Empty:

VISTA Quarterly Report

General Information

Volunteers & Beneficiaries

Fundraising & Development

Partnership Development

Partnership Development {continued}

Capacity Building

Training & Technical Assistance

Narratives

Supplemental Documents

Review & Submission