By submitting this form, you and all the authorized signers on your group bank account acknowledge and agree to:
Only have one open account for the troop or service unit.
Maintain two registered, unrelated, and approved Girl Scout adults members as authorized signers on the account at all times.
Deposit all group funds into and make all disbursements from the group bank account with the purpose of supporting Girl Scouts activities.
Maintain an up-to-date check register and reconcile the check register to the bank statement every month.
Pay group bills in a responsible, timely manner. Groups may not under any circumstances issue NSF (non-sufficient funds) checks. Authorized account signers who overdrawn their account can be dismissed.
Funds are to be spent on well-balanced program activities. Funds may not be used for any non-Girl Scout purpose. Under no circumstances shall the money be divided among members of the group for personal use, used by the authorized account signer for their personal use, or donated to another organization.
Submit an Annual Finance Report by June 15th of each year with a copy of the current year May bank statement attached.
Retain check registers, bank statements, receipts and any other financial documentation for two years. Financial records must be submitted to Council if your troop or service unit is selected for a random audit.
Communicate regularly with girls and their caregivers regarding where group funds come from and how they are spent.
Request all account changes via a new Bank Account Request Form for review, verification and approval.
Submit a ACH Authorization Form within three days of opening your group bank account. ACH Authorization Form must also be submitted annually by October 1.