Rustic Lace Vendor Agreement-Christmas Bazaar @ Shelton Farms '22
Thank you for being a vendor with Rustic Lace Events. Please sign below after you Read through Entirely. I know this is long but we try to cover any questions that you may have and point out every aspect of the event. This agreement is only valid for the current event and does not count for use on all events as information for venues and/or events may change. I will have extra copies at the event if you forget to bring your copy, do not sign this docutment or do not have a way to print this agreement off.
Setup/Teardown: All exhibitors may start setting up as early as 1:00 pm the Friday before the event and arrive no later than 3:45 pm Friday Evening (Subject to change Saturday set-up is 7 am the day of the event and each exhibitor must be set up and ready to sell by 9:30 am. No exhibitor may close or tear down their display's until the end of the show time posted (5 PM You may stay past the end of the show if there are still plenty of shoppers in the event area. Exhibitors are responsible for their selling spaces. *If you sell out, have a medical emergency or other type of emergency and you HAVE to leave early - YOU MUST CALL Jessica at 931-952-0207 or April at 615-318-5409 to let us know the situation and so we can let the vendors around you know that you will be leaving quietly as to not disrupt the show or make them think it is ok for them to tear down.' *Before leaving, be sure your area is clean and trash free. You MUST Take your trash with you!
Arrival Time Day of the Event: Craft vendors, you MUST arrive no later than 8:30. If you arrive after 8:30 you may get placed elsewhere due to tardiness and distraction for possible early shoppers. You may speak to me individually about this if there is a problem. If you do not arrive before 8:45, you will be charged a $10 late fee. This does not applyto vendor's who set up early (Friday Food Vendors Please be set-up and ready to sell no later than 8:30. Many of our craft vendors will be needing things like drinks and snacks before the show starts so a suggested 'Be Ready" time of 8:15 isrecommended. If you are running behind do to circumstances out of your control. Please CALL Jessica, April or Casey, Numbers are listed below. We try to reason with everyone and know things come up. We will waive the $10 late fee if we deem the situation is out of your control like traffic accidents. Being late because you didn't know where the event location is does not count.
Staffing & Vendor Responsibility: Exhibitor tables/booths must be manned at all times and intact until the show ends at 5:00 pm. I, Jessica Miller of Rustic Lace Events, or one of my event helpers can sit at your booth so that you may leave to get food or go to the restroom if you do not have a helper at your booth. Please do not be gone more than 10 minutes as we have our own booth's to work and others who need our assistance also. You may also ask your booth neighbor to watch your booth if they have the ability to do so. Shelton Farms, owners, managers, or employees of Shelton Farms, Rustic Lace Events, Jessica Miller or any other event coordinators and helpers are not responsible for the following: merchandise or display materials, any loss or damage to his or her property by theft, fire or casualty. Exhibitors shall be responsible for any damages which may be incurred to the facilities as a result of or in connection with its operation. Each exhibitor is responsible for the conduct of his employees and/or representatives and activities must not detract from the image or welfare of the event.
Vendor Children Responsibility: For any exhibitor that has children at the event, you are solely responsible for the well being and care of your child. Children under the age of 10 years old MUST be accompanied by an adult and stay at your assigned booth location during the entire event. Following these rules will eliminate any potential damage(s) done to the property caused by the exhibitor's children.
Vendor Spaces: Exhibitor spaces will be assigned. Placement, flow and competition of similar products is taken into consideration to provide the best experience for you, the exhibitor, and the show attendees. If you have special space needs, we will do our best to accommodate you. Please include your request in an email to rusticlaceevents@gmail.com. Spaces are reserved on a first-come first-serve basis based on order or application status and Repeat Vendors. Exhibitors must ensure that none of their display equipment extends beyond the space they have reserved to the best of your capabilities.