Marketing Request Form Fall 2022

Welcome to the new and improved marketing request form.

This form will help the JFS Development/Marketing/Events/Communications team respond to your needs in a timely and efficient manner. You are welcome to skip portions that do not apply to your requests.

Unsure where to start? Email cnelson@jfsannarbor.org to schedule a meeting. Please note a meeting will not replace this form. The contact will be expected to fill out this form after the meeting.

At the moment, the Marketing team is being operated by other Development team members until we can hire a new Marketing director. We ask for both your utmost patience, and your generosity by giving us as many details about your requirements as possible.

The current turnaround for a Marketing request will be at least 72 hours. Thank you for your understanding.

General information
Your Name*

First NameLast Name
All requests should be made at least two weeks before final materials are needed. Our team will always try to return materials more quickly but we can not make guarantees earlier than two weeks. What day would you like to have materials ready?

MonthDayYear
Be sure to allow time for mailing, advertising, etc.
Your E-mail*
Please be advised that it is best to have one contact for a project. The contact will be expected to run drafts by necessary team members, obtain approvals, and report feedback/suggestions. This reduces the number of emails and potentially conflicting input from different team members.
Your Department/Program*
Name of Project*
If your project, website, or goal does not have a name, please name it now.
Email address & Name of your supervisor/admin/project manager. *
Admin/Supervisor Signature*

By signing above, you verify that your appropriate leadership staff members have been contacted about this request and has approved the event/service. Clear
About this project: What are your goals? Please be specific. We will use this as a starting point for all materials. Please include target audience, any theme/style requests, etc. *
Upload materials here (logos, photos, background documents, previous examples)

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Event details
IMPORTANT: Has your Admin/Supervisor confirmed the following aspects?*

A Venue (Formally requested and reserved)A Date (Cleared with other calendars to prevent overlap)A Basic Event ScheduleEvent Manager (To serve as sole point of contact for the Marketing team)
Is this request specific to an event, class, or gathering JFS is hosting?*

YesNo
Event Date*

MonthDayYear
Date
Event Start Time

Hour Minutes

AM/PM Option
Event End Time

Hour Minutes

AM/PM Option
Is the event online? Please note that a member of your program team will need to set up and manage Zoom links and events.*

YesNo
If yes, please provide relevant links (Zoom info, outside registration forms, landing pages). See lower sections of this form if a Jotform or webpage needs to be created.
Event Location

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Expected # of Attendees
Cost to Attendees
Please provide the event contact email for the public if different than the person doing the behind-the-scenes planning.

Social media
Social Media: What would you like the text of the post to say? Any specific hashtags or other types of identifying labels?
Social Media: If any partners/sponsors should be tagged in our posts, please list handles (i.e.: @username) here, as well as specific language about their role (example: partner, gave a grant of $).
Social Media: Are you interested in paid promotions? If yes, please describe your budget and target audience.

Website
Website: Does this need to go onto a website? If yes, please list which site(s). We have a main JFS webpage, as well as separate websites for Thrive and WISE. If a new page needs to be created on one of these sites, what menu heading should it go under (Events, Support JFS, etc)?
Website: What is the title of the webpage, if a new one is needed?
Website: Does information need to come off the website? (Examples: a past sale, a registration link for an event that has passed)
Website and Social Media: If you want any photos or background on your post, please send them to us. We will upload those files for you, but will not hunt for photos or backgrounds based on themes or ideas.

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