Remix Baton Club Annual Registration

Participant’s Assumption of Risk
2023/2024 Season

I am aware and understand that there are a number of inherent risks involved in my participation in this sporting activity and are beyond the control of the Canadian Baton Twirling Federation, the Provincial Baton Twirling Organization, Association or Corporation in the province in which any competition and/or sanctioned activity in which I participate takes place, the host club(s) or province, the event or competition director, the owner, occupier, operator, and/or tenant of the event facility, and any person, corporation or organization associated with the operation of such competitions or events. I further agree that I am assuming personal responsibility for any costs as well as any loss, damage, injury or ambulance service resulting from or in connection with such participation at each competition in which I compete, or event in which I participate. I have read and understand this Waiver.

CBTF Media Consent

Photography/Media Coverage/Website

During the year, photographs of athletes may be taken during competitions, banquets, clinics, awards and special presentations or other occasions. Your consent is required or parental/guardian consent if the athlete is under the age of majority. Media coverage is occasionally done throughout the competition season in order to promote the sport of Baton Twirling and to acknowledge club and athlete's accomplishments. This means publishing athletes' names and club associations in the local newspapers and on the CBTF website. On occasion, the media will attend competitions including radio, television, newspaper etc. At these times, it will be the parent's responsibility to provide parental consent to the specific media outlets.

** Please note that these policies are subject to change without further notice. **

Required Equipment
Batons –

• Every registered athlete must have their own baton(s).
• The correct size of baton is very important to allow proper baton technique and development. - Ensure you have been properly measured by your coach to determine the correct length.
• If you are planning on competing in the 2 or 3-Baton event, you must have 2/3 batons that are exactly the same size and brand.
• Batons can be purchased through the club:
  • New Batons = $50/each
  • Used Batons = $30/each
  • Used batons can be rented. The amount will be refunded at the end of the season once batons are returned.
  • Swap Batons = FREE
    If upgrading baton length, used batons can be swapped for larger used batons. If the required length is unavailable, you will be required to purchase new batons.
• A baton order for new batons will be placed early in the fall.
• If you would like to buy batons on your own, batons can be ordered from the Star Line Baton website (www.starlinebaton.com) or found in Airdrie at East Side Sports - 805 East Lake Blvd. N.E. - Note: Not all baton lengths will be available at these locations.
• Do not purchase batons through Amazon or eBay as the correct size and material are not guaranteed.

Required Attire for Classes:

Students are expected to dress appropriately for their classes.
Appropriate attire allows coaches to fully assess body placement.

• Jazz shoes are required for all pre-competitive and competitive athletes. Running/athletic shoes may be permitted for slippery surfaces, but athletes must always have jazz shoes with them. - Jazz shoes are recommended for recreational athletes, however, running shoes are also permitted.                                                                                                                                                  

• Activewear is required – bodysuit with tights, tank tops, shorts, capris, or leggings.

• Absolutely no sweatpants, baggy or loose pants or t-shirts, crop tops or otherwise revealing shirts, long sleeve shirts, or hoodies. These items can be worn to class but must be removed before class starts.                                                                                                                                                             

• Hair must be neatly off the face and secured in a tight ponytail or bun. No hair adjustments should be needed during class time. Long hair must be in a bun.

• For safety, no watches, necklaces, bracelets, rings, or dangling earrings. These must be removed prior to starting class.

• Nails must be kept short. False nails are not allowed. Long and fake nails are a safety hazard for the athlete as being hit with a baton can cause removal of the full natural nail.

 

If an athlete comes to class and the following requirements are not met, they will be asked to leave, resulting in a strike. (See Disciplinary Action – Strike Policy below.)

Class Rules:

• Athletes should arrive early to prepare for class and warm-up.
• If athletes are late for class, they must complete a pre-prepared warm-up on their own before participating in regular class activities.
• Absolutely no gum chewing in class. This is a choking hazard when exercising.
• Food is not permitted in the gym.
• Proper attire must be worn for class – activewear and jazz shoes are worn, hair is tied back, no jewelry or long nails; see required attire above. Athletes will not be permitted to participate in the class if not dressed appropriately.
• Cell phones, iPods, etc. are to be turned off and put away while in class. With a coach’s permission, they may be used to record routines. Wireless headphones are not permitted during instructional classes. They can be used during drop-in classes with a coach’s permission. The use of electronics is not permitted during class. Permission from a coach must be obtained first for exceptions.
• Athletes must ask permission of the coach before leaving the class, this includes water and bathroom breaks.
• Athletes are expected to be always respectful towards their coaches and fellow classmates.
• Athletes must exit the gym within 15 minutes of class ending. They can wait with coaches to be picked up outside.

 

Athletes MUST Bring the Following to EVERY Class:

•  Baton
• Activewear
• Appropriate Footwear (Jazz shoes for pre and competitive athletes.)
• Hair Tie/Ponytail
• Pen
• Folder with Practice Sheets
• Water Bottle
• Positive Attitude!

 

Attendance

• In order to receive full benefits from classes, athletes must be PUNCTUAL and ATTEND REGULARLY. Missed classes cause your athlete to fall behind, making it hard for them, their team members, and instructors.
• If an athlete will be missing class, it is the parent’s responsibility to inform the coach. (Availability can be tracked through the TeamSnap app.)
• Athletes must exit the gym within 15 minutes of class ending. They can wait with coaches to be picked up outside of the gym.
• We must leave the gym within our rental time frame, or the club is charged for extra time. If your athlete remains in the gym over time, this additional charge will be invoiced to the parent/guardian. - Coaches will always wait with athletes until they are picked up to ensure that everyone has a safe way to get home.

 Athlete Code of Conduct

This code applies to all athletes in Remix Baton Club.

• Always be a positive role model as a representative of Remix Baton Club.
• All athletes are expected to conduct themselves in a responsible manner.
• Athletes shall treat all individuals and property with dignity, courtesy, and respect, including other athletes, coaches, officials, volunteers, other parents, and all other individuals that are associated with the club and the sport of baton twirling.
• Athletes are expected to display the values of sportsmanship, respect, and teamwork.
• Insubordination of any kind to coaches or officials will not be tolerated.
• Athletes are prohibited from using foul or offensive language at any time. Profanity or obscenities of any kind will not be tolerated.
• Possession of, use of, or under the influence of alcoholic beverages, tobacco, marijuana in any form, narcotics and/or drugs is strictly prohibited and will result in immediate expulsion.

All athletes must take full responsibility for any personal items brought to classes. Remix Baton assumes no responsibility or liability for lost or stolen items.

 Parent Involvement

• Parent encouragement is essential to your athlete’s success and enjoyment. Your support is requested and appreciated.
• All classes will be closed to spectators. Open classes for viewing may be held in the form of dress rehearsals and/or
  for informational meeting purposes. These will be communicated prior to the class commencing.
• In the case of an emergency, parents and/or emergency contacts will be contacted.
• Parent meetings will be held regularly. Information on time and location will be provided in advance. These meetings provide an opportunity to ask questions and receive information about upcoming events and how classes are running.
  Parents may ask questions to the board members. All parents are strongly encouraged to attend. A Zoom link will be sent out for those that cannot attend in person. If you cannot attend, meeting minutes will be sent out following the
  meetings.

Alberta Baton Twirling Parent Code of Conduct

1. Do not force an unwilling athlete to participate in sports.
2. Remember, athletes, are involved in organized sports for their enjoyment, not yours.
3. Always encourage your athlete to follow the rules.
4. Teach your athlete that honest effort is as important as victory so that the result of each competition is accepted without undue disappointment.
5. Turn defeat into victory by helping your athlete work toward skill improvement and good sportsmanship. Never ridicule or yell at your athlete for making a mistake or losing a competition.
6. Remember that athletes learn best by example, applaud the good efforts of others.
7. Do not publicly question the official's judgment and never their honesty.
8. Support all efforts to remove verbal and physical abuse from sporting activities.
9. Support your athletes in as many activities as possible.
10. Encourage athletes in goals.
11. Support the coach.

Parent Code of Conduct

• This code applies to all parents. They shall always abide by this code while participating in any competition or club activity.
• All parents are expected to conduct themselves in a positive and responsible manner consistent with the values of fair play, integrity, communication, mutual respect, and the ABTA Parent’s Code of Conduct.
• Parents shall treat all individuals and property with dignity, courtesy, and respect, including other athletes, coaches, officials, volunteers, other parents, and all other individuals that are associated with the club and the sport of baton twirling.
• Parents shall always model positive and responsible behaviour and communicate with their athletes that they expect them to do the same.
• Parents shall emphasize the importance of values like sportsmanship, respect, and teamwork.
• Parents shall celebrate the acquisition of skills and goals achieved by their athletes.
• Parents shall respect the coach and understand the coach is responsible for the skill development of the athlete.
• A parent’s role shall be to take a healthy interest in their athlete’s progress and development and to be responsible for the athlete’s nutrition, rest, overall health, and moral and emotional support.
• Parents are the ultimate role model and should always demonstrate exemplary behaviour in relation to this.

* Parents must ask the Head Coach AND Board for permission to send out any official communication to the club,
whether it be through email, TeamSnap, Facebook, or other forms of social media. All correspondence must be approved, reviewed, and/or sent out either by the Head Coach or Technical Members.

* Parents must ask permission of the Head Coach AND Board to plan and/or organize any events on behalf of the club or for club members to attend. This includes parades, performances, fundraisers, parties, social events, etc. All events must be approved and reviewed by the Head Coach and Technical Members to ensure the event aligns with the values of Remix Baton Club, can be approved and sanctioned by ABTA, and allows members adequate time to plan and prepare.

Should any issues arise within the club that a parent feels needs to be addressed, please contact the board for appropriate action and resolution.

Disciplinary Action Policy

Please note the following 3-strikes protocols:

• Students must abide by the Athlete Code of Conduct.
• If an athlete is spoken to about behaviour 3 times within one night of classes, the parent/guardian and/or emergency contact will be contacted and asked to remove the athlete from class. A written strike will be given.
• Students are expected to follow ALL policies including the dress, equipment, conduct, and attendance policies listed above. Failure to meet the requirements and/or being unprepared for class will lead to the athlete being dismissed from class and will result in a strike in the 3-strikes policy. The strike will be provided to the athlete in writing.
• If an athlete sits out for behaviour or for not following policies, 3 times within the span of one season (incurs 3 written strikes), the athlete will be asked to leave Remix Baton Club for the remainder of the season. It is up to the discretion of the Head Coach and Technical Board Members if they can return for following seasons.
• All strikes will be documented and recorded.
• Students must get their strike notice signed by their parent/guardian. A carbon copy is also held by the Head Coach.
• Parents and athletes must sign and return their copy of the written strike.
• If parents do not abide by the Parent Code of Conduct, they will also be penalized under the 3-strikes policy.
  Parents must follow these guidelines. If a parent incurs 3 strikes within a given season, they and their athlete will be asked to leave Remix Baton Club for the remainder of the season. It is up to the discretion of the Head Coach and Technical Board Members if they can return for following seasons.
• Remix Baton Club retains the right to remove any member (athlete/parent/volunteer/board member/etc.) at any time if they feel that the club is no longer a good fit for either party.

Additional Policies for Competitive Athletes

Club Criteria for Obtaining Tape for Batons
Tape on batons is intended to aid with grip. When learning rolls, proper tracking, and awareness of baton placement is necessary for the success of performing rolls correctly at this beginning stage. If an athlete trains with tape too early, bad habits can develop in the tracking of their rolls and placement and grip when tossing their baton.
Athletes will not be provided with or allowed tape for their batons until they can consistently perform a double elbow layout.

Travel
For competitive athletes, there is the opportunity to travel. This includes locally, provincially, nationally, and internationally. When travelling, exceptional behaviour is expected as well as the same expectations listed above. All participants are expected to be polite, positive, well-mannered, cooperative, respectful, and considerate to all those encountered along the way, as well as those with whom they are travelling. There are many circumstances where athletes may be driving or rooming together. Good sportsmanship should always be displayed.

Freestyle and Pair Athletes

• All choreography and required badges must be completed in the summer prior to the start of the new season.
• Freestyle athletes must complete their Gold Pin or higher to be eligible to compete in Level B Freestyle in Canada.
• Sundays will be the only available day for private lessons. These are open to all athletes in addition to regular classes.
• Those wanting to compete in Freestyle/Pair must come for a minimum of a 1-hour private lesson on Sundays.
• Practices will be held on Sundays at a later determined time and location during the regular practice season.
• The coach has the final say regarding music, costume, choreography, division, and theme choices, but is willing to
  take athlete suggestions.

Payment Policies:

Registration Fee = $100.00 

• 1-time fee for registering athletes at the beginning of the year.
• This fee is to cover the cost of annual provincial memberships.
• Registration fees must be paid prior to attending the first day of class.

• Payments are required prior to the beginning of the half-season.
• Amounts are calculated based on monthly classes - see breakdown on registration form.
• 2 invoices will be sent per year. The first as soon as registration is received with a due date for the first September class, the second in December with a due date 30 days after issue.
• Fees are payable in lump sums either annually or bi-annually.
• All invoices will be sent from the club treasurer via the ‘Square-up” app.
• Additional monthly invoices will still be sent out for one-offs such as costumes, etc.
• Incremental payments can be made to reach the full amount before the due date.
• All invoices will have a 30-day due date after which late fees will be incurred.

All regular classes will run from September to June. Monthly tuition is based on this season. This takes into account holiday weekends, Christmas, and Spring Breaks. 

 

Payment Methods

• All methods of payment are accepted including cheques, cash, e-transfers, debit, and credit.
• Debit and credit payments can be made directly on the emailed Square invoice. For other payments, once received, the invoice will be marked as paid and an updated email receipt will automatically be sent.
• Please send e-transfers to remix.baton@gmail.com. Password: Baton202X (Current Year).
• Cheques are payable to Remix Baton Club. 

 

Discounts

Discounts are available for:

• Full Season Payment = 25% OFF
• Sibling Discount = 15% OFF
• Referral Discount = 10% OFF for 1 month of classes.

 

Available Funding

• Additional funding may be available through Central Region and ABTA.Additional sport funding can be applied through Kid Sport Canada: https://kidsportcanada.ca/alberta/calgary/apply-for-a-grant/
• Additional sport funding can be applied through Jump Start: https://jumpstart.canadiantire.ca/pages/individual-child-grants

 

Late and NSF Fees

• If FULL payment is not received by invoice deadline, an automatic 5% late fee will be applied. 
• If FULL payment is still not received within 30 days of the first late fee, the athlete will no longer be allowed to attend classes.
• Any unpaid balance from the previous season must be paid in full prior to the start of a new season or registration will not be accepted.
• An NSF charge of $25.00 will be applied to all NSF cheques.
• Automatic 1-week reminders of payment due will be sent via email from the club treasurer.

 

Cancellations/Refunds

• There will be no refund if your athlete misses a lesson.
• The club has little control over gym cancellations. Every effort will be made to make up the cancelled time.
• No refunds will be given for cancelling/dropping classes on a month-to-month basis.
• 1-month notice is required for cancelling classes. Notice must be given 1 full month prior to cancellation. The registration fee will be forfeited.
• If necessary to discontinue your athlete’s lessons, a full month will be charged in lieu of notice, and all remaining post-dated cheques and/or prepaid balances will be returned to you. The Head Coach AND Board Committee must be notified in writing.
• No refunds will be granted after March 1st. Anyone wishing to withdraw after this time will forfeit their fees.

Remix Baton Club has created and aligned these policies in support with the Alberta Baton Twirling Association and Canadian Baton Twirling Federation. We would like to thank everyone for their understanding and agreement to the policies outlined above.

By doing so, we are able to provide the opportunity of a welcoming and safe environment for athletes to discover their potential, giving them the opportunity to grow and develop skills in the sport of baton twirling, additionally with dance and acrobatics to aid in learning life skills, achievement, dedication, and confidence while contributing to a team and the world around them.

I hereby acknowledge that I have read, understand, and agree to abide by all terms, conditions, and policies of Remix Baton Club and this agreement as detailed above.