Hello,
Welcome to Girl Scouts of Southern Arizona Quick Trip/High Risk Approval Form. Thank you for letting us know about your troop's plans.
This form is used to ensure Girl Scouts, their adults, and other participants are safe while participating in local high risk activities, day trips, and short overnights.
Complete this form to notify the council of an upcoming troop activity or trip that meets any of the following criteria:
- Local High Risk Activity: An activity or trip that takes place within your city or town AND does not include an overnight AND includes any activities considered "high risk" or requiring prior approval from GSSOAZ
- Day Trip: A trip that takes place outside of your city or town but does not include an overnight. May or may not include high risk activities.
- Short Overnight: Overnight activities or trips involving 1 or 2 consecutive nights. May or may not include high risk activities.
Please submit this form at least six (6) weeks in advance from the planned start date of the activity/trip AND before making any definitive plans, including reservations, deposits, purchases, or other payments. This timeframe will allow GSSOAZ staff to review your plans and collect any additional information needed to grant approval.
After submitting a Quick Trip/High Risk Approval Form, you will receive an automated confirmation email confirming your submission. The confirmation email is for your records only and does not constitute approval of your activity/trip. Council staff will review your submission and contact you via email within two (2) weeks to let you know the approval status of the activity/trip and if additional information is required. Please consider this timeline in your planning process.
Girl Scouts of Southern Arizona cannot guarantee the timely approval of any Quick Trip/High Risk Approval forms submitted closer than 6 weeks prior to your desired activity/trip dates. We understand that some opportunities may come up closer than 6 weeks prior the to activity date. In these cases, please contact us at travel@girlscoutssoaz.org.
This form is not required for Girl Scouts of Southern Arizona council staff-run programs OR day trips or overnights taking place on GSSOAZ camp property (with appropriate reservations).
Please stop here and fill out the Intent to Plan and Extended or International Trip Form if your troop's activity or trip includes any of the following:
- Overnight activities/trips lasting more than 2 nights, regardless of location.
- Trips involving international travel to locations outside of the United States (including ocean cruises), regardless of length of trip.
Please stop here and fill out the Field Trip Notification Form if your troop's activity or trip meets all of the following criteria
- Takes place within your city/town
- Does NOT include any high risk/high adventure activities or other activities requiring prior approval from GSSOAZ per Safety Activity Checkpoints
- Does not include an overnight
Have questions or need assistance? We're here to help! Contact us at travel@girlscoutssoaz.org.