Local Training Program Self-Service Site

	Indicate Number
Total Male Athletes
Total Female Athletes
Total Young Athletes
Total Unified Partners
Total Coaches
Total Certified Coaches
Total Certified Coaches - Level 1
Total Certified Coaches - Level 2
Total Certified Coaches - Level 3
Total Certified Coaches - Unified Sports

Purchase Request

Use this form to request use of LTP program funds PRIOR to making your purchase.

Description of Items You Wish to Purchase

	Description of Item You Area Requesting	Cost
Item 1
Item 2
Item 3
Item 4

Total Expense Requested
Date Needed By

MonthDayYear
Date
Does your program have the funds to cover this expense?

YesNo, but my plans to cover the expense are...
Do you have a vendor identified for this purchase already?

NoYes, and the name of the vendor is...
How do you plan to make this purchase once approved?

I will confirm the purchase and request an invoice to be paid by Special Olympics LouisianaI will confirm the purchase and pay with my personal funds, then submit a reimbursement request to Special Olympics LouisianaI would like Special Olympics Louisiana to make this purchase on my behalf
If you have any additional documentation that you can provide (e.g. estimate from your vendor, screenshot of the items you are requesting, etc), please upload below.

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Reimbursement Request

Requests for reimbursements should only be submitted for expenses that have received PRIOR APPROVAL from SOLA.
Check here if you are submitting an invoice that you need the state office to pay directly to the vendor. If this is the case, you will also need to upload a copy of the vendor's W9 in addition to the invoice if they are a new vendor.

Yes, please pay this invoice directly to the vendor.
Provide a brief description of your reimbursement request*
Total Reimbursement Requested*
Was prior approval obtained for this reimbursement request?*

YesNo
Upload copies of receipts/invoices AND proof of payment. This must be included for your request to be processed. For any travel-related expenses (meals, transportation, housing, etc), you must include the names of each person who attended. (ONLY PDF FILES ARE ACCEPTED) If you are submitting an invoice to be paid directly to a vendor, please also attach the vendor's W9.

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OPTIONAL: If you have not been previously reimbursed by SOLA, include your full mailing address below. Once your vendor account has been set up, you will be contact via email to establish e-payment which will deposit funds directly into your bank account. This is SOLA's preferred method of reimbursement. For payments being made director to a vendor, all of this info should be on on their W9 already.

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Travel Request

Use this form to request travel arrangements on behalf of your program.
What travel services are you requesting?

Hotel room(s)Rental car(s)Meal per diemBus transportation
What event is this for?
How many will be attending? SOLA will only cover expenses for registered delegates (athletes and required coaches ONLY). We are unable to cover expenses for family members or spectators.
Start date

MonthDayYear
Date
End date

MonthDayYear
Date

Contract Review / Signature Request

Use this form to submit contracts for review and signature. LTP contacts are not authorized under any circumstances to enter into a contractual agreement with any vendor, facility or supplies. All contracts, including facility agreements, must be submitted to the State Office for approval. Once approved and signed, contracts will be returned directly to you.
What event is this for?
Date of event

MonthDayYear
Date
Upload all documentation here (pdf, doc, docx, xls, xlsx, csv)

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Insurance Request Form
Name of Event
Date and Time of Event

MonthDayYear
Date
Hour MinutesAM/PM Option
Type of Event

CompetitionFundraiserMeeting
Location of Event (Name of location)
Address of Event Location

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Is alcohol being served?

YesNo
Is there a contract or other agreement involved?

Yes (be sure to upload at the end of this form)No
Is the entity requesting to be added as an "Additional Insured"?

Yes (be sure to upload at the end of this form)No
File Upload (attach any contract that is associated with this insurance request here)

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Event Approval Form
Event Type

FundraiserCompetitionMeetingOther
Event Name
Event Date

MonthDayYear
Date
Event Description
Type a question
Projected Revenue before Expenses
Projected Expenses
Does this project involve the sale of items bearing the Special Olympics Louisiana logo?

NoYes (if yes, please attach a draft of the design you would like to use)
Does the facility/organization require a certificate of insurance listing them as a holder?

No (if no, provide the facility/organization with the Special Olympics general certificate of insurance)Yes (if yes, please also complete the "Insurance Request" Form)

Area Ribbons

Local Training Program Registration (Accreditation)