Local Training Program Self-Service Site

  • Local Training Program Self-Service Site

    Welcome to the LTP Self-Service Site for Special Olympics Louisiana Local Training Programs. Please select the action required below. If you encounter any problems, please contact the state office at (800) 345-6644 or info@specialolympicsla.org.
  • What do you need to do today?*

  • Local Training Program Registration (Accreditation)

  • The following form is required for annual completion by all Local Programs to ensure quality Special Olympics is offered consistently to those we serve. Please provide the information asked within this form, and direct any questions or concerns to your SOLA staff.

    ACCREDITATION MUST BE COMPLETED NO LATER THAN FEBRUARY 15 BY ALL LOCAL PROGRAMS (COMMUNITY-BASED AND SCHOOL-BASED) TO BE RECOGNIZED AS A SANCTIONED PROGRAM OF SPECIAL OLYMPICS. THIS INCLUDES LIABILITY INSURANCE COVERAGE AND USE OF THE SPECIAL OLYMPICS LOUISIANA NAME AND LOGO.

    Thank you!

  • LTP Coordinators are the main volunteers who receive information from the SOLA State Office and distribute that information to the LTP's coaches, athletes and families.

    If you are the head coach who receives all the paperwork and registers your team for competitions every year, you are also serving as the LTP Coordinator. You will therefore continue completing this form.

    Responsibilities of the LTP Coordinator include, but are not limited to:

    • Receive and distribute all information to the appropriate coaches, athletes, familiies, Unified Partners, and volunteers.
    • Inform SOLA State Office of any changes to LTP COordinator or coach contact information.
    • Ensure ALL athletes in the LTP have valid paperwork on file PRIOR TO THE START OF PRACTICE.
      • Athletes ages 8+ must have a valid Particiaption Packet (medical) on file, which is valid for three (3) years from the date of the exam.
      • Participants ages 2-7 are known as Young Athletes and must complete an Individual Registration form if participating in gross motor play activities only and NOT sport specific training.
    • Ensure ALL coaches, chaperones, Unified Partners and volutneers complete all necessary certifications PRIOR TO THE START OF PRACTICE.
    • Complete and return competition registration forms for delegate participation by due dates as set by the SOLA State Office.
  • This is a(n):*
  • LTP Type:*
  • Athletes interested in joining this LTP MUST: (select all that apply)*

  • Program Census

  • What Sports are Offered by your programs?: (check all that apply)*
  • In addition to sports training and competition, does you program offer any of the following? (select all that apply)*
  • Rows
  • What are group(s) are served by your LTP?

  • Program Structure and Management

  • Does your Local Program have an active management team that meets your Special Olympics Louisiana's minimum standards?*
  • Does your Local Program agree to comply with your Special Olympics Louisiana policies/guidance for fundraising and financial management?*
  • Does your Management Team have a plan in place that addresses succession? Succession is defined as having tentative names/rolls for management team determined for the next three years, at a minimum*

  • Program Administration

  • Do all active athletes have current and complete registration documents on file with your Special Olympics Louisiana?*
  • Are all volunteer leaders in your Local Program (Management Team, coaches, chaperones) registered as Class A volunteers according to the Special Olympics volunteer policy, including completion of the Class A Volunteer Form and Protective Behaviors training?*
  • Have all athletes, coaches, and Class A volunteers reviewed and agreed to their respective Code of Conduct?*
  • Does your team offer the opportunity to compete in competitions offered by your Special Olympics Louisiana, or do you only offer practice and training opportunities?*
  • Have all training and competition facilities been deemed as safe? To satisfy this question: (1) All facilities must have an available first aid kit, and at minimum one person present that is first aid/CPR certified; (2) Current athlete emergency contact information is available on site; and (3) a phone and/or transportation is available in case of emergency.*
  • Has your program reviewed, and agreed to use, Special Olympics Louisiana's standard procedure for crisis communications and incident reporting?*
  • Does your program agree to and follow all Special Olympics Louisiana guidance for insurance procedures, including making necessary requests for Certificates of Insurance when needed?*

  • Operations

  • Does your program participate in at least one Special Olympics Louisiana State Office fundraising event?*
  • Does your program host one or more fundraising events per year that benefit your Local Program and are not administered by Special Olympics Louisiana's State Office?*
  • Does your program agree to and follow all Special Olympics Louisiana guidance for logo usage and branding, for communication materials, uniforms, and signage?*
  • What method(s) of communication are used by your program, outside of Special Olympics Louisiana State Office communications?*

  • Agreement and Ongoing Support

  • Is there a primary need where Special Olympics Louisiana can assist you? Use the options provided, or type in a new option if needed.*
  • Does your program agree not to discriminate against any Local Program participant? This includes a person's race, origin, gender, religion, geography, and political philosophy.*
  • Does your program understand that expenses will not be paid or reimbursed by Special Olympics Louisiana until this accreditation has been submitted and approved?*
  • Does your program understand that athlelte, partner and coach participation will be restricted until this accreditation has been submitted and approved?*

  • By checking the box below we agree that, by completing this accreditation process:*

    1. Our Local Program is authorized to operate as an official sanctioned agent of Special Olympics and Special Olympics Louisiana, including the right to use the name and logo of Special Olympics Louisiana.
    2. We are authorized to solicit funds in the name of Special Olympics Louisiana, according to our Accredited Program's policies and permissions.
    3. We are authorized to participate in Special Olympics activities.
    4. By completing accreditation, our Local Program has access to available resources from our Accredited Program (examples: guidance/assistance with vendors or facilities, continuing education, and opportunities to participate in higher level competition), that might otherwise not be available if we are unaccredited.
  • *

  • Please upload the following in support of the previous questions and statements. All are required.*

    1. Management Team Roster: For each member, include name, phone, email, role, # of years in role. If succession plan is in place, include with roster.
    2. Local Program Budget: Include all estimated revenue and expenses expected during the current fiscal year. Please include all in-kind/donated support that you currently receive.
    3. List of events and/or competitions (sports, fundraising, health & fitness, etc.) hosted by your Local Program.
    4. One picture demonstrating your use of proper branding, such as a team uniform or a promotional flyer.
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  • Purchase Request

    Use this form to request use of LTP program funds PRIOR to making your purchase.
  • Rows
  • Date Needed By
     - -
  • How do you plan to make this purchase once approved?
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  • Reimbursement Request

    Requests for reimbursements should only be submitted for expenses that have received PRIOR APPROVAL from SOLA.
  • Was prior approval obtained for this reimbursement request?*
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  • Travel Request

    Use this form to request travel arrangements on behalf of your program.
  • What travel services are you requesting?
  • Start date
     - -
  • End date
     - -

  • Contract Review / Signature Request

    Use this form to submit contracts for review and signature. LTP contacts are not authorized under any circumstances to enter into a contractual agreement with any vendor, facility or supplies. All contracts, including facility agreements, must be submitted to the State Office for approval. Once approved and signed, contracts will be returned directly to you.
  • Date of event
     - -
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  • Insurance Request Form

  • Date and Time of Event
     - -
  • Type of Event
  • Is alcohol being served?
  • Is there a contract or other agreement involved?
  • Is the entity requesting to be added as an "Additional Insured"?
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  • Event Approval Form

  • Event Type
  • Event Date
     - -
  • Does this project involve the sale of items bearing the Special Olympics Louisiana logo?
  • Does the facility/organization require a certificate of insurance listing them as a holder?

  • Supplies Order Form

  • Rows
  • Date Needed By
     - -
  • Ribbons include free safety pins. Do you also want to purchase cording?

  • Calendar item for website

  • Date of Event
     - -
  • Should be Empty: