Hello,
Welcome to Girl Scouts of Southern Arizona's Extended Overnight or International Trip Approval Form. Thank you for letting us know about your troop's plans.
This form is used to ensure Girl Scouts, their adults, and other participants are safe by following Girl Scout safety protocols while participating in extended trips of 3+ nights and for all trips involving travel outside of the United States.
Complete this form to notify the council of an upcoming troop activity or trip that meets any of the following criteria:
- Extended trip lasting 3+ nights within the continental United States
- Travel to any locations outside of the continental United States, regardless of trip duration.
Before submitting an Extended Overnight or International Trip Approval Form, a troop must have submitted an Intent to Plan an Extended Overnight or International Trip Form and received preliminary approval from GSSOAZ.
Please submit your Extended Overnight or International Trip Approval Form at least two (2) months in advance for extended trips within the United States and at least six (6) months in advance for trips involving travel outside of the United States (this includes trips involving ocean cruises). This timeframe will allow GSSOAZ staff to review your plans and collect any additional information needed to grant approval. Some trips take longer to plan, adjust accordingly!
Once GSSOAZ receives your submission, it will be added to the queue of Extended Overnight or International Trip Approval Forms to be processed. Forms are reviewed in the order they are received. Girl Scouts of Southern Arizona cannot guarantee the approval of any forms submitted closer to the travel dates than the stated timeline. We understand that some opportunities may come up closer to desired travel dates. In these cases, please contact us at travel@girlscoutssoaz.org.
After submitting this form you will receive an automated confirmation email confirming your submission. The confirmation email is for your records only and does not constitute approval of your activity/trip. Council staff will review your submission and contact you via email within two (2) weeks to let you know the approval status of the activity/trip and if additional information is required. Please consider this timeline in your planning process.
This form is not required for Girl Scouts of Southern Arizona council staff-led programs OR day trips or overnights taking place on GSSOAZ camp property as part of a troop reservation.
Have questions or need assistance? We're here to help! Please contact travel@girlscoutssoaz.org.