Arts Building Filming Request

Filming in TMA Spaces Request

FOR TMA-MANAGED SPACES AND PUBLIC SPACES IN THE ARTS BUILDING ONLY
IMPORTANT! PLEASE READ ALL REGULATIONS:

NOTE: West Campus is no longer an option to film at as the School of Medicine has taken over the property.

Use this form to request permission to film in TMA or public spaces at the Arts Building. Department of Art or Design spaces are NOT to be requested on this form, please reach out to those departments for instructions on requesting their spaces.

Please note the University's Filming and Photography policy. It is expected that your request will adhere to this policy. NOTE: Only projects that are class-related or TMA-sponsored will be approved. Commercial, Personal, or non-university-related projects will not be approved.

This form is intended for Theatre and Media Arts (TMA) student/class use only. Non-TMA students/classes wanting to film in the Arts Building will need to email Don Powell, Assistant Dean (don_powell@byu.edu) for more instructions.

Once submitted, your form will be sent to your faculty member for approval before being sent to either the college or TMA for final approval. Expect a couple of days to get approval. If approved, the following guidelines must be followed:

FILMING IN TMA AND PUBLIC SPACES GUIDELINES
- TMA may authorize filming only in TMA-approved spaces within the Arts Building. Filming in areas controlled by other departments requires permission from those departments.
- Approval is limited to class-related or TMA-sponsored projects. Commercial, personal, and other non-TMA-approved projects are prohibited.
- Weapons, firearms, fire, and smoke are prohibited unless the project has prior approval from BYU Risk Management and appropriate campus authorities, as well as faculty supervision and professional safety mentoring.
- Filming must not disrupt classes, events, building operations, or other occupants.
- Productions involving loud noises, screaming, fighting, alarms, or other potentially alarming situations must post visible signs notifying building occupants that filming is in progress.
- Filming must not block or restrict normal access or egress.
- The Arts Building is open Monday–Saturday, 6:00 a.m.–11:00 p.m. Filming outside these hours requires special college or university approval and the presence of a faculty supervisor throughout the shoot.
NOTE: Filming in parking lots, especially after hours, will require us to register the film shoot as a campus event with BYU Parking, Scheduling, Security, and Risk Management. This process will take between 5-10 days to be approved.
Please note: the following TMA spaces are NOT available for students to film in:
- Mainstage Theatre
- Studio Theatre
- Secured areas and labs (i.e., locked storage rooms, Film Checkout, Makeup and
- Wardrobe studios, Prop Shop, and Foundry)
Is this project affiliated with a BYU Class or a BYU department project?
We cannot process your request with this form. All projects not affiliated with BYU classes or from a BYU department will need approval from BYU's University Communications office.

More information about the BYU Filming on Campus policy and how to contact University Communications can be found here: https://universitycommunications.byu.edu/

Arts Building Filming Request

FOR TMA-MANAGED SPACES AND PUBLIC SPACES ONLY
Name

First NameLast Name
Email
example@example.com
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Date and Time of filming
Please give the timeframe you are filming: (ex. Tuesday, Sept. 20 from 3pm-8pm)
What type of BYU West spaces do you want to film at (select all that apply):

Not Sure or Other:
PLEASE NOTE:

If filming in a restroom in the Arts Building, the following regulations must be followed:
- A sign must be posted closing the restroom to the public for the duration of filming.
- A posted sign directing patrons to the nearest alternative restroom location
- A member of the crew (can include actors) must be the gender of the restroom you are using. For example, if you are using a woman’s restroom for a scene, a member of the crew or one of your actors must be female to access the restroom.
Do you understand and agree to follow the restroom regulations as explained above?
Please list the spaces you hope to film in (BE AS SPECIFIC AS YOU CAN, including room numbers if possible. If it helps, please include a map or photos in the attachment section at the bottom of the form):
Description of what is being filmed:
Please be as descriptive as possible including props, food, number of actors/crew, what you will be doing to the space, etc.
How many crew members will be on the shoot (including actors).
What class is this for?
i.e. TMA 319
Class Instructor's Name
Instructor's Email
example@example.com
Optional: Upload any documents that may help us know where you are going to be filming (i.e. maps, photos, etc.)

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Filming in TMA Spaces Request

Arts Building Filming Request