TMA BYU West Filming Request

TMA BYU West Filming Request

FOR TMA-MANAGED SPACES AND PUBLIC SPACES ONLY
Please use this form to request permission to film at BYU West Campus. Please note the University's Filming and Photography policy. It is expected that your request will adhere to this policy. NOTE: Only projects that are class related or TMA-sponsored will be approved. Commercial, Personal, or non-university related Projects will not be approved.

This form is intended for Theatre and Media Arts (TMA) student/class use only. Non-TMA students/classes wanting to film at BYU West will need to email Don Powell, Assistant Dean (don_powell@byu.edu) for more instruction.

Once submitted, your form will be sent to your faculty member for approval before being sent to either the college or TMA for final approval. Expect a couple of days to get approval. If approved the following guidelines must be followed:

FILMING AT BYU WEST GUIDELINES
- Weapons, fire, smoke, or guns are not permitted to be used during filming at BYU West Campus
- Filming must not disrupt classes or other events happening at BYU West
- If you are filming a scene that has loud noises, screaming, fighting, alerts, or situations that may scare or frighten others in the building, you must post signs stating you are filming in the area
- If filming in a public space (i.e. WCCB hallways, commons area, parking lots, outside BYU West, etc.):
  - the college building representative must approve this form based on the faculty member's recommendation and the availability of the space
  - filming must not prevent normal public access/egress to the space (i.e not blocking access to those who are occupying the building)
- If filming in a TMA-managed space (i.e. Classroom, auditorium, labs, WCAS, etc.):
  - The TMA department will give approval based on the faculty member's recommendation and the availability of the space
  - You may visit the TMA office to see which spaces are available, however, you cannot schedule until this form is approved.
- If filming in a Non-TMA managed space (i.e. Dept. of Art, Dept. of Design, Marketing and Production (MAPS) managed space):
  - you will need to receive permission from that department. Please ask their main office for instructions to receive permission.
- BYU West is open 6am-11pm Monday-Saturday. If a student wants to film in any space after open hours, they will need special permission from the college/university and a faculty supervisor to be with them during the filming.
- NOTE: Filming in parking lots, especially after hours, will require us to register the film shoot as a campus event with BYU Parking, Scheduling, Security, and Risk Management. This process will take between 5-10 days to be approved.
Please note: the following TMA spaces are not available for students to film in:
- West Campus Basketball Gyms (there are no longer basketball gyms in West Campus as they have been converted to storage and the Mainstage theatre)
- Mainstage Theatre
- Studio Theatre
- 1010 WCCB - Student Black Box Theatre
- Secured areas and labs (i.e. Locked storage rooms, TMA Checkout storage, Makeup and Wardrobe studios, Prop Shop, and Foundry)
VERY IMPORTANT:

THIS FORM IS ONLY FOR PERMISSION TO FILM IN TMA-MANAGED ROOMS AND PUBLIC SPACES AT WEST CAMPUS.

BYU West is the home to three academic departments, the College of Fine Arts and Communications offices and advisement, and other auxiliary support entities. This form only grants permission to those spaces managed by TMA, the CFAC, and most public spaces. Other departments and entities have different processes to request permission to film in their areas.

How can I tell who manages what space?

You can view this map which indicates who manages each space in West Campus.
You can also look at the room's door sign. The color at the top of the sign indicates who manages that space:

GREEN = TMA (Use this form to request permission)

BLACK and all Public Spaces (Grey) = College of Fine Arts and Communication
(use this form to request permission, may be requested to seek permissions from Marketing and Production)

RED = Department of Design (Must visit Dept. of Design to request permission, 1100 WCCB)

BLUE = Department of Art (Must visit Dept. of Art to request permission, 1100 WCCB)

YELLOW = CFAC Advisement (Must visit CFAC Advisement to request permission, 1190 WCCB)
Is this project affiliated with a BYU Class or a BYU department project?*

YesNo
We cannot process your request with this form. All projects not affiliated with BYU classes or from a BYU department will need approval from BYU's University Communications office.

More information about the BYU Filming on Campus policy and how to contact University Communications can be found here: https://universitycommunications.byu.edu/

TMA BYU West Filming Request

FOR TMA-MANAGED SPACES AND PUBLIC SPACES ONLY
Name*

First NameLast Name
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
Date and Time of filming*
Please give the timeframe you are filming: (ex. Tuesday, Sept. 20 from 3pm-8pm)
What type of BYU West spaces do you want to film at (select all that apply):*

Public Space (Hallways, Stairs, WCCB Commons, Outside grounds etc.)TMA Managed Space (TMA Classrooms, auditorium, labs, theatres, anything in the WCAS, etc. These are typically labeled with a green room sign)West Campus RestroomNot Sure or Other:
PLEASE NOTE:

If filming in a restroom at BYU West Campus, the following regulations must be followed:
- A sign must be posted closing the restroom to the public for the duration of filming.
- A posted sign directing patrons to the nearest alternative restroom location
- A member of the crew (can include actors) must be the gender of the restroom you are using. For example, if you are using a woman’s restroom for a scene, a member of the crew or one of your actors must be female to access the restroom.
Do you understand and agree to follow the restroom regulations as explained above?

YesNo
Please list the spaces you hope to film in (BE AS SPECIFIC AS YOU CAN, including room numbers if possible. If it helps, please include a map or photos in the attachment section at the bottom of the form):*
Description of what is being filmed:*
Please be as descriptive as possible including props, food, number of actors/crew, what you will be doing to the space, etc.
How many crew members will be on the shoot (including actors). *
What class is this for?*
i.e. TMA 319
Class Instructor's Name*
Instructor's Email*
example@example.com
Optional: Upload any documents that may help us know where you are going to be filming (i.e. maps, photos, etc.)

Cancelof
Should be Empty:

TMA BYU West Filming Request

VERY IMPORTANT:

THIS FORM IS ONLY FOR PERMISSION TO FILM IN TMA-MANAGED ROOMS AND PUBLIC SPACES AT WEST CAMPUS.

TMA BYU West Filming Request