Building/Room Request Form

Organization

Organization Website/Page

Today's Date*

Date

Contact Name*

First NameLast Name

Contact Phone Number*

Please enter a valid phone number.

Contact Email*

example@example.com

Are you a member of Bering Church?

YesNo

How did you hear about us?*

FEE SCHEDULE

Church members and non-profits (proof required) recieve 25% off Room fee.

Fees are not prorated.

*$50.00 Security Deposit required to reserve room (will be applied to final invoice).

Unless otherwise approved, all fees are due 5 business days prior to event.

Small Classroom - $50 (up to 3 hours) $20 each additional hour
Large Classroom - $75 (up to 3 hours) $25 each additional hour
Community Room - $75 (up to 3 hours) $20 each additional hour
Fellowship Hall - $150 (up to 3 hours) $50 each additional hour
Fellowship Hall w/Kitchen - $200 (up to 3 hours) $65 each additional hour
Sanctuary - $300 (up to 3 hours) $100 each additional hour
Table clothes rental (round (black or green) and rectangle (black or white) - $5 each
Custodial Support - $150.00 (up to 3 hours) $50.00 each additional hour.
Sound/Livestream - $150.00 (up to 3 hours) $50.00 each additional hour.
All other requests and/or fees are on a case-by-case basis.

Door monitors/security are required at all after hour events and is the responsiblity of the requesting party.

Event Description*

Date of Event*

Date

Event Start Time*

Hour Minutes

AM/PM Option

Event End Time*

Hour Minutes

AM/PM Option

Is this a recurring event?*

Yes (answer next question)No (skip next question)

For recurring event, how often?

WeeklyMonthlyQuarterly

For recurring event, what day of the week?

Number of people?*

Equipment Needed (i.e. tables, chairs, etc.)*

Will you require custodial support? ($150.00) (If you opt out of custodial support you will be required to complete a cleaning check list at the end of your event).*

YesNo

Will there be alcohol at this event?*

Yes (event insurance & TABC certified servers required)No

Will there be food at this event?*

Yes (answer next question)No (skip next question)

Will you need use of the kitchen?*

YesNo

PLEASE READ AND SIGN BELOW

In our use of the facilities of Bering Memorial U.C.C. we will honor the following Statement:

We proclaim that all people are created in the image of God and affirm that each person, regardless of age, economic status, faith history, ethnicity, gender, mental or physical ability, marital status, sexual orientation, or gender identification, is a beloved child of God and worthy of God’s love and grace.

We support the full participation of all persons in every phase of church life. Through education and informal discussion, we will strive to better understand those who are different from ourselves to bring about a more accepting society.

We recognize ourselves to be an Open and Affirming congregation.

Signature - Affirming Statement Agreement*

PLEASE READ AND SIGN BELOW

BMUCC - Facilities/Equipment Use Request Guidelines

1. This agreement outlines the understanding between Bering Memorial UCC, and the person/organization named herein.

2. This should in no way be construed as a “contract” or “lease agreement.”

3. A current Building/Equipment Request form must be on file (should contact information or needs change a new form must be filled out).

4. It should be understood that the activities and needs of Bering UCC come first.

5. Meetings/activities will not be scheduled concurrently with any worship service.

6. Bering UCC reserves the right to amend or cancel any aspect of this agreement.

7. Any monies collected are not “rent” and do not entitle the payer to any control over space, equipment or personnel.

8. It is the event coordinators responsibility to allow access to participants, unless otherwise approved by staff. Doors may not be propped open at any time.

9. It is the event coordinators responsibility to ensure building safety during event.

10. It is the event coordinators responsibility to leave facility in the same manner in which it was provided, unless otherwise agreed upon.

11. Any special requests must be submitted to the office at least 72 hours in advance.

12. Should a group decide to cancel a particular meeting date, you must call office at least 72 hours prior to the scheduled meeting.

13. Should a group decide to discontinue a recurring meeting, please let the office know as soon as possible.

14. All meetings will be cancelled on official Church Holidays.

15. It is the event coordinators responsibility to ensure the property is vacated and locked after event.

16. Any costs incurred as a result of neglect/misuse will become the responsibility of the coordinator/group.

Church Holidays

New Year’s Day 7. Thanksgiving Day

Martin Luther King Day 8. Friday after Thanksgiving

Monday after Easter 9. Christmas Eve (after 12:00)

Memorial Day 10. Christmas Day

Independence Day 11. Christmas Holiday

Labor Day 12. Day(s) Designated by Sr. Pastor

Signature - Policy Agreement*