• 149 Self Assessment

    Instructors/Coaches (REV 1.0 19/07/24)
    149 Self Assessment

  • Complete all areas where applicable.

    This form may be saved, continued at a later time, and then submitted when completed. Press SAVE, to save your entries.  You will be automatically sent a link to the email you provide, then use link to continue assessment, and press SUBMIT when completed, no later than 1st November 2024, or BEFORE you start instructing.

    This form is a controlled document, managed by the NZHGPA delegation.

    Information provided will be held in confidence and used by the Operations Team for improving safety and operational procedures within the NZHGPA 149 Certification. 

  • PURPOSE


    This questionnaire is a self-assessment tool for the head or sole Instructors/Coaches; to help identify strengths and any weaknesses for improvement to both your legal aviation obligations and the safety of your students. This Internal Audit Tool will have a three year cycle for lodging with the NZHGPA Auditor (recommend internal review annually or after a safety event), and form part of any future on-site instructor audit. 


    Ultimately, the audit is about demonstrating compliance with the OPM, and improving safety of those instructed/coached under your care, in an environment that is known to have an inherent risk. Lodging of the internal audit is a compulsory requirement to remain listed and endorsed by the NZHGPA on the association website list of Instructors/Coaches and the flying school webpage. 


    By completing and lodging this audit with the NZHGPA, you will be able to outwardly demonstrate that a review has been undertaken to ensure you, as an instructor, remain up to date with the Civil Aviation Act 1990, and with various Civil Aviation Rule Part 1, 12, 19, 61, 91, 106 requirements that allow you to instruct, under the privileges granted by the NZHGPA Part 149 certificate, that consolidates those rule parts into the NZHGPA Operations Procedure Manual; https://nzhgpa.org.nz/operational-procedures-and-forms/.   

    Completion of the self-assessment audit will be compulsory in order to operate as an instructor in New Zealand and will form the basis for future physical audits, which are expected to roll out from mid-2025 onwards. On passing the physical audit, you will be issued with a three year NZHGPA Quality Seal of Approval Certificate. This will provide confidence that you are an approved NZHGPA training provider who has met the quality assurance requirements of the CAA through the NZHGPA 149 Quality Management System.

    If you have any operational questions with regards to this form, please contact operations@nzhgpa.org.nz.  

  • NOTE:

    If you generate income from instructing or coaching, you are considered to be a Person Conducting a Business or Undertaking (PCBU), and there are additional duty of care obligations, under the the Health and Safety at Work  Act 2015, which are outside the responsibilities of the NZHGPA. More information can be found in the NZHGPA INSTRUCTOR HANDBOOK . In addition, the NZHGPA has written the HG/PG SMS 101 Guide specifically to help Instructors/Coaches navigate their legal obligations under the Act. Please make yourself familiar with those requirements.

  • SECTION 1 - Organisation Details

  • Rows
  • 1.2 Do you plan to instruct/coach for the coming flying season 1 APRIL - 31 MARCH?*

  • Section 2 - Policies

  • 2.1 Is there a documented Safety Policy Statement, signed and dated ? (OPM 2.1, 2.2)*
  • 2.2 Do you have documented Safety Goals & Objectives for your organisation?*
  • Rows

  • Section 3 - Organisation & Management

  • 3.1 Are you the Head Instructor/Coach?*
  • Rows

  • Section 4 - Documentation

  • 4.1 Do you keep Instructor/Coach Records? (OPM 4.3.1)*
  • 4.2 Do you keep a record of OPMF01_Temporary Student Pilot Membership? (OPM 4.3.1)*
  • 4.3 Do you keep STUDENT progression records? (OPM 4.3.1)*
  • 4.4 After each period of instruction/coaching, are Instructor/coach records maintained in sufficient detail to identify student performance in attitude & skill? (OPM 4.3.1.5)*
  • 4.5 How often are students sat down and evaluated on their performance vs their expectation of progression?*
  • 4.6 Do you keep PILOT records for up to 3 years? (OPM 4.3.8)*
  • 4.8 Do you use the NZHGPA Waiver Form? Please be aware you cannot opt out of your duty of care, but you can make the student aware there is an inherent risk to flying a hang glider or paraglider (OPM 6.5.10 Briefings).*
  • 4.9 Do you keep a log of all safety events / issues (close calls, near misses, accidents, incidents) to identify trends?*

  • Section 5 - IQA

  • 5.1 Do you review your Safety Systems (this internal audit would count as an internal review)?*
  • 5.2 When was your last review?*
     - -

  • Section 6 - Training

  • 6.1 I have reviewed and reflected on the NZHGPA Instructor Code of Conduct during the past year. (OPM 6.5)*
  • 6.2 Do you make your students aware of the NZHGPA Member / Pilot Code of Conduct? (OPM 8.1.1)*
  • 6.3 Are you aware of the TM10 Flight Instructing Guide; information processing and characteristics of learning for students? (OPM 6.5.1, 6.5.14)*
  • 6.4 How familiar are you, and any instructors/Coaches under your authority, with the NZHGPA Instructor Handbook, within the past year? (NZHGPA website / Instructor Ratings)*
  • 6.5 Do students know where to find the NZHGPA website and the NZHGPA OPM? (OPM 6.5.18)*
  • 6.7 Have Site Assessment Forms been completed and held by the Instructor for ALL Launch and Landing training sites used? (OPM 6.5.7, OPMF41A - Site Assessments)*
  • Rows
  • Rows
  • 6.10 How do you obtain confirmation from the student that they are compliant with IMSAFE? (OPM 6.5.12.4)*
  • 6.11 What is your process for assessing weather conditions for training? (OPM 6.5.8)*
  • 6.12 Are students briefed, regarding inherent risks, prior to commencing training? (OPM 6.5.10)*
  • 6.13 Do you have an Emergency Response Plan (ERP)? (OPM 6.5.13)*
  • 6.13A Is this ERP communicated to ALL CREW? (OPM 6.5.13)*
  • Rows

  • IMPORTANT

    YOU SHOULD NOT OPERATE WITHOUT ONE.

  • 6.14 If an Instructor/Coach flying tandem or a solo student has an accident/incident, do others know what to do?*

  • IMPORTANT

    Everyone involved in your operation should be briefed on the ERP.

  • Section 7 - Certs & Ratings

  • 7.1 Which disciplines do you instruct / coach? (multiple answers) (OPM 7.0)*
  • 7.2 I have a procedure to check, on an annual basis, that I, and any Instructors/Coaches I am responsible for, are CURRENT with Seminar attendance. (OPM 6.2.3, 6.2.4, 7.1.6C,7.2.5B, 7.3.2C, 7.4.2D, 7.4.4D, 7.5.3C, 7.5.5B )*
  • 7.3 I have a procedure to check, on an annual basis, that I, and any Instructors/Coaches I am responsible for, have a CURRENT First Aid Certificate to meet the NZQA Standards 6400,401,6402. (OPM 7.1.5 HG AIH, 7.1.6 HG ISH, 7.2.4 AIP, 7.2.5 ISP, 8.2.5 Firs Aid Certificate )*
  • 7.4 Do you put streamers on your students or student gliders (Required for HG only: OPM 7.1,7.2, PG optional)*

  • Section 8 - Standard Operating Procedures

  • 8.1 Do you check to ensure that all students are either a Student Member or Full Member of the NZHGPA before commencing flight training?(OPM 8.2.2)*
  • 8.2 Do you inform student pilots, at the start of their training, that they must gain Full Membership status BEFORE being granted Pilot Certificates above PG1 Student or HG Beginner?(OPM 8.2.2B)*

  • - Equipment Procedures

  • 8.4 Do your HG and/or PG meet Airworthiness Standards?(OPM 8.8, 9.2)*
  • 8.5 Are you aware of Equipment Standards?(OPM 8.9)*
  • 8.6 Does the equipment your students use for training always meet current standards? (OPM 8.9)*
  • Rows
  • Rows
  • 8.9 Do you have a procedure to ensure that student helmets meet the NZHGPA standard? (OPM 8.9.2)*
  • 8.10 Are all reserves appropriately sized for use? (OPM 8.9.3; TM51)*

  • - Risk Management

  • 8.12 Is there a system of reporting hazards that crew/students are aware of? (OPM 8.7.4)*
  • 8.13 Is there a written procedure for communicating hazards and assessing risks to students? (OPM 2.2, 6.5.10, 8.7.4)*
  • 8.14 Is this documented and made accessible to all crew, students and visitors on site? (OPM 8.7.4)*
  • 8.16 Do you report accidents / incidents / near misses / close calls using the NZHGPA AIRS? (OPM 8.11, 8.12)*
  • Rows
  • 8.18 Do you follow the accident/incident notification process and relevant reporting times? (OPM 8.11, 8.12)*

  • Section 9 - Maintenance

  • 9.1 Do you have an internal system to report defects? (so as to identify any trends; report to NSO; OPM 9.1.2)*
  • 9.2 Do you have procedures in place to ensure all equipment is maintained in accordance with NZHGPA and/or manufacturer's requirements? (OPM 8.9, 9.3, 9.11)*
  • 9.3 Have all reserves, currently in use, been repacked within the last 12 months?*
  • 9.4 Are all completed WOF forms submitted to the NZHGPA administrator? (OPM 9.3)*
  • 9.5 Are WOF copies kept by the school?*

  • Section 10 - General Comments

  • Section 11 - Declaration

  • DECLARATION

    I hereby certify that I have provided correct and truthful answers, and that if anything materially changes, I will advise the NZHGPA Auditor (audit@nzhgpa.org.nz).

  • Instructor/Coach Signature Date*
     - -
  • Should be Empty: