Alton CC 2023 Provence Holiday Booking Form

Lead participant's name *

First Name Last Name

Lead participant's email address *

example@example.com

Lead participant's mobile number

Please enter a valid phone number.

Second participant's name

First Name Last Name

Second participant's email address

example@example.com

Room type preference *

Double Twin Single occupancy

If sharing, have you already agreed to share a room

Yes No

If you have agreed to share, please enter their name

First Name Last Name

If required, would you be willing to share a room? *

Yes No

Do you have any special dietary requirements? *

None Vegetarian Vegan Gluten free Other

Please add any special dietary requirements not covered above or details of second participant's dietary requirements

Planned means of travel to Provence from UK *

Flight Train Driving Other

Lead participant, will you be taking your own bike? *

Yes No, plan to rent

Second participant, will you be taking your own bike?

Yes No, plan to rent

If flying, do you need advice / assistance with:

Bike box hire or purchase recommendations? Packing your bike for air transportation?

If flying, are you interested in car sharing from the Alton area to the airport?

Yes No

If car sharing, please enter the names of those sharing your vehicle and whether you have capacity for others

PLEASE READ CAREFULLY:

Submission of this form will be construed as a commitment to the hotel booking and your agreement to pay the deposit when requested.

Given the limited room availability, bookings will be considered on a first come/first served basis with additional priority applied to those that have a willingness to share a room.

Once your booking request has been confirmed by Alton CC, you will be requested to pay a deposit of either €107.80 per person (for 2 sharing) or €149.80 (single) to the club within 7 days of receiving your confirmation; we shall then perform a Euro/Pound conversion nearer the time in addition to providing instructions for method of payment. Delays in payment of the deposit could mean that your booking may be reallocated to another member if we are oversubscribed. You should note that the Alton CC is purely acting
as logistical organiser and collector of deposits, once the non-refundable deposit has been remitted to the hotel, Alton CC holds no further liability for money paid; disputes will need to be taken up with the hotel directly. If you must withdraw, you should contact the Alton CC Holiday Organiser ASAP, we may be able to suggest a replacement (no promises); this is also why it is imperative that you have valid Travel Insurance prior to your holiday booking.

Take note of the hotel’s Group Cancellation Policy detailed below.

BOOKING AND CANCELLATION CONDITIONS FOR A GROUP

The payment of the deposit will be made at the time of booking and will correspond to 20% of the total amount of the stay.
The balance will be paid no later than the day of arrival.
Any cancellation more than 30 days before the stay will incur a fee of 20% of the total amount of the stay.
Any cancellation less than 30 days before the stay will incur a fee of 50% of the total amount of the stay.
Any cancellation less than 48 hours before the stay will incur costs representing 100% of the total amount of the stay.

Alton CC 2023 Provence Holiday Booking Form

Please submit this form by no later than 16th October 2022