Carrier Dispatch Agreement

Carrier Dispatch Agreement

Driver & Equipment Intake
GATHER the following documents & info before you start: All Documents MUST be in PDF format
1. Factoring Information including Letter of Assignment
2. MC Authority Letter
3. Insurance information & Certificate
4. W-9
5. Banking information
6. Company Logo
7. Profile pic (not required but requested for our TMS program)
DO NOT hit the back key on your mouse or computer use the back "Button" or all information will be lost.

If it asks you to Signup to jotform just scroll down and say "skip" and enter your email.

** to save your work along the way just hit "Save & Continue" if you want to finish it later, next will take you to the next step if you need to go back use the "BACK" button.

otherwise just click "Next"

Your Name*

First NameLast Name
Legal Carrier Company Name*
As listed with all government agencies
DBA if applicable
Federal ID# (EIN)*
88-123456 as given by the IRS
Company Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Main Phone*
Please enter a valid phone number.
Other Phone
Please enter a valid phone number.
Email*
example@example.com
Date MC# accquired*

MonthDayYear
Date
MC#*
DOT#*
Do you have SCAC Code?*

YesNo
What is your SCAC code

Do you have a Factoring Company*

YesNoI'm working on itI need help with that
Name of Factoring Company if Yes*
Factoring Company Contact Person*

First NameLast Name
Factoring Company Email*
example@example.com
Factoring Company Phone*
Please enter a valid phone number.
Example of Letter of Assignment
Upload Factoring Letter of Assignment *

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Insurance Company Name*
Insurance Certificate Request Email*
example@example.com
Insurance Agent Name*

First NameLast Name
Insurance Agent Phone*
Please enter a valid phone number.
Insurance Agent Email*
example@example.com
Do you have General Liablity? This is not the same as auto liability and some brokers will require it. Ask us about it if you don't know. Many carriers are unaware of this coverage.*

YesNoNot Sure
Do you have Workers Comp Insurance Coverage?*

YesNo
Which ELD Company Do you use?*

Additional Services Request

Select Optional Services you are interest in below, Each service is in addition to the quoted dispatch Service fee so we can discuss your needs and pricing for additional services. You may add any of the extra services at any time you choose or not at all.

Carrier Dispatch Agreement
This Carrier Dispatch Agreement for dispatch service made and entered into on Date by and between First Name Last Name (Authorized company agent) Company Name (Company Name, hereinafter referred to as "Carrier"), and Blue Dog Dispatch LLC., (hereinafter referred to as "Dispatcher").
Section 1 "Recitals":

Whereas, Carrier is a MOTOR CONTRACT CARRIER, desiring to retain Blue Dog Dispatch LLC by executing a Limited Power of Attorney form to secure freight and dispatch Carrier's equipment. Signing rate confirmations and submitting invoices on the behalf of the carrier.
Whereas, Blue Dog Dispatch is a transportation dispatching service provider handling the necessary paperwork between shippers/brokers and the Carrier.
The Carrier must prior to the implementation of this agreement furnish to Blue Dog Dispatch the following:
1. A signed Limited Power of Attorney form (inclusive of this document)
2. Copy of Carrier's Authority. (Upload at bottom of form)
3. Proof of Insurance Certificates**
  ** We require at least $1,000,000 in Automobile Liability (scheduled autos). Also, Cargo of $100,000 is required by most brokers. Power Only also requires trailer interchange insurance.
4. A signed W-9 (to be uploaded with other required documents in our "Carrier Forms Upload" link)
5. This Agreement form completed, dated, and signed. (Digital signature at bottom of form)
Section 2 "Statement of Work":

Blue Dog Dispatch will provide the following:
1. Find freight that best matches profile for the Carrier discussed during initial
  consultation.
2. Upon the Carrier agreeing to the load, Blue Dog Dispatch will email to shipper / broker the Carriers, Authority, W-9, proof of insurance, and order insurance certificates if required, along with any other required supporting documentation.
3. Handle the setting of appointments if needed.
4. Assist with directions to shipper/consignee if needed.
5. Assist with any problems that arise in the transit of the load, when necessary, within our capabilities.
6. All load information is available to the Carrier at all times within our proprietary TMS platform.
7. Upon forwarding the final load confirmation, and emailing all documentation to the Carrier, the services of Blue Dog Dispatch have been fully performed.
Section 3 "Obligations of Dispatcher":
1. Dispatcher agrees to handle paperwork, phone, and email to and from the Broker or Shipper to tender commodities or shipments to Carrier for transportation in interstate commerce by Carrier between points and places within the scope of Carrier's operating authority.
2. Dispatcher bears no financial or legal responsibility in the transaction between the Shipper, Carrier agreement.
3. Dispatcher will:
  1. Make a 100% effort to keep Carrier truck(s) loaded.
  2. Carrier will be contacted regarding each load we find and the driver will Accept or Reject the load.
  3. Blue Dog Dispatch is a No Forced Dispatch service provider.
Section 4 "Obligations of Carrier":
1. Carrier gives Blue Dog Dispatch authority to provide his/her signature for rate confirmation sheets, invoices and associated paperwork necessary for securing cargo and billing purposes. Limited Power of Attorney seen later in agreement below.
2. Carrier agrees to collect payment from the shipper/broker promptly, following receipt of a freight bill and proof of delivery of each shipment to its assigned destination, free of damage or shortage. The amount to be paid by
  shipper/broker to Carrier shall be established between the parties on a per shipment basis prior to commencement of each individual shipment. A load confirmation including details of shipment and revenue to be paid will be supplied via email by Shipper to Carrier and Blue Dog Dispatch. Confirmation will be signed by Blue Dog Dispatch and returned via email to Shipper.
Section 5 "Payment for Services provided by dispatcher":
1. The Carrier agrees to pay Blue Dog Dispatch the agreed percentage (%) of the load dispatched(percentage subject to change upon written notice) or as per the agreed quotes and terms, as stated in Section 2 of this agreement. This is the amount discussed during initial consultation of
  our services.
2. These agreed term rates will be required to be paid to Blue Dog Dispatch as per the conditions of the agreement. A 5-day grace period will be allowed before the account becomes overdue. At 13 days the account will be suspended and a reactivation fee of $200 or a 10% late fee (whichever is
  greater) to the unpaid invoice will apply in addition to any other overdue fees. All Invoices due Net 4 Days. After 30 days the account will be placed for collections and MC Authority# will be subject to a negative carrier performance rating (CPR). All NSF payments will be subject to a $25 NSF fee for each instance.
3. Blue Dog Dispatch will invoice the Carrier as per the terms of the agreement via email of said invoices. Payment can be made to Blue Dog Dispatch by ACH or through your factoring partner. Once the payment is processed the Carrier will be sent a confirmation receipt via email with email address on file. It is your obligation to update any contact information as
  soon as possible as this is required for our billing system.
4. Once Carrier gives notice to cancel the services of Blue Dog Dispatch all outstanding fees will become due immediately upon termination of agreement.
NOTE: We will only send one invoice per Trucking Motor Carrier number (MC#). If you have multipledrivers under one MC# you as the MC holder will need to collect from your leased-on drivers if applicable.
Section 6 "Additional Provisions:
1. Once a load has been set up for the Carrier and all information given, it will be the responsibility of the Carrier to handle directly with assigned dispatcher and shipping party any problems, issues, delays, overages, shortages, damages, or billing and collections issues.
2. In no event will Blue Dog Dispatch be liable for any incidental, consequential, or indirect damages for the loss of profits, or business interruption arising out of the use of the service.
  1. Cancelation of loads on the behalf of the Carrier FOR ANY REASON once a load is booked (except for equipment breakdown or driver becomes ill) the Carrier is still LIABLE for the agreed (%) of the load to the Dispatcher.
  2. CARRIER gives DISPATCHER authority to provide his/her signature for rate confirmation sheets, invoices, and associated paperwork necessary for securing cargo and billing purposes only. The terms of this agreement shall be perpetual, provided that either party may terminate same by giving 7 calendar days written notice.
  3. Loading Procedures - Commercial vehicles must be loaded in such a manner as to prevent its cargo from leaking, spilling, blowing or falling from the vehicle. The cargo must be immobilized or secured to prevent shifting to the extent that the vehicle's stability or maneuverability is affected. All vehicle structures, systems, parts and components used to secure cargo must be in proper working order with no damaged or weakened components that will adversely affect their performance. Cargo must be firmly immobilized or secured on or within a vehicle by structures of adequate strength, dunnage or dunnage bags, shoring bars, tiedowns or a combination of these. Articles of cargo that are likely to roll must be restrained by chocks, wedges, a cradle or equivalent means to prevent rolling.
Section 6 "Additional Provisions: Con't

Loading Procedures - Con't

It is the responsibility of the carrier/driver to TARP loads as stated on the rate confirmation. Damage to commodities due to failure of tarping when required is the responsibility of the Carrier.
Federal regulations provide for specific means of securing logs, building products, metal coils, paper rolls, concrete pipes, intermodal containers, automobiles, heavy equipment, crushed vehicles, and boulders. Cargo must be secured so that when a vehicle decelerates at a rate of 20 feet per second, the cargo will remain on the vehicle and will not penetrate the vehicle's frontend structure. Any vehicle having a load or component which extends beyond the sides more than 4 inches or more than 4 feet beyond the rear must have the extremities marked with a red or orange fluorescent warning flag. If the projecting load is 2 feet in width or less, only one flag is required at the extreme rear of the load. If the projecting load is greater than 2 feet in width, two flags must be used at the extreme width and length on each side of the load.

D. Responsibilites of Proper Loading
1. A driver cannot operate a commercial vehicle unless (1) the cargo is properly distributed and adequately secured, (2) the means of fastening the cargo is secured, and (3) the cargo does not obscure the driver's view or interfere with the movement of his arms or legs. A driver must assure himself that the load is adequately secured before he drives the vehicle and must examine the cargo and its load-securing devices within the first 50 miles after beginning a trip and adjust the load-securing devices as needed. The driver must also reexamine the cargo and its securing devices when he makes a change of his duty status, after the vehicle has been driven for three hours, or after the vehicle has been driven 150 miles whichever comes first.
2. The load inspection procedures do not apply to a sealed trailer when the driver has been ordered not to open it or to a trailer that has been loaded in a manner that makes inspection of the cargo impracticable.
3. If a member of the public is injured because of improperly loaded cargo, both the shipper who loaded the cargo and the carrier may be held liable for the injury. A shipper that assumes responsibility for loading the vehicle can be held liable for improperly securing a load under a common law theory of negligence, and federal regulations will provide evidence of the proper standard of care to be utilized by the shipper in loading the vehicle.
4. When the driver himself/herself is injured in an accident, the shipper cannot be held liable for the improper loading of the vehicle unless the loading defects are latent and concealed and cannot be discerned by ordinary observation by the agents of the carrier. In determining if the defect in loading is patent and should have been discovered by the driver, a court will take into consideration the experience of the driver and whether the driver is given assurances by the shipper's employees that there is no defect in the loading of the cargo.
5. A motor carrier cannot be held liable for improperly loading a sealed trailer since the driver does not have the opportunity to inspect the load.
6. When a person is injured during the loading or unloading process at the shipper or consignee's facility, the trucking company's liability will be determined according to the rules applicable to the facility owner, and the company will be subject to the same liability or freedom from liability as the owner.
Section 7 "Disclaimer":

Blue Dog Dispatch LLC is NOT responsible for"
1. Billing Issues between carrier and broker/shipper. Blue Dog Dispatch will assist wherever possible to help resolve issues.
2. Load problems
3. Advances (All advances will have to be handled directly between Carrier and Shipper / Broker)
4. DOT compliance issues
5. Detention (We will not pay for but we will work on your behalf to secure) We do not take a percentage of detention. Detention is NOT guaranteed by brokers.
6. Under no circumstances should you ever remove an empty trailer from shipper/receiver after delivery of a load unless written on rate confirmation. Blue Dog Dispatch will not be responsible for your actions or loss of revenue of such actions.
7. TONU (We will not pay for but we will work on your behalf to secure).
8. Follow only the instructions on the Rate Confirmation. Any verbal instructions by receiver/broker/shipper or any other party such as but not limited to #8 above are not the responsibility of Blue Dog Dispatch. Any actions taken outside the scope of the rate confirmation will be at the carrier's responsibility. No Exceptions.
9. Blue Dog Dispatch DOES NOT take ownership or responsibility for any cargo or trucks.
Section 8 "General Grant of Power":

To exercise to perform any act, power, duty, right or obligation whatsoever that Carrier now has or may hereafter acquire. Carrier agrees to Blue Dog Dispatch full power and authority to do everything necessary in exercising any of the powers granted here as fully as Carrier might or could do if personally present, with full power of substitution or revocation, ratifying and confirming all that Blue Dog Dispatch shall lawfully do or cause to be done by virtue of this power of attorney and powers granted here.
1. Contract Powers - To make, do, and transact every kind of business solely pertaining to the duties of freight dispatching and also for Carrier and in its name, and as its act and deed, to sign, seal, execute, deliver and acknowledge such transportation contracts, agreements, bills of lading, bills, releases and such other documents and instruments in writing of whatever kind and nature as may be necessary or proper in the premises, as fully as Carrier might do if done in its own capacity.
2. Settlement Powers - To adjust, submit to shippers and brokers matters, which are now subsisting or may hereafter arise between Carrier or Blue Dog Dispatch and any other person or persons, or in which any property, right, title, interest or claimed by Carrier may be concerned.
3. Photographic Copies - Photographic or other facsimile reproductions of this executed power may be made and delivered by Blue Dog Dispatch and may be relied upon by any person to the same extent as though the copy were an original. Anyone who acts in reliance upon any representation or certificate of Blue Dog Dispatch, or upon a reproduction of this power, shall not be liable for permitting Blue Dog Dispatch to perform any act pursuant to this power.
4. Governing Law - This agreement shall be governed by and construed in accordance with laws of the State of Oklahoma without giving effect to any choice of law or conflict of laws provision or rule (whether of the State of Oklahoma or any other jurisdiction) that would cause the application of the laws of any jurisdiction other than those of the State of Oklahoma.
5. Jurisdictions and Venue - Blue Dog Dispatch and the Carrier hereby consent to and agree to submit to the jurisdiction of the Federal and state courts located in Choctaw, OK or Oklahoma county in connection with any claims or controversies arising out of the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as the date written.

Carrier Signatory Section
Date*

MonthDayYear
Date
Carrier Company Name*
Carrier Representative Name*

First NameLast Name
Carrier Representative Signature*

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Dispatcher Signatory Section
Date

MonthDayYear
Date
Dispatch Company Name
Dispatch Company Representative Name

You can download or print this for to fill out and sign W-9 if you do not already have one
Example of MC Authority Letter
Upload the following file: MC Authority Letter*

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Upload following file: Signed W-9 *

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Example of Certificate of Insurance
Upload the following file: Certificate of Insurance *

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Upload your Company Logo if you have one

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ACH Payment Authorization Form

ACH - Automated Clearing House
I authorize Blue Dog Dispatch LLC to electronically debit my bank account according to the terms outlined below. I acknowledge that electronic debits against my account must comply with United States law.
Terms of Payment*
Name*

First NameLast Name
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
Name(s) on Bank Account (Business if name is used)*
Routing Number*
must be 9 numbers - no spaces
Account Number*
must be 9-12 numbers - no spaces
Bank Name*
Bank Branch*
City, State
Type of Bank Account*
Bank Phone Number
Please enter a valid phone number.
Today's Date

MonthDayYear
Date
You MUST submit a Voided check or Bank letter with account and routing number. This is to prevent typos (which has happened)*

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Signature*

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Carrier Dispatch Agreement

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Additional Services Request

Carrier Dispatch Agreement

Carrier Signatory Section

Dispatcher Signatory Section

ACH Payment Authorization Form

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Driver & Equipment Intake

NOTE: All Drivers emails must be unique if you are an owner operator and want to use the main carrier email as the driver email it can only be used for one driver (yourself)

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