MPS allows agencies that are contracted providers of the Minnesota Department of Employment and Economic Development-Vocational Rehabilitation Services (DEED-VRS) program in the school setting when there is an educational benefit for the student, as determined by parent/guardian and school staff.
Below is an agreement that overviews responsibilities for MPS and the DEED-VRS Contracted Provider Agency (Agency) regarding services provided to students in MPS buildings.
Policies, Liability and Safety
- Agency will conduct criminal background checks on all staff who have direct contact with MPS students on MPS property in accordance with MPS policy.
- Agency will maintain comprehensive general liability insurance, including coverage for death, bodily or personal injury, property damage, and liability coverages, with limits of not less than $1,000,000 each claim and $1,000,000 each occurrence.
- Agency will comply with all MPS policies and state/federal laws regarding student data privacy.
- Agency must immediately notify the MPS Special Education Department of any investigations, disciplinary action, or disruptions in licensure (if it relates to services to/could impact services to MPS students) of any employee who actively meets with a student in an MPS building if the investigation or action directly impacts the services provided.
Release of Information and Consent to Meet with Student
- Agency will obtain parent/guardian consent to meet with student and obtain private student data using the DEED-VRS Contracted Provider consent and ROI and follow MPS processes for accessing student data.
- Consent forms are valid for the current school year only.
Scheduling Meetings with Students
- Agency staff will provide the following when requesting to meet with student in school:
- Copy of this signed Agency Agreement
- Copy of signed ROI/Consent Form
- Valid agency ID/work badge
- Agency staff will follow each school’s process for meeting with a student; meetings should not significantly interfere with a student’s educational program.
- Due to space limitations, timing, staffing limitations or other considerations, schools may not be able to accommodate all agency staff visits.
Responsibility and Access
- Agency understands that it is not hired by MPS; no MPS funds are used for payment to see students.
- Agency understands that this Agreement must be renewed annually
- MPS reserves the right to terminate meeting access to any individual as deemed necessary.
By signing this agreement, Agency agrees to follow the processes and guidelines outlined above. Authorized Agency signer will share a copy of this signed agreement with individual providers who are covered under the agreement.
Note: A copy of your completed form will be emailed to you upon submission. Please ensure that your employees/representatives have a copy of the completed form as they will be asked to show it when they check in at a school building.