One-Time Event Application

One-Time Event Application

If you are interested in hosting a One-Time Event with the North Texas Food Bank, please review our criteria, then complete the One-Time Event Application on the next page. Please note: This application is a request, and its submission does not guarantee a One-Time Event will be scheduled. We appreciate your support of our mission and encourage you to explore the many other opportunities to help us in the fight against hunger.
Are you a partner of Catholic Charities of Dallas, Crossroads Community Services, Sharing Life or NTFB?*

NoYes
Which of the following are you a partner of?*

Catholic Charities of DallasCrossroads Community ServiceSharing LifeNTFB
What are you requesting NTFB contribute to your event?*

Food DistributionSSA/SNAP TablingBoth
Will your event be hosted by a school entity or take place on a school campus?*

NoYes
What is the name of the school campus?*
Please list your NTFB Child Programs representative, if applicable.
Child Programs Basic Criteria
- In order to provide adequate time for planning, the Host Site Contact must submit requests at least 3 weeks prior to the event.
- The Host Site Contact will have to complete and submit required paperwork in a timely manner.
- The event must be located within NTFB’s 12-county service area. (Counties served: Dallas, Collin, Delta, Ellis, Fannin, Grayson, Hopkins, Hunt, Kaufman, Lamar, Navarro, and Rockwall.)
- Food provided by NTFB for the event cannot be stored on site after the event, be sold, used for community meals, or used to raise money.
- Food not provided by NTFB may only be distributed at the same event if the NTFB food is distributed from a separate, designated space, according to our Food Bank guidelines.
Initial here to acknowledge you have read and understand all of the Child Programs Basic Criteria:*

Clear
Child Programs Distribution of Food Guidelines:
- Required to be open to the community at-large and not limited to a specific group or affiliation of people.*
- Unless distributing USDA product, does not require identification or proof or address, income, or eligibility. Agrees that all information given is self-declared.
- Distribution is based on need, emergency, or illness.
- Does not require individuals to exchange money or services for food.
- Does not exclude individuals from assistance based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, familial/ parental status, income derived from a public assistance program, political beliefs, reprisal or retaliation for prior civil rights activity.
- Does not require attendance at any religious or political meetings before receiving assistance.
*Applys to distributions under the School Pantry Progam, not the Food4Kids backpack program.
Initial here to acknowledge you have read and agree to all of the Child Programs Distribution of Food Guidelines:*

Clear
Child Programs Host Site Contact Responsibilities
- Required to be on site for the entire duration of the distribution.
- Responsible for ensuring the designated number of volunteers are recruited prior to the event. Volunteers will be required to be able to perform multiple mental and physical tasks, not limited to: lifting, carrying and distributing products up to 35 lbs, standing for long periods of time, and monitoring their surroundings for safety.
- Responsible for ensuring all food distribution duties are completed by volunteers or host site staff. Host Site Contact agrees to follow all directives from NTFB staff prior to the event.
- Responsible for contacting the local police department to determine if law enforcement will be required for traffic support.
- Responsible for providing bottled water and bathroom facilities for volunteers and staff.
Initial here to acknowledge you have read all of the Child Program Host Site Responsibilities:*

Clear
Basic Criteria
- In order to provide adequate time for planning, the Host Site Contact must submit requests at least 3 weeks prior to the event.
- The event must have NTFB staff on site, and therefore the event needs to occur during hours that fit NTFB Staff capacity.
- The Host Site Contact will have to complete and submit required paperwork in a timely manner.
- The event must be located within NTFB’s 12-county service area. (Counties served: Dallas, Collin, Delta, Ellis, Fannin, Grayson, Hopkins, Hunt, Kaufman, Lamar, Navarro, and Rockwall.)
- Food provided by NTFB for the event cannot be stored on site after the event, be sold, used for community meals, or used to raise money.
- Food not provided by NTFB may only be distributed at the same event if the NTFB food is distributed from a separate, designated space, according to our Food Bank guidelines.
Initial here to acknowledge you have read and understand all of the Basic Criteria:*

Clear
Distribution of Food Guidelines:
- Required to be open to the community at-large and not limited to a specific group or affiliation of people.
- Unless distributing USDA product, does not require identification or proof or address, income, or eligibility. Agrees that all information given is self-declared.
- Distribution is based on need, emergency, or illness.
- Does not require individuals to exchange money or services for food.
- Does not exclude individuals from assistance based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, familial/ parental status, income derived from a public assistance program, political beliefs, reprisal or retaliation for prior civil rights activity.
- Does not require attendance at any religious or political meetings before receiving assistance.
Initial here to acknowledge you have read and agree to all of the Distribution of Food Guidelines:*

Clear
Host Site Contact Responsibilities
- Required to be on site for the entire time NTFB staff/product is on site.
- Responsible for ensuring the designated number of volunteers are recruited prior to the event. Volunteers will be required to be able to perform multiple mental and physical tasks, not limited to: lifting, carrying and distributing products up to 35 lbs, standing for long periods of time, and monitoring their surroundings for safety.
- Responsible for ensuring all food distribution duties are completed by volunteers or host site staff. NTFB staff will provide oversite and contribute in an advisory role. Host Site Contact agrees to follow all directives from NTFB staff prior to and during the event.
- Responsible for contacting the local police department to determine if law enforcement will be required for traffic support.
- Responsible for providing bottled water and bathroom facilities for volunteers and staff.
Initial here to acknowledge you have read all of the Host Site Responsibilities:*

Clear
*Please Note: One-Time Events are intended to enhance events, such as resource fairs. If you would like to become an NTFB Agency Partner to help feed your community, please submit a Community Partner Application here. We greatly appreciate your support in our fight against hunger!
*Please Note: Weekend requests have a high likelyhood of being declined as the North Texas Food Bank is closed on Sundays and has limited capacity on Saturdays.
Event Information
Event Name*
Event Date*

MonthDayYear
Event Duration*

AM/PM Option

Until
until

AM/PM Option
Event Facilitator Name*
Facilitator Title
Facilitator Email*
Facilitator Phone Number*
Physical Address of Event Location *

Street Address

Street Address Line 2

CityState

Zip Code
Has this event occurred before?*

NoYes
How many times has this event taken place?*
Has NTFB participated in a previous event?*

NoYes
What was the name and date of the event?*
What is the estimated number of individuals that you will be serving?*
Do you have volunteers assisting in the event?*

NoYes
What is the estimated number of volunteers that will be assisting?*
What type of event is taking place?*

Back-to-School FairHealth FairJob FairResource/Community FairOther
Event Description*
Select any services that will be offered during this event.*

Education ServicesEmployment ServicesEssential ItemsMedical Services
Education Services*

Adult EducationEducation Opportunity ConnectionsInformation on Community ResourcesNutrition Education
Employment Services*

Employer ConnectionsJob Training
Essential Items*

ClothingHygiene ProductsHot MealsSchool Supplies
Medical Services*

Medical ReferralsMedical Screening/TestingVaccinations
Are you working with any community partners?*

NoYes
What community partners will be an attendance?*
Event Description

Please provide us with a brief description of your event. If this event has taken place before, please tell us anything you used to gauge its success. Any additional information that will assist us in our consideration of this request is very much appreciated.
Have you started to market/advertise the event?*

NoYes
Select the sources you used or are using to market/advertise your event.*

Social MediaRadio/TVFlyers/MailingsWord of MouthOther
What date will your marketing/advertising efforts begin?*

MonthDayYear
What date did you start marketing/advertising your event? *

MonthDayYear
What is the distribution style of this event?*

Drive-ThruWalk-Up
Where would the cars line up? *
Where would the cars park?*
Is there ample paved space for an NTFB truck to place 6-8 pallets in a line?*

NoYes
How will you dispose of bulk trash and pallets after the distribution?*
Please include any other information you would like NTFB to consider when reviewing your request.
Is the submitter of this application also the Event Facilitator?*

NoYes
Submitter Information
Submitter Name*
Organization Name:*
Submitter Email*
Submitter Phone Number*
Organization Address (If different from event location.)

Street Address

Street Address Line 2

CityState

Zip Code
How did you hear about NTFB?*
Should be Empty:

One-Time Event Application

Child Programs Basic Criteria

Child Programs Distribution of Food Guidelines:

Child Programs Host Site Contact Responsibilities

Basic Criteria

Distribution of Food Guidelines:

Host Site Contact Responsibilities

Event Information

Event Description

Submitter Information