Test Run Migration Sign-off Form

1. Log in to the Remote Desktop Connection (on your Windows Computer with credentials that were sent) to view your Mock Migration before you start this form.

2. Review your data in the Test Migration virtual machine to confirm that it has been mapped correctly and to your expectations. Use this guide.

3. Ask any and all questions to your Onboarding Specialist, ensure you have a clear idea of what your Go-Live Day will entail.

4. Submit an approved form prior to your Final Data Collection date. Note: your data will not become Live until you have submitted an approved form

support articles to accompany this checklist:

Firm Name

Your Name (Migration Champion)

First NameLast Name

Email (Save and continue your work)

example@example.com

Staff

Rows	Approved	Not Approved	Comments
In the Smokeball Settings Staff & Users Settings I have identified and relayed any duplicates, mistakes, or changes we should make reguarding the email addresses of the active users and former staff.

Contacts

Rows	Approved	Not Approved	Comments
People and Business contact names, addresses, phone numbers, emails, D.O.B., tags, are displaying correctly
Correct Clients & Contacts are associated with their matters.

Matters

Rows	Approved	Not Approved	Comments
Matter Description, Internal Reference Number, Attorney Responsible, Person Assisting, Billing Type, Matter Tags are displaying according to my expectations
Memos are mapped from legacy system notes fields and all accounted for
Matter Type and Acting For are mapped according to the matter mapping document that was filled out by the firm
I understand certain case details will map into a Smokeball memo where I can later add them to the matter case detail fields (ex: Claim No, SOL date)

Tasks and Events

Rows	Approved	Not Approved	Comments
Tasks are assigned to the correct user, naming convention is displayed correctly and fullfill the criteria used for mapping
Events are displayed according to my expectations. (If you use Outlook for events and see nothing, then still click approve)

Billing

Rows	Approved	Not Approved	Comments
I understand that Smokeball does not migrate: Invoices with $0 balance, Invoice transaction history, Billed time entries, fees, expenses, Accounts Payable, General Ledger
I understand that trust and operating balances do not show in the Mock Migration but will import if they are in the source data.
I understand that only unbilled expenses, unbilled time / fee entries, and partially paid invoices that are grouped together in one entry as a "migrated fee", will be migrated into Smokeball
The Time and Expenses tab on the matters is displaying unbilled time entries and expenses according to my expectations

Please ACCEPT or DENY this Test Run Migration Review:

Would you like to leave a message for your Migration Specialist and Technician before your Final Data Migration?

Thank you so much! I feel ready and comfortable with my post migration to-do list and ready to execute with the my Onboarding Specialist & Smokeball Training Team.

Date

Signature

Test Run Migration Checklist