2022 Phoebus Holiday Food Vendors

1

Phoebus Holiday Illumination Food Vendor Application

(Please scroll & read entire page)

EVENT DETAILS

Phoebus Holiday Illumination & Market
Saturday, December 3, 2022
10 a.m. to 6 p.m.

On December 3, Partnership for a New Phoebus will host an outdoor market for the holiday season featuring handmade works, food trucks, family-friendly entertainment, and a special tree lighting ceremony.

FOOD VENDOR INFORMATION & REQUIREMENTS

- Application deadline is November 8; applicants will be notified by email by November 11 of their acceptance.

- Accepted vendors will receive an email link with online payment directions.

- Food Vendor Fees: 10'x10' space - $125.00 | 10'x20' space - $150.00

- Vendor fees must be paid by November 15.

- All accepted vendors must provide copies of insurance with endorsement, health permit, and business license by November 15.

- Booth sharing is not permitted.

- Each vendor is responsible for their own materials (tables, chairs, tents, electricity, and water are NOT provided).

- Generators must be quiet (rated below 65 decibels) and cords may not cross streets or walkways.

- Vendors are responsible for all required City of Hampton Health Department permits and compliance with regulations.

- Booth sharing is not permitted.

- All local laws must be followed.

- All applications are subject to a jury process. Phoebus Events reserves the right to deny any application without explanation.

- If the event is cancelled due to inclement or hazardous weather, no refund will be issued.

HELPFUL LINKS

Hampton Certificates of Insurance and Endorsements

Hampton Health Department Requirements for Temporary Food Service Establishments at Special Events

Temporary Food Sale or Distribution Application

Food and Beverage Tax Information

CONTACT INFORMATION

phoebusevents@gmail.com

757-268-7890

2

What is your business name?* This field is required.

(Business, Organization or Individual)

3

What is your full name?* This field is required.

First Name

Last Name

4

Please fill out your address.* This field is required.

Street Address

Street Address Line 2

City

State / Province

Postal / Zip Code

Country

5

What is the best email to reach you at?* This field is required.

example@example.com

6

What is the best phone number to contact you at?* This field is required.

7

Who is your emergency contact?* This field is required.

First Name

Last Name

8

What is your emergency contact's phone number?* This field is required.

9

Which of the following will you be operating?

Food truck

Tent

Trailer

Other

10

Please enter your menu with prices.* This field is required.E.g. "chicken tenders -$8.25"

11

Do you have any social media or website?* This field is required. Facebook, Instagram, Twitter, TikTok etc.

12

Have you attended a Phoebus Events/Phoebus Partnership event previously?

Yes, I have

I'm not sure

No, I have not

13

Are you able to commit the full day with an 10 AM set up and 6 PM breakdown?* This field is required.

Yes, I am

No, I am not

I'm not sure

14

Each vendor must have their own fire extinguisher present in their booth according to city fire codes. Are you able to comply if accepted?

Yes, I have one/able to get one

No, I am not able to comply

I'm not sure

15

You must have an up to date business license, health permit, and COI with the City of Hampton (22 Lincoln St, Hampton VA 23669) on your ENDORSEMENT PAGE by November 19. Are you able to fulfill these requirements by the deadline if selected?* This field is required.Please refer to the Hampton Certificiate of Insurance & Endorsement link on the first page of this application.

Yes, I am

No, I am not

I am not sure

I need more information

16

Do you have any additional comments/questions?* This field is required.

Let us know what you're thinking! You can always email us at phoebusevents@gmail.com.

17

I have read and understand all event details, requirements, and that this application does not guarantee selection.* This field is required.Sign your name with cursor.

Clear