Onboarding Documents

On your first day of employment, after submitting the appropriate Data Use agreement, you will be provided with a TCA email account. You will receive a .pdf copy of this Employee Handbook and be asked to acknowledge the receipt of the Employee Handbook. By replying affirmatively to that email, you acknowledge that you have received this publication. Should you misplace your digital copy, you can acquire a new one from the TCA Intranet. Employees will be required to sign and date below annually in acknowledgment that they have read and consent to the current Employee Handbook. TCA STAFF CONSENT: I have read and reviewed the TCA Employee Handbook and consent to and agree to abide by all terms, policies, and requirements of employment without exception as laid out in the enclosed document, referenced materials, and addendum.

The standard of behavior at the Taiko Community Alliance (TCA) is that all staff, volunteers, and board members scrupulously avoid conflicts of interest between the interests of TCA on one hand, and personal, professional, and business interests on the other.  This includes avoiding potential and actual conflicts of interest, as well as perceptions of conflict of interest. I understand that the purposes of this policy are to protect the integrity of TCA’s decision-making process, to enable our constituencies to have confidence in our integrity, and to protect the integrity and reputations of volunteers, staff and board members. Upon hiring, I will make a full, written disclosure of interests, relationships, and holdings that could potentially result in a conflict of interest.  This written disclosure will be kept on file and I will update it as appropriate. In the course of meetings or activities, I will disclose any interests in a transaction or decision where I (including my business or other non-profit affiliations), my family, and/or my significant other, employer or close associates will receive a benefit or gain.  After disclosure, I understand that I will be asked to leave the room for the discussion and will not be permitted to vote on the question. I understand that this policy is meant to supplement good judgment, and I will respect its spirit as well as its wording.

Confidentiality Statement - 1) It is the policy of TCA that board members and employees of TCA will not disclose Level 1 or Level 2 information as defined in the TCA Data Use Policy (https://taikocommunityalliance.org/tca-data-use-policy/), belonging to, or obtained through their affiliation with TCA to any person, including their relatives, friends, and business and professional associates, unless TCA has authorized disclosure or use. This policy is not intended to prevent disclosure where disclosure is required by law. 2) Board members, volunteers and employees are cautioned to demonstrate professionalism, good judgment, and care to avoid unauthorized or inadvertent disclosures of confidential information and should, for example, refrain from leaving confidential information contained in documents or on computer screens in plain view. 3) Upon separation of employment, service, and at the end of a board member’s term, he or she shall return or destroy, all documents, papers, and other materials, that may contain confidential information. Failure to adhere to this policy will result in discipline, up to and including separation of employment or service with TCA. 4) Violation of the state statutes regarding confidentiality of records is punishable upon conviction by fines or by imprisonment or by both.