Campton Township Special Event Application

Special Event Request
Use this form to submit a request to use a Campton Township facility for your event.
Questions regarding special event permits should be sent to Programs@CamptonTownship.com

A full list of Park Ordinances is available here.

A special event permit is required for events that meet any of the following conditions:
- Involves any use of the site in a manner not permitted by park ordinances or posted park rules.
- Takes place at a location where public access is generally not allowed. Such as: closed areas, off-trail, or inside buildings.
- Takes place at a time when the location is closed to the public.
- Requires exclusive use of a location, reserved facilities, or impedes the use of the location by the general public.
- Involves bringing in event materials not normally found at the location.
- Involves equipment that requires an external power source.
- Requires the Township to incur additional administrative costs to manage and oversee the activity to avoid unacceptable impact to site resources, or to minimize health and safety risks to the public.
- Involves 25+ people over the course of one day.
- Event exceeds two hours in a one-day period. (Event organizers are on-site more than 2-hours).
Do any of the above conditions apply to your event?
If none of these conditions apply to your event, then it appears that you do not need a permit. If you have any additional questions please contact: OpenSpacePrograms@CamptonTownship.com

I am looking to reserve:
Thank you for your interest in using one of our pavilions for your next event. In addition to all regular park rules and regulations, a few special policies apply to using a pavilion:
- No open flames are permitted in pavilions without prior approval of a Campton Township representative.
- Coals/ash must be removed. Campton Township does not provide facilities for disposal.
- Amplified sound must be approved and is only permitted between the hours of 9am and 10pm. In addition, sound should be courteous of nearby neighbors.
Available Pavilions:
- Poynor Park: $50 per day.
- Headwaters Conservation Area: $35 per day.
- Corron Farm: $35 per day.
Discount available for non-profit organizations. This fee is subject to change based on the scope of the event and additional needs.
Thank you for your interest in using the group campground at Gray Willows Farm. In addition to all regular park rules and regulations, a few special policies apply to using the campground:
- Ground fires are not permitted.
- Quiet time is 10pm-7am. Please be courteous of neighbors.
- Only one vehicle is permitted to the Campground, and is limited to 1 round trip (may be parked in campground during event). All other vehicles shall park in the designated area at the main parking lot.
- Access to the campground via Winchester Way is limited to emergency vehicles only.
- Drinking water is not available in the Campground. Groups should plan to bring water with them. A creek is available for putting out fires.
Reservation fees for the Campground are:
- Groups of 25 or less: $50 per night.
- Groups of more than 25: $100 per night.
This fee is subject to change based on the scope of the event and additional needs.
Thank you for your interest in using the Gray Willows Farm barn for your next event. In addition to all regular park rules and regulations, a few special policies apply to using the barn:
- No open flames are permitted in the barn without prior approval of a Campton Township representative.
- Grills, firepits, etc. are restricted in use outside, and subject to approval by Campton Township representive.
- Heaters (electric or gas) are not permitted inside the barn without prior approval of a Campton Township representative.
- Barn capacity is 150 people.
- Amplified sound is permitted between the hours of 9am and 10pm. In addition, sound should be courteous of nearby neighbors.
- Reservation includes the use of 100 folding chairs and 10 folding tables.
Thank you for your interest in using the Corron Farm Tool Shed for your next event. In addition to all regular park rules and regulations, a few special policies apply to using the barn:
- No open flames are permitted in the barn without prior approval of a Campton Township representative.
- Grills, firepits, etc. are restricted in use outside, and subject to approval by Campton Township representive.
- Heaters (electric or gas) are not permitted inside the barn without prior approval of a Campton Township representative.
- Barn capacity is 100 people.
- Amplified sound is permitted between the hours of 9am and 10pm. In addition, sound should be courteous of nearby neighbors.
General Event Guidelines:
1. Event organizers, hosting organizations, vendors, participants, supporters and volunteers are expected to comply with all established park ordinances, local ordinances, and regulations delivered by Campton Township representatives. In addition, at its discretion, the Township may reschedule, relocate, and/or cancel events in the interest of public safety, in response to severe weather, emergency
  facility maintenance, misrepresentation of event purpose and activities, and/or other circumstances.
2. Special events must be approved by Township Staff/Board in advance of the event, and preferred dates are not guaranteed until the event is approved, a permit has been generated, and permit fees are paid.
3. Event activities, site layout, and vendors must be approved in advance and included on your permit.
4. You are free to choose your vendors (music, tent rental, catering, etc.) and each will need to be added to the event permit.
5. The Township will only provide permits for park areas. If your event crosses agency boundaries, you may need to contact the other agency directly. Depending on the complexity of your event, this may include the City of St. Charles, City of Elburn, Village of Campton Hills, Village of Lily Lake, Kane County, and Kane County Forest Preserve District.
6. Park areas, pavilions, gazebos, parking lots, athletic fields, and/or trails must be restored to the condition in which they were found. This includes placing trash and recycling in the park containers, removal of all promotional signage and all decorations, removal of all equipment and fixtures, removal of all walking/running ground markers, and/or removal of all contracted services (tents, port-o-lets, etc).
7. Trails, paths, parking lots, roads, park areas, pavilions, and other park amenities must not be permanently marked or changed. Use materials that are easy to clean up, friendly to park settings, and free of residue.
8. Organizations may be billed for excessive clean up, property damage, or unscheduled staff labor.
9. Certificates of insurance will be required from the hosting organization, event partners, and vendors. Certificates must list Campton Township as additionally insured, and received no later than 10 business days before the event.
10. Be specific in your request regarding any fundraising that your organization is conducting. If you have a fundraising component to the event, include the purpose and whom it will benefit, how and when the fundraising will be conducted, whether the event be open to the public, and if there are any admission or entry fees to view or participate the event.
11. The Township maintains the authority to require Township staff, qualified private security, or sworn police officer(s) for the event.
12. Parks always remain open to the general public. Park paths, trails and roads must always remain clear.
13. Vehicles are not permitted to drive off designated roads or parking areas unless they are included on the event permit, observe all park ordinances, and have submitted a valid certificate of insurance.
14. Alcohol is not permitted in the parks unless approved and a valid certificate of insurance with liquor liability is provided. Additional local laws/regulations may apply.
15. Questions regarding available dates, ordinances, event guidelines, fees, and park amenities can be directed to the Parks and Open Space Department.
16. Balloons of any sort are NOT permitted, as it could injure local wildlife.
Event Guidelines
Contact Name

First NameLast Name
Contact Email
example@example.com
Contact Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Organization Name
Type of Organization

Other
Organization Address

Street Address

Street Address Line 2

CityState

Zip Code
Is this event open to the general public?
Does this event involve the sale or consumption of alcohol?
Event Name
Number of Participants
If applicable, indicate number of participants, vendors, volunteers, etc.
Preferred Facility
If you have a preferred park/facility please indicate it here. If you are unsure feel free to indicate what you are looking for in a facility.
Requested Date(s) & Time(s)
Please be as specific as possible, indicating set-up/tear-down and actual event dates/times.
Event Description
Include a description of activities and any other relevant information not yet provided.
Additional Files

Optional- Feel free to upload any additional relevant files, including event description, event map, etc.
Cancelof
Do you need any of the following? (Additional costs may apply)

Other
If you checked yes to any of the above, please describe your needs:
ex. quantities, locations, timing, etc.
As an authorized representative, I maintain that all the information submitted is accurate and complete to the best of my knowledge. It is understood that we must comply with all park ordinances, report any changes to our approved activities, and follow the event guidelines provided on this page. We understand activities involve a certain degree of risk that could result in injury, loss, or damage to person or property. We hereby release, hold harmless, and waive all claims associated with this activity which we may have against Campton Township, its employees, elected officials, and volunteers.
Signature
Date

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Should be Empty:

Special Event Request

Use this form to submit a request to use a Campton Township facility for your event.