APP - June Scholastic

2024 NCAA Scholastic Event Application

Men's and Women's Basketball
This application is to request NCAA-certification for a June scholastic event. Information about the NCAA's processes, procedures, and requirements for scholastic events can be found at www.ncaa.org/scholastic-events. The lists of NCAA-certified scholastic events is posted on the same page.

Applications are processed in the order received and must be submitted prior to April 1 (no later than 11:59 p.m. Eastern). Deadlines are enforced in accordance with the NCAA Enforcement Certification and Approvals Group (ECAG) policies and procedures.

Questions can be addressed by contacting ECAG at 844/562-6201 or with the ECAG Contact Form

DEADLINE TO APPLY: Prior to April 1 (March 31 - no later than 11:59 pm Eastern Time)
Permissible MEN'S Dates for 2024

June 21-23 and June 28-30 (Noon Friday to 6pm Sunday).
Permissible WOMEN'S Dates for 2024

June 13-15 (Noon Thursday to 6pm Saturday).
Time Restrictions (men and women).
- NCAA Division I coaches CANNOT be in attendance until after 12pm on the first day of the certification period.
- Athletically related activities may NEVER begin prior to 8 am.
- The last athletically related activity must ALWAYS begin before 10 pm.
- ALL NCAA Division I coaches MUST CEASE ATTENDANCE at the event prior to 6:00 p.m. on the last day of the certification period.
If the event is scheduled outside the permissible noon to 6 p.m. period, the operator will need to submit an explanation for how they intend to prohibit NCAA Division I coaches from entering before noon the first day and/or how they intend to make sure the facility is free of NCAA Division I coaches by 6 p.m. the last day.
Event Information
Event Name:*
Event Operator's Name (Applicant):*
Operator's Email (Applicant):*
example@example.com
Operator's Phone Number (Applicant):*
What gender are the athletes participating in the event?

MaleFemale
Start Date:*

MonthDayYear
Date
Start Time:*
End Date:*

MonthDayYear
Date
End Time:*
Upload a copy of the event schedule. (Specific team names are not required. Just provide a general idea of the daily activities, games, etc.*

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Host Information
Name of Host Organization:*
Address of Host Organization:*

Street Address

Street Address Line 2

CityState

Zip
Website of Host Organization:
Phone of Host Organization:
First Date of Organization Existence:

MonthDayYear
Date
State Tax ID Number:
Upload a copy of the Articles of Incorporation for the organization.*

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Contact Name at Host Organization:*
Title of Host Organization Contact:*
Email of Host Organization Contact:*
example@example.com
How many people are on staff with the host association?*
How many people serve on the Board of Directors for the host association?
How many people are members of the host association?
Which of the following association types is this Host Organization?*

National High School BASKETBALL Coaches' Association.State High School BASKETBALL Coaches’ Association.State High School Coaches' Association.High School Athletics Association (e.g. metro-area, regional, parochial, etc.)
Has the STATE HIGH SCHOOL COACHES ASSOCIATION been established and active for at least one year prior to the date of this application?

YesNo
Has the STATE HIGH SCHOOL COACHES ASSOCIATION been recognized by or is it a member of the respective state high school athletics/activities association?*

YesNo
Select any/all of the following that apply to this HIGH SCHOOL ATHLETICS ASSOCIATION:*

Is a member of the National Federation of High Schools (NFHS)Is an affiliated member of NFHSIs NOT an NFHS memberHas been established and active for at least one year prior to the time of applicationIs organized for the primary purpose of governing education-based athleticsIs licensed by and/or registered under appropriate state regulations or lawsPerforms duties and functions consistent with other high school athletics governing bodies
Primary Event Staff Requirements.

Primary event staff includes anyone involved in conducting/administering the event such as site director, gym supervisors, organizers, coordinators, coaches, etc. All primary event staff must be members/staff of the host association, school personnel of the host association, and/or approved state coaches association members who are currently active and in good standing. Individuals associated with host-school facilities or participating schools (e.g., athletes; students; alumni; parents of athletes, students, or alumni; community members or family members of host association members/staff) are not acceptable as primary staff.
How will you ensure that all primary staff are members/staff of the host association?*
Required Medical Personnel. Confirm your understanding that qualified medical personnel must be present at EACH facility utilized by the event.*

I UNDERSTANDI NEED MORE INFO
Accredited Officials. Confirm your understanding that game officials should be members of an accredited officials' association, such as NFHS, International Association of Approved Basketball Officials, Inc. or equivalent?*

I UNDERSTANDI NEED MORE INFO
Event Format
Which of the five event formats deemed appropriate for June scholastic events by the NHSBCA outlined in the Blueprint of NHSBCA Event Models" be utilized for this event?*

INDIVIDUAL SHOWCASE – Aimed at individuals; instruction, drills for skills and grouped for games.TEAM CAMP – Aimed at scholastic teams; could be for instruction, drills for skills and games.JAMBOREE – Aimed at "select teams" to learn, drills for skills and games.METRO – Individuals/teams in metro area; instruction, drills for skills, open gyms/showcase gamesMULTISTATE - Individuals and/or teams from several states in a showcase and/or jamboree, formatHYBRID – A hybrid of these models. If this box is selected, select all others that will be combined.
Facilities

NCAA June scholastic events may only be conducted at a location that is physically situated on or at an educational institution. Examples of permitted sites include elementary, middle or high schools, two-year institutions or any four-year college or university that is not a Division I NCAA member institution. A host association may, however, appeal to ECAG for an exception to the rule so that the event can utilize a non- scholastic facility.
NOTE: If any facility used to host athletic activities is NOT a scholastic facility, you must also submit the Noneducational Facility Exception Request Form.
Primary Location:*
Address*

Address

Street Address Line 2

CityState

Zip
Is this a scholastic facility?*

YesNo
Primary Site Manager's Name
Primary Site Manager Phone Number
Primary Site Manager Email
Need to add another facility?*

YESNO
Site 2 Location:
Site 2 Address

Address

Street Address Line 2

CityState

Zip
Is this a scholastic facility?

YesNo
Site 2 Manager's Name
Site 2 Manager Phone Number
Site 2 Manager Email
Need to add another facility?

YESNO
Site 3 Additional Location:
Site 3 Address

Address

Street Address Line 2

CityState

Zip
Is this a scholastic facility?

YesNo
Site 3 Manager's Name
Site 3 Manager Phone Number
Site 3 Manager Email
Need to add another facility?

YESNO
Site 4 Additional Location:
Site 4 Address

Address

Street Address Line 2

CityState

Zip
Is this a scholastic facility?

YesNo
Site 4 Manager's Name
Site 4 Manager Phone Number
Site 4 Manager Email
Need to add another facility?

YESNO
Site 5 Additional Location:
Site 5 Address

Address

Street Address Line 2

CityState

Zip
Is this a scholastic facility?

YesNo
Site 5 Site Manager's Name
Site 5 Site Manager Phone Number
Site 5 Site Manager Email
Need to add another facility?

YESNO
Site 6 Additional Location:
Site 6 Address

Address

Street Address Line 2

CityState

Zip
Is this a scholastic facility?

YesNo
Site 6 Manager's Name
Site 6 Manager Phone Number
Site 6 Manager Email
Validation of School Requirements for Participating Athletes

Host organizations are responsible for ensuring that all participating prospective student-athletes must be currently enrolled in a high school that meets the eligibility requirements.
Upload a list of the schools in your association.

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How will you determine that each school is not a member of an NFHS state high school association?*
How will you determine/ensure that each participating school is governed by a high school athletics association that is:
1). Organized for the primary purpose of governing education-based athletics?*
How will you determine that each school has been in continuous operation and had enrolled students who have completed classes for a minimum of one full academic year?*
3). Performs duties and functions consistent with other high school athletics governing bodies?*
How will you verify that each school has obtained a CLEARED status through the NCAA High School Certification Review Process administered by the NCAA Eligibility Center?*
NOTE: Use this link for instructions on Checking Eligibility Center Status.
Participating Coaches
How will you ensure that all coaches are employed (paid or unpaid) by the participating high schools?*
If not employed by the school, how will you ensure that the coach is a member in good standing with one of the following: NHSBCA, state high school basketball coaches' association (or state coaches' association if a basketball specific organization does not exist, or host athletics association.*
How will you determine that all coaches have completed all school and state certification requirements, including background checks, prior to coaching in the event? And how will you do so early enough to allow for any coach who is not subject to school or state certification requirements to obtain a USAB Gold License?*
Schedule Requirements
Athletically Related Activities Limitations. In compliance with the USAB/NBA Youth Guidelines, a PSA may participate in no more than two games on any one day and no more than 14 hours of athletically related activities in one week. In addition, the requirements outlined in the USAB/NBA Youth Guidelines should be considered by host organizations as best practices.
How will you develop your schedule?*
How will you ensure that athletes play in no more than TWO games per day?*
Fees and Finances
Upload a copy of the anticipated event budget.

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Entry Fees. Entry fees must be similar for all participants. Team event entry fees shall not exceed $250 per team/school. Individual event entry fees shall not exceed $50 per participant.
What type if entry fees are associated with the event?*

TeamIndividualBoth
Team Entry Fee:*
Individual Entry Fee*
Excess Entry Fees. Entry fees in excess of $250 per team/school and $50 for individual participants must be requested by the host association with the organization's certification application for advance approval. Excess fees must be resonable. Approval of an event that has made such a request is indication that the request to charge the disclosed excess fees is also approved. Should the amount change, the host must notify the NCAA in writing a minimum for 48-hours prior to the start of the event. Email will suffice.

Excess fees must be justified with supporting documentation including, but not limited to, facility contracts, staff salaries, security fees, insurance costs, payment for officials, etc. as part of the event's post-event review form (PERF).

Failure to disclose excess fees to the NCAA without advance approval must be disclosed with other PERF information and may affect the organization's future eligibility to participate in NCAA-certified June scholastic basketball events.
Will you need to charge entry fees greater than $250 per team or $50 per person?*

YESNO
Why do you need to charge more than the allowable amount?
Upload documentation to demonstrate your need to charge excessive entry fees.

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Free/Reduced Entry. Host organizations are prohibited from granting free entry or reduced entry to select participants based on athletics ability or reputation. A host organization may offer participants a reduced entry fee provided that the reduced entry fees are made available to all qualifying participants, are based on some objective criteria that is unrelated to a participant's athletics ability or reputation and are publicized in advance. Host organizations will need to identify during the application process how participants will be notified/informed that such a program exists (on registration form, event flyers, website, etc
Will any teams be granted free entry?*

YESNO
Explain the circumstances under which a team/athlete is granted free entry?
Are you providing any kind of reduced entry fees?*

YESNO
What criteria is being used to determine if the team/athlete is eligible for the reduced entry?
How will the reduced entries be publicized?
Admission Fees. Event admission fees for nonparticipants shall not exceed $10 per day.
What are you charging nonparticipants to attend?*
Excess Admission Fees. Admission fees in excess of $10 per day must be requested by the host association with the organization's certification application for advance approval. Excess fees must be resonable. Approval of an event that has made such a request is indication that the request to charge the disclosed excess fees is also approved. Should the amount change, the host must notify the NCAA in writing a minimum for 48-hours prior to the start of the event. Email will suffice.

Excess fees must be justified with supporting documentation including, but not limited to, facility contracts, staff salaries, security fees, insurance costs, payment for officials, etc. as part of the event's post-event review form (PERF).

Failure to disclose excess fees to the NCAA without advance approval must be disclosed with other PERF information and may affect the organization's future eligibility to participate in NCAA-certified June scholastic basketball events.
Will you need to charge admission fees greater than $10 per person per day?*

YESNO
Why do you need to charge more than the allowable amount?
College Coaches Packets. If the host organization chooses to sell a coaches' packet, the cost to an institution to purchase the packet shall not exceed $150 for the event unless the institution's coaching staff desires to have more than one packet. If the staff from the same institution share a packet, the cost should not exceed $150 for the packet and each additional coach would need to pay the event admission fee (not to exceed $10).
Upload documentation to demonstrate your need to charge excessive admission fees.

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College Coaches' Packet Fee Structure (if there is a breakdown by division, identify all fee options):*
Is the coaches' packet a required purchase? Will NCAA coaches have to buy a packet to enter the gym and evaluate prospects?*

YESNO
Identify any other fee that an NCAA coach must pay to enter the event. (e.g.,$10 per day general admission or 1st coach must buy packet, 2nd coach from the same school pays $25, etc.)
Excess Coaches Packet Fees. Cost to a college coaches' packet in excess of $150 must be requested by the host association with the organization's certification application for advance approval. Excess fees must be resonable. Approval of an event that has made such a request is indication that the request to charge the disclosed excess fees is also approved. Should the amount change, the host must notify the NCAA in writing a minimum for 48-hours prior to the start of the event. Email will suffice.

Excess fees must be justified with supporting documentation including, but not limited to, facility contracts, staff salaries, security fees, insurance costs, payment for officials, etc. as part of the event's post-event review form (PERF).

Failure to disclose excess fees to the NCAA without advance approval must be disclosed with other PERF information and may affect the organization's future eligibility to participate in NCAA-certified June scholastic basketball events.
Will you need to charge coaches' packet fees greater than $150 per institution?

YESNO
Why do you need to charge more than the allowable coaches packet fees?
Other Fees or Sources of Income. Are there any additional fees being charged to participants, attendees, or institutional coaches? If yes, identify those sources of income below or enter "NONE" in the provided text box.
Disclose any other fees that may be charged to a participant or nonparticipant attendee along with any other sources of revenue for the event.
Sponsors

Use of sponsors is permitted for actual and necessary expenses to operate the event (e.g., facility rental fee, food and beverage for participants and event staff, printing of credentials, etc and that it is my responsibility to ensure that any sponsorship accepted is not from an entity that would jeopardize the high school or NCAA eligibility of any event participant. Sponsors cannot organize, implement, or operate NCAA-certified June Scholastic Events; cannot influence selection of participants (players, teams or coaches) nor shall they determine event format.
Will this event have sponsors?*

YESNO
Name of Sponsor 1
What is Sponsor 1 providing?
Need to add another sponsor?

YESNO
Name of Sponsor 2
What is Sponsor 2 providing?
Need to add another sponsor?

YESNO
Name of Sponsor 3
What is Sponsor 3 providing?
Need to add another sponsor?

YESNO
Name of Sponsor 4
What is Sponsor 4 providing?
Need to add another sponsor?

YESNO
Name of Sponsor 5
What is Sponsor 5 providing?
Need to add another sponsor?

YESNO
Name of Sponsor 6
What is Sponsor 6 providing?
Need to add another sponsor?

YESNO
Name of Sponsor 7
What is Sponsor 7 providing?
Need to add another sponsor?

YESNO
Name of Sponsor 8
What is Sponsor 8 providing?
Need to add another sponsor?

YESNO
Name of Sponsor 9
What is Sponsor 9 providing?
Need to add another sponsor?

YESNO
Name of Sponsor 10
What is Sponsor 10 providing?
Awards
Will awards be given?*

YESNO
What are awards being given for (e.g., champions, top three places, MVP, etc?*
What type of awards are being presented e.g., trophy, plaque, t-shirt, etc?*
How are the awards being paid for? Who is paying for the awards?*
Who will the award be given to? The team, the athletes, or both?*
Other Gifts/Benefits. All gifts, benefits and inducements and/or contractual arrangement provided to participants or their families such as travel, meals, accommodations, gear, etc. must comply with certification requirements. Operators are required to maintain records of all such activity and must be disclosed to the NCAA when requested, along with the source of their provision.
Are any other gifts or benefit being provided to participants?

YESNO
Identify any (and all) other gift or benefit being provided to participants and/or their families.
Separation of NCAA Coaches
Division I coaches in attendance are NOT permitted to have contact with PSAs, family members of PSAs, or Individual's Associated with a Prospect (IAWPs). Event operators are required to provide NCAA coaches with opportunities to avoid contact violations and are responsible for having staff/volunteers to monitor and remove non-NCAA coaches from designated NCAA-coach areas.
What precautions are you going to put in place to meet this requirement?*
Invited States
Identify all states that are invited to participate in the event:

AKALARAZCACOCTDCDEFLGAHIIAIDILINKSKYLAMAMDMEMIMNMOMSMTNCNDNENHNJNMNVNYOHOKORPARISCSDTNTXUTVAVTWAWIWVWY
Additional Support and Involvement
Financial Support from Agents. The event must identify any financial support provided by an individual or agency involved in marketing any individual's athletics reputation/ability including an employee of an agent or anyone associated with an agent in his or her capacity of marketing any individual's athletics reputation or ability.
AGENTS. Is the event receiving any financial support from an agent or someone associated with an agent?*

YESNO
Identify who is providing the support and an explanation of the details of that transaction ( (amount, what it is for, etc.).
Financial Support from Institutional Representatives. The event must identify any financial support provided by any representatives of an NCAA member institution's athletics interests who is assisting or has assisted in the recruiting process e.g., institutional staff, booster, etc.
INSTITUTIONS. Is the event receiving any financial support from a representative of an NCAA institution?*

YESNO
Identify the institution, the individual providing the support and his/her title along with an explanation of the details of that transaction (amount, what it is for, etc.).
SPORTS BOOKS. Is the event or any participating team receiving financial support from or have an association with a venue associated in any way with wagering on intercollegiate athletics?*

YESNO
Identify the venue or entity providing the support and an explanation of the details of that transaction (amount, what it is for, etc.).
SPORTS WAGERING. Does the event or any participating team have on its staff or as a participant any individual who has been found guilty or pleaded guilty in a court of law for having been involved in sports bribery, point shaving or game fixing?*

YESNO
Identify the individual(s), a description of the issue, date of offense, and any other details regarding the circumstances.
Insurance
Accident Medical Insurance. Host organizations must show proof of accident medical insurance for all participants and which provides coverage for athletically related activities regardless of negligence/fault. A liability policy alone WILL NOT meet the NCAA requirements.
Upload a copy of your accident insurance policy.*

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Commercial General Liability Insurance (CGL). CGL insurance is required during all the dates when athletically related activities will occur for the event/league, with minimum limits of $1,000,000 per occurrence and $2,000,000 in the aggregate, written on an occurrence basis providing coverage for bodily injury and property damage, and personal and advertising injury. The CGL coverage shall not exclude liability arising from sexual abuse and molestation, athletics participation, spectators or food-borne illness.

NCAA Additional Insured Requirement. The NCAA and its officers, directors, agents, employees and volunteers must be named as additional insureds ("NCAA Additional insureds") in the CGL policy on a primary and noncontributory basis.
Upload a copy of your CGL policy.*

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Attestations
As the applicant for the host organization, I acknowledge/agree to the following:

I attest that I am the person who has ultimate responsibility for implementing the decisions of the organization's governing body, or for supervising the management, administration or operation of this event and duly authorized to complete this registration, accept ultimate responsibility for noncompliance and make the attestations required by the NCAA.I agree that if any information supplied on this application changes (facilities, schedule adjustments, cancellation, etc, I will notify the ECAG in writing immediately and acknowledge understanding that the failure to provide such notice at least 48 hours in advance of the start of the event may result in the denial of future certification.I understand that the NCAA will strictly enforce all deadlines.I understand that no third-party entity or those traditionally involved with the operation of nonscholastic events are permitted to serve as event staff or be involved with the operation of the event. Only members of the host coaching association or high school athletics association are permitted to be involved in conducting the event.I agree to provide a financial accounting report upon request, pursuant to the applicable NCAA guidelines and/or operating procedures.I agree to ensure that ALL participating coaches shall be employed (paid or unpaid) by the participating high schools or is an active member not subject to any form of sanction/suspension/penalty and is eligible to take full advantage of benefits of the NHSBCA state high school basketball coaches association, or a state coaches association, or host athletics association. These individuals must complete all school and state certification requirements, including background checks, prior to coaching in the event. For individuals/coaches not subject to school or state certification requirements, including background checks, such individuals/coaches must hold an active USA Basketball (USAB) Gold License.I understand it is recommended to include an educational component for participants and high school coaches as a part of the event.I understand it is recommended to use NFHS/high school or NCAA playing rules.I understand that as the event operator I must complete and submit the information requested in the post-event review form (PERF) within 60 days after the event has concluded.I acknowledge that I have read the applicable NCAA legislation and certification guidelines and I agree to operate my event in accordance with the applicable requirements. I understand that failure to adhere to the NCAA legislation and guidelines may result in the withdrawal of present, and/or denial of future, certification.I acknowledge that as an operator of an NCAA-certified June scholastic event, I agree to cooperate with the NCAA in connection with its investigation and analysis of possible NCAA rules violations, even if the violations are unrelated to basketball certification. I acknowledge that I have read the provisions of Adverse Actions Guidelines and am aware of applicable penalties for failure to cooperate and the provision of false and misleading information to the NCAA.I agree to be legally bound by the terms and conditions established by the NCAA and made available to me, via NCAA.org or otherwise, and that such terms and conditions shall have an immediate effect upon my eligibility to operate NCAA certified events.I attest to the best of my knowledge that all the information/disclosures submitted are accurate and acknowledge that ECAG may withdraw certification or prescribe other potential future penalties assigned to the event operator or affiliated parties if any information, financial interests or transactions are not disclosed or inaccurate.I confirm that I have reviewed all attestations and agree to compliance with ECAG Basketball Certification requirements.
Signature of Agreement

By entering my name and the date below, I am electronically signing this application and agreeing to all the attestation statements in the previous section. This signature is the legal equivalent of my manual/handwritten signature and by signing, I give my consent to the terms and conditions of this application and of the ECAG policies and procedures.
Signature

Clear
Date:

MonthDayYear
Date
Required Supplements to Application Form
The following documents must accompany the application:

A copy of the anticipated event schedule specific teams/schools do not need to be included, "Team A vs. Team B" is enoughAn estimated budget of revenues and expenses,Copy of the required insurance policy,Articles of Incorporation for the host organization;If you desire to charge excess entry or admissions fees, you must submit documentation to support your justification for the need to charge these fees greater than the allowable amount e.g., facility contracts, projected staff salaries, security fees, insurance costs, etc.If the host organization is a high school association, an organization chart or description of structure identifying all its membership schools must also be submitted.
Prepare for your Post-Event Review Form (PERF)
Reminder: Upon conclusion of the event, the host organization must submit a PERF. The PERF must be submitted no later than 60 days from the last certified event date. All deadlines are strictly enforced. The PERF form and forms for the required supplements identified below can be accessed on www.ncaa.org/scholastic-events.
- A copy of the PERF form.
- List of Participating Athletes (name and high school)
- List of Participating High School Coaches (name, high school, and email address)
- List of NCAA Coaches in Attendance (name and institution)
- Staff List (name of all event staff Failure to submit the PERF will rending the event ineligible for certification the following year.
NCAA Access Number

2024 NCAA Scholastic Event Application

Permissible MEN'S Dates for 2024

Permissible WOMEN'S Dates for 2024

Event Information

Host Information

Primary Event Staff Requirements.

Event Format

Facilities

Validation of School Requirements for Participating Athletes

Participating Coaches

Schedule Requirements

Fees and Finances

Sponsors

Awards

Separation of NCAA Coaches

Invited States

Additional Support and Involvement

Insurance

Attestations

Signature of Agreement

Required Supplements to Application Form

Prepare for your Post-Event Review Form (PERF)

FOR NCAA USE ONLY