Exploring In-Person Hybrid Format for OpenEd23

The Open Education Conference Board of Directors is seeking input from the community regarding whether to organize OpenEd23 as an in-person/virtual hybrid event. After sixteen years as an exclusively in-person event, the fully virtual format of the last three years has doubled conference attendance and provided more equitable avenues for engagement. As we explore the possibility of moving back in person, we are committed to working with the community to maintain robust virtual participation.

We would greatly appreciate your input on the questions below concerning your level of interest in in-person attendance and how organizers can design an inclusive hybrid event. Please keep the following in mind:

The in-person location would be in the United States and accessible by a major airport (note: we plan to avoid AB 1887 banned states ).
In-person hotel and registration costs would be targeted as close to pre-2020 rates as possible (USD $375-425 earlybird registration, $170-190/night +tax hotel, with some adjustment for inflation).
The conference would seek to to center virtual participation and programming along with in-person attendance through a hybrid format.

All questions are optional and anonymous. Data may be shared publicly.

Where do you reside?

State

Province

Please select all years you attended the Open Education Conference:

After three years of holding a virtual conference, we are considering holding OpenEd23 as a hybrid conference with options for both in-person and virtual participation. How would the format impact your likelihood of attending OpenEd23?

More likely to attend if OpenEd23 is in-person/virtual hybrid More likely to attend if OpenEd23 is exclusively virtual Equally likely to attend OpenEd23 either way I do not plan to attend OpenEd23

If OpenEd23 is held as an in-person/virtual hybrid event, how likely are you to attend IN-PERSON?

Definitely Likely Possibly Unlikely Definitely not

If OpenEd23 is held as an in-person/virtual hybrid event and you DON'T attend in-person, how likely are you to attend virtually?

Definitely Likely Possibly Unlikely Definitely not

Rate the level of impact that the following factors would have on your decision or ability to attend OpenEd23 in person:

	Large Impact	Medium Impact	Small Impact	Comments (optional)
Cost of registration and hotel
Cost or distance of travel
COVID safety
Opportunity to present
Interest in featured speakers
Networking opportunities
Ability to take time away from work

What are the primary reasons you wouldn't attend OpenEd23 in person?

Cost of travel and registration Visa restrictions or concerns about traveling to the United States Risk of COVID infection Childcare or family responsibilities General preference for virtual conferences Lack of support from institution or employer Other (write in)

Regardless of how you plan to attend, which of the following hybrid models would you most prefer for OpenEd23?

Virtual and in-person programs held concurrently on the same days Virtual and in-person programs held the same week, but on separate days Virtual and in-person programs held separately 1-2 weeks apart Hold completely separate in-person and virtual conferences at different times of year Not sure or no opinion

What do you think would make OpenEd23 a successful in-person/virtual hybrid event? Share any suggestions, ideas, or opinions.

What concerns do you have about OpenEd23 being an in-person/virtual hybrid event? Share any other comments you have.

If the timing of the Open Education Conference were to change, during what month(s) would you be most likely to attend the conference?

	More likely to attend	Average likelihood	Less likely to attend	Comments (optional)
January
February
March
April
May
June
July
August
September
October
November
December

Do you have any comments on what you would you like to see for the 2023 conference theme or keynotes?

Additional Questions

Earlier you said you didn't attend OpenEd22 this year. Could you please tell us more about why?

I didn't have time The cost was too high The program wasn't relevant to me The virtual format doesn't work for me I didn't know enough about it Other (fill-in)

Which option best describes the sector you work in?

Which option best describes your primary profession?

Anything else you would like to share about your perspective or identity that would help us better understand your input?

Any additional thoughts about OpenEd23 not addressed in the questions above?

2023 Conference Questionnaire

Exploring In-Person Hybrid Format for OpenEd23

Additional Questions